Microsoft Excel is a ubiquitous tool for organizing and analyzing data. Oftentimes, we may need to separate numbers in Excel, therefore, knowing a couple of methods can save a lot of time and effort. This article demonstrates 5 useful ways how to separate numbers using formula in Excel. In addition, weâ€™ll also explore how to split numbers and how to split numbers into two columns.

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## How to Separate Numbers Using Formula in Excel: 5 Ways

At this time, consider the **List of Microsoft Office Versions** dataset shown in the **B4:B13 **cells, which shows the different **Versions **of *Microsoft Office* starting from *1995* to *2019*. Here, we want to extract only numbers from each cell, hence, letâ€™s observe and learn about each method in detail.

Here, we have used the *Microsoft Excel 365* version, you may use any other version according to your convenience.

__Method 1__: Using Combined Excel Formula

For one thing, functions are the heart and soul of Excel, and here weâ€™ll combine various functions to extract only the numbers from each of the cells. So, letâ€™s begin.

#### 1.1 Separate Numbers After Text

First and foremost, the **FIND function** searches for the numbers within the given array, and the **MIN** **function** returns the smallest number from the given array. Additionally, the **LEN function** returns the total length of the string of text, and subtracting the position of the number from the total length tells the **RIGHT function** to separate numbers using the Excel formula.

📌 ** Steps**:

- At the very beginning, go to the
**C5**cell >> enter the formula given below.

`=RIGHT(B5,LEN(B5)-MIN(FIND({0,1,2,3,4,5,6,7,8,9},B5&"0123456789"))+1)`

Here, the **B5 **cell refers to the text *Microsoft Office 95*.

**Formula Breakdown:**

**FIND({0,1,2,3,4,5,6,7,8,9},B5&”0123456789″) â†’**returns the starting position of one text string within another text string. Here,**{0,1,2,3,4,5,6,7,8,9}**is theargument while*find_text***B5&”0123456789″**is theargument. Here, the*within_text***FIND**function returns the position of the numeric values in the string of text.**MIN(FIND({0,1,2,3,4,5,6,7,8,9},B5&”0123456789″))****â†’**returns the smallest number in a set of values. In this case, the**FIND({0,1,2,3,4,5,6,7,8,9},B5&”0123456789″) is**theargument and the*number_1***MIN**function returns the smallest value within this array.**Output â†’ 18**

**LEN(B5) â†’**returns the number of characters in a string of text. Here, the**B5 cell**is theargument which yields the value*text**19*.**Output â†’ 19**

**LEN(B5)-MIN(FIND({0,1,2,3,4,5,6,7,8,9},B5&”0123456789″))+1****â†’**becomes**19 – 18 + 1 â†’ 2**

**RIGHT(B5,LEN(B5)-MIN(FIND({0,1,2,3,4,5,6,7,8,9},B5&”0123456789″))+1)****â†’**becomes**RIGHT(B5,2)**Â**â†’**returns the specified number of characters from the end of a string. Here, the**B5**cell is theargument whereas*text***2**is theargument such that the function returns the*num_chars**2*characters from the right side.- Â
**Output â†’ 95**

- Then, use the
**Fill Handle Tool**to copy the formula into the cells below.

Lastly, the results should look like the image given below.

#### 1.2 Separate Numbers Preceding Text

Alternatively, we can also utilize the **SUBSTITUTE function** to replace the existing text with new text and the **LEN **function to determine its length and the total length of the text string.Â Following this, apply the **SUM function** to calculate the total of the numeric values, which provides the number of characters for the **LEFT function** to separate numbers using the Excel formula.

📌 ** Steps**:

- Initially, move to the
**C5**cell >> type in the expression given below.

`=LEFT(B5,SUM(LEN(B5)-LEN(SUBSTITUTE(B5,{"0","1","2","3","4","5","6","7","8","9"},""))))`

In this expression, the **B5 **cell indicates the text *95 Microsoft Office*.

**Formula Breakdown:**

**SUBSTITUTE(B5,{“0″,”1″,”2″,”3″,”4″,”5″,”6″,”7″,”8″,”9″},””) â†’**replaces existing text with new text in a text string. Here, the**B5**refers to theargument while Next, the*text***{“0″,”1″,”2″,”3″,”4″,”5″,”6″,”7″,”8″,”9”}**represents theargument, and the*old_text***“”**points to theargument which is left blank.*new_text***LEN(SUBSTITUTE(B5,{“0″,”1″,”2″,”3″,”4″,”5″,”6″,”7″,”8″,”9″},””)) â†’**returns the number of characters in the string of text. Here, the output from the**SUBSTITUTE**function is theargument.*text***SUM(LEN(B5)-LEN(SUBSTITUTE(B5,{“0″,”1″,”2″,”3″,”4″,”5″,”6″,”7″,”8″,”9″},””))) â†’**Â adds all the numbers in a range of cells. Here, the**SUM**function returns the total of the numeric values.**Output â†’ 2**

**LEFT(B5,SUM(LEN(B5)-LEN(SUBSTITUTE(B5,{“0″,”1″,”2″,”3″,”4″,”5″,”6″,”7″,”8″,”9″},””))))****â†’**becomes**LEFT(B5,2)**Â**â†’**returns the specified number of characters from the start of a string. Here, the**B5**cell is theargument whereas*text***2**is theargument such that the function returns the*num_chars**2*characters from the left side.- Â
**Output â†’ 95**

Finally, your output should look like the picture given below.

