How to Extract Specific Numbers from a Cell in Excel (11 Ways)

If you are looking for ways to extract specific numbers from a cell in Excel, then this article will be helpful for you. So, let’s dive into the main article to learn more about the procedures of extracting specific numbers from a cell.

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11 Ways to Extract Specific Numbers from a Cell in Excel

Here, we have the following dataset containing the product codes and sales records of some items. The product codes are created here with the combination of the item’s id numbers, their name, and respective years. By applying the following 11 methods we will try to extract the specific numbers from these codes such as the ID Numbers, Years, etc.

We have used Microsoft Excel 365 version here, you can use any other versions according to your convenience.

Method-1: Using Flash Fill Feature to Extract Specific Numbers from a Cell

Here, we are going to use the easiest and simplest way to extract the Id Numbers from the Product Codes with the help of the Flash Fill feature.

Steps:
➤ First, put down part of the ID Numbers from the code in the first two cells, C4 and C5.

➤ Select the third cell, C6, and then go to the Data Tab >> Data Tools Group >> Flash Fill Option.

After that, the ID No. column will be filled out with the specific numbers, ID Numbers, from the Product Codes.

Read More: Extract Only Numbers from Excel Cell (6 Useful Methods)

Method-2: Using LEFT Function to Extract Specific Numbers

Here, we will use the LEFT function to extract the Id Numbers from the Product Codes and the VALUE function to convert the extracted strings into numeric values.

Steps:
➤ Type the following function in cell C4.

Here, B4 is the Product Code, and 4 is for extracting the first four characters from the left. As LEFT will extract the specific numbers as text strings, VALUE will convert the extracted strings into numeric values.

➤ Press ENTER and drag down the Fill Handle tool.

Finally, you will get the ID Numbers of the products in the ID No. column.

Method-3: Using RIGHT Function

In this section, we will use the RIGHT function to bring out the specific numbers from the right portion of the Product Codes or the Years and then accumulate them in the Year column.

Steps:
➤ Type the following function in cell C4.

Here, B4 is the Product Code, and 4 is for extracting the last four characters from the right. As RIGHT will bring out the specific numbers as text strings, VALUE will convert those strings into numeric values.

➤ Press ENTER and drag down the Fill Handle tool.

Finally, you will get the years from the Product Codes in the Year column.

Method-4: Using MID Function to Extract Specific Numbers from a Cell in Excel

Here, we will use the MID function to extract the ID Numbers, the first four numbers of the Product Codes, in the ID No column.

Steps:
➤ Type the following function in cell C4.

Here, B4 is the Product Code, 1 is the starting number, and 4 is for extracting the first four characters from the start position. As MID will extract the specific numbers as text strings, VALUE will convert the extracted strings into numeric values.

➤ Press ENTER and drag down the Fill Handle tool.

In this way, we will be able to bring out the first four specific numbers, ID Numbers, in the ID No. column.

Read More: How to Separate Numbers in One Cell in Excel (5 Methods)

Method-5: Extract Specific Numbers from Any Position of a Cell Using FIND Function

For this section, we have rearranged the Product Codes randomly to extract the years from any position of these codes with the help of the MID function and FIND function.

Steps:
➤ Type the following function in cell C4.

Here, B4 is the Product Code.

➤ Press ENTER and drag down the Fill Handle tool.

Eventually, we will have the years from the Product Codes in the Year column.

Method-6: Extract Specific Numbers from Any Position of a Cell Using SEARCH Function

Like the previous method here we will also search for the specific numbers 2022 in the randomly created Product Codes, but instead of the FIND function, we are going to use the SEARCH function here.

Steps:
➤ Type the following function in cell C4.

Here, B4 is the Product Code.

➤ Press ENTER and drag down the Fill Handle tool.

In this way, we will be able to bring out the years from the Product Codes in the Year column.

Method-7: Extraction of Specific Numbers from End Position of Cells

Here, we will extract all of the numbers after the text values in the Product Codes with the combination of the IFERROR, VALUE, RIGHT, LEN, MAX, IF, ISNUMBER, MID, ROW, INDIRECT functions.

Steps:
➤ Type the following function in cell C4.

Here, B4 is the Product Code.

➤ Press ENTER and drag down the Fill Handle tool.

Finally, you will get the specific numbers from the end of the cell and you can extract any number of values by using this formula.

For using other versions except for Microsoft Excel 365, press CTRL+SHIFT+ENTER instead of pressing ENTER.

Read More: How to Separate Numbers in Excel Using Formula (5 Ways)

Method-8: Extract Specific Numbers from Starting Position of Cells

Here, we will extract all of the numbers before the text values in the Product Codes with the combination of the IFERROR, VALUE, LEFT, LEN, MATCH, IF, ISNUMBER, MID, ROW, INDIRECT functions.

Steps:
➤ Type the following function in cell C4.

Here, B4 is the Product Code.

➤ Press ENTER and drag down the Fill Handle tool.

Eventually, you will get the specific numbers at the start of the cell and you can extract any number of values by using this formula.

For using other versions except for Microsoft Excel 365, press CTRL+SHIFT+ENTER instead of pressing ENTER.

Read More: How to Extract Numbers after a Specific Text in Excel (2 Suitable Ways)

Method-9: Gathering All Numbers from Any Position of Cells

Here, we will gather all of the numeric values which means the ID numbers and the years together in the ID No.&Year column with the help of the SUMPRODUCT, MID, LARGE, INDEX, ISNUMBER, ROW, INDIRECT, LEN functions.

Steps:
➤ Type the following function in cell C4.

Here, B4 is the Product Code.

➤ Press ENTER and drag down the Fill Handle tool.

Finally, we will get the combination of our specified numbers.

For using other versions except for Microsoft Excel 365, press CTRL+SHIFT+ENTER instead of pressing ENTER.

Read More: How to Extract Multiple Numbers from String in Excel (6 Methods)

Method-10: Using Text to Columns Option

In this section, we will use the Text to Columns option to extract the ID Numbers from the product codes in the ID No. column.

Steps:
➤ Select the range and then go to the Data Tab >> Data Tools Group >> Text to Columns Option.

After that, the Convert Text to Columns Wizard will appear.
➤ Click on the Fixed width option and press Next in the first step.

Then, you will be taken to Step-2 of the wizard.
➤ Click on the position where you want the separation (as we want to have the division after the ID Numbers so we have clicked after it)
➤ Press Next.

Finally, you will reach the final step.
➤ Select and write the followings.
Column data format → General
Destination → $C$4
➤ Press Finish.

Ultimately, we will have our desired ID Numbers in the ID No. column.

Method-11: Using VBA Code to Extract Specific Numbers from a Cell in Excel

In this section, we are going to use a VBA code to extract the years from the product codes.

Steps:
➤ Go to the Developer Tab >> Visual Basic Option.

Then, the Visual Basic Editor will open up.
➤ Go to the Insert Tab >> Module Option.

After that, a Module will be created.

➤ Write the following code

Sub gettingspecificnumbers()
Dim number As Range
For Each number In Range("B4:B11")
If InStr(number.Value, "2022") > 0 Then
number.Offset(0, 1).Value = Mid(number.Value, InStr(number.Value, "2022"), 4)
Else
number.Offset(0, 1).Value = ""
End If
Next number
End Sub

Here, we have declared the number as Range, and it will store each value of the cells for the range B4:B11 within the FOR loop. IF statement will check whether the values contain a specific portion of 2022 with the help of the InStr function which looks for a partial match.
For matching the criteria we will extract the portion 2022 from the strings in the adjacent cells.

➤ Press F5.
In this way, you will get the years in the Year column after the extraction from the codes.

Read More: How to Separate Numbers From Text in Excel VBA (3 Methods)

Practice Section

For doing practice by yourself we have provided a Practice section like below in a sheet named Practice. Please do it by yourself.

Conclusion

In this article, we tried to cover the ways to extract specific numbers from a cell in Excel easily. Hope you will find it useful. If you have any suggestions or questions, feel free to share them in the comment section.

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