#### 1.3 Separate Decimal Numbers

In a similar fashion, we can also separate decimal numbers using Excel formulas. Now, the process is remarkably similar to the **previous method**, so, just follow along.

📌 ** Steps**:

- In the first place, insert the following equation into the
**C5**cell.

`=RIGHT(B5,LEN(B5)-MIN(FIND({0,1,2,3,4,5,6,7,8,9},B5&"0123456789"))+1)`

In this case, the **B5 **cell represents the text value of *Microsoft Office 95.1*.

Eventually, after completing the above step, the output should look like the screenshot given below.

__Method 2__: Utilizing Flash Fill Feature

If using complex formulas doesnâ€™t suit you then our next method might be the answer youâ€™re looking for. Here, weâ€™ll apply the **Flash Fill feature** of Excel to quickly separate the numbers from the text.

Suppose we have the **List of Employee Names and ID** dataset shown in the **B4:B13 **cells which contain the **ID and Names**. In this case, we want to separate the *ID *number and the *First *and *Last Names* respectively. So, just follow the steps shown below.

📌 ** Steps**:

- In the first place, manually type in the first
*ID*number which is*1214*in the**C5**cell so that Excel can recognize a pattern. - Next, navigate to the
**C6**and enter the first two digits of*1215*and Excel will show a preview of the autofill results >> hit the**ENTER**key.

Subsequently, the results should look like the image given below.

__Method 3__: Employing Text to Columns Feature

Undoubtedly, Excelâ€™s **Text to Column feature** becomes handy when separating numbers in one cell across multiple cells. Typically, there are two ways to apply the **Text to Column **feature, so letâ€™s see how each of the techniques works.

#### 3.1 Applying Delimiters Option

The delimiter option can split text data into separate columns based on *space*, *tab*, *semicolon*, etc. characters present within the text.

📌 ** Steps**:

- First, select the
**B5:B13**cells >> proceed to the**Data**tab >> click the**Text to Columns**option.

For instance, the **B5:B13** cells point to the *ID and Names *columns.

Now, this opens the **Convert Text to Columns** wizard.

- Second, choose the
**Delimited**option >> hit the**Next**button.

- Third, insert a check mark for the
**Space**delimiter >> press the**Next**button.

- Fourth, enter a
**Destination**cell according to your preference, here it is the**C5**cell >> click the**Finish**button.

Consequently, the results should appear in the picture shown below.

#### 3.2 Utilizing Fixed Width Feature

On this occasion, letâ€™s consider the List of Departments and Employee ID dataset shown in the B4:C14 cells, which contain the Department and Employee ID respectively. In this situation, we want to separate the *Employee ID *into the Code and Number, since all the *ID* numbers consist of 2 digits. The Fixed Width option is the perfect candidate for this job.

📌 ** Steps**:

- To begin with, select the
**C5:C14**cells >> jump to the**Data**tab >> press the**Text to Columns**option.

Specifically, the **C5:C14** cells point to the *Employee* *ID *column.

In an instant, the **Convert Text to Columns **wizard pops out.

- Not long after, select the
**Fixed Width**option >> press the**Next**button.

- In turn,
**Left click**to insert column breaks after the*Code*and*ID*>> click the**Next**button.

- Next, select the
**Destination**cell, for example, the**D5**cell >> hit the**Finish**button.

Ultimately, the end result should look like the screenshot provided below.

__Method 4__: Using Power Query Editor

**Power Query** is an often overlooked feature of Excel, despite its ability to organize and analyze data quickly and efficiently. In the following section, weâ€™ll discuss how we can separate numbers in Excel with just a few clicks. So, letâ€™s see it in action.

📌 ** Steps**:

- To start with, select the
**B4:B13**cells >> hit the keyboard shortcut**CTRL + T**to insert an Excel Table >> press**OK**.

- Next, go to the
**B4**cell >> in the**Data**tab, click the**From Table/Range**option.

Not long after, the **Power Query Editor** window appears.

- From this point, move to the
**Transform**tab >> press the**Split Column**drop-down >> choose the**By Non-Digit to Digit**option.

- Following this,
**Double-click**the column headers to rename them >> press the**Close & Load**option to exit the**Power Query**window.

Finally, the output should look like the image depicted below.

__Method 5__: Applying VBA Code

If you often need to separate numbers using the Excel formula, then you may consider the **VBA Code** below. It’s simple and easy; just follow along.

📌 ** Steps**:

- First, navigate to the
**Developer**tab >> click the**Visual Basic**button.

Now, this opens the **Visual Basic Editor** in a new window.

- Second, go to the
**Insert**tab >> select**Module**.

For your ease of reference, you can copy the code from here and paste it into the window as shown below.

```
Function SplitNumAndText(str As String, op As Boolean)
num = ""
txt = ""
For i = 1 To Len(str)
If IsNumeric(Mid(str, i, 1)) Then
num = num & Mid(str, i, 1)
Else
txt = txt & Mid(str, i, 1)
End If
Next i
If op = True Then
SplitNumAndText = num
Else
SplitNumAndText = txt
End If
End Function
```

**⚡**** Code Breakdown:**

Now, I will explain the **VBA** code used to separate numbers. In this case, the code is divided into **2** steps.

- In the first portion, declare the function
**SplitNumAndText**where the first argument is a string and the second argument a**Boolean**type. - Next, iterate through the whole string using
**For loop**and**If statement**to check if the value is a number or not. - In the later portion, use a second
**If statement**to return output (*Number*or*Text*) based on the second argument. Simply put, passing**0**as the second argument will extract the*Text*while passing**1**returns the*Number*from the given string.

- Third, close the
**VBA**window >> navigate to the**C5**cell >> insert the function below.

`=SplitNumAndText(B5,1)`

Here, the **B5 **cell refers to the *ID and Names* value of *1214 John Connor*.

Ultimately, this should yield the results shown in the screenshot below.

## How to Split Numbers Using Formula in Excel

Another common scenario involves splitting numbers using a formula. Now, this can be done by combining the **MID** and **COLUMN** functions. Here, the **MID **function returns the characters from the middle of a text string while the **COLUMN **function provides the cell reference of the text string.

📌 ** Steps**:

- Initially, jump to the
**D5**cell >> insert the expression into the**Formula Bar**.

`=MID($C5,COLUMN()-(COLUMN($D5)- 1),1)`

In the above expression, the **C5 **cell indicate the *ID* number *1214*.

**Formula Breakdown:**

**COLUMN()-(COLUMN($D5)- 1) â†’**returns the column number of a cell reference.**4 – (4-1)****â†’ 1**

**MID($C5,COLUMN()-(COLUMN($D5)- 1),1)****â†’**becomes**MID($C5,1,1)**Â**â†’**returns the characters from the middle of a text string, given the starting position and length. Here, the**C5**cell is theargument,*text***1**is theargument, and*start_num***1**is theargument such that the function returns the first character from the left side.*num_chars*- Â
**Output â†’ 1**

- Next, drag the
**Fill Handle**tool across the rows to insert the remaining numbers.

- In turn, select the
**D5:G5**cells and again use the**Fill Handle**tool to complete the table.

Eventually, the final output should look like the following screenshot.

## How to Split Numbers into Two Columns in Excel

What if you want to split numbers into two columns? Then, youâ€™re in luck since the next section provides the answer to your question. Now, allow us to demonstrate the process in the steps below.

For instance, assume the List of Names and National ID dataset shown in the **B4:C13** cells contains the Name and National ID numbers of a group of people. Admittedly, the last two digits of the *National ID* number represent the Birth Year of each person, and we want to split the first 4 and the last 2 digits into two separate columns.

📌 ** Steps**:

- In the first place, select the
**C5:C13**cells >> navigate to the**Data**tab >> click the**Text to Columns**option.

- Later, select the
**Fixed Width**option >> press the**Next**button.

- Afterward,
**Left click**to insert column breaks after the*Birth Year*>> click the**Next**button.

- In turn, select the
**Destination**cell, like the**D5**cell >> hit the**Finish**button.

Subsequently, your results should look like the image shown below.

## Practice Section

We have provided a Practice section on the right side of each sheet so you can practice yourself. Please make sure to do it by yourself.

## Conclusion

In essence, this article shows 5 effective methods on how to separate numbers using formula in Excel. So, read the full article carefully and download the free workbook to practice. Now, we hope you find this article helpful and if you have any further queries or recommendations, please feel free to comment here.

**<< Go Back to Separate Numbers Text | Split | Learn Excel**

Hi,

Good day!

I tried to use column to text method to separate a range of numbers in a cell(A1) and it works well on B1,C1,D1… But if I change the range of numbers in A1 again, the rest of the column does not change. May I know why? How can I have the rest of the column refresh with new numbers when I change the range of numbers in A1

Hello Edmund Goh,

Thank you for sharing your problem with us. I assume you have properly gone through the steps to separate numbers with the

Text to Columnsfeature. The reason that any changes are not updating is because theText to Columnsfeature isstaticand it will not take any changes from the source cell. Yes, this is a limitation of this feature. You will also face the same if you apply theFlash Fillfeature. In this case, I will suggest you to apply any other methods from this article exceptMethod 4and5. Then you will be able to get changes on the separated numbers from the text.Let us know if it helps you.

Thank you.

Regards,

Guria

ExcelDemy.