Excel Pivot Table Tutorials | Step by Step Guide

Excel Pivot Table!

The most important feature added to the toolbox of Microsoft Excel, ever!

A serious data analyst cannot think of passing a single day without this sophisticated data analysis tool.


Because with an Excel pivot table, while he can make a report in 10 seconds, without this feature, he might have to spend several hours preparing a report.

Give him millions of rows of data and ask for a report within 10 minutes. He will come to you in 5 minutes and show you the report.

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Pivot Table History

Pivot Table feature as a program was first introduced to business houses by Lotus throughout the year 1986. In the year 1987, Steve Jobs saw the program and immediately ordered to develop it for its then-new NeXT computer platform. Finally, this program was added to its NeXT platform in the year 1991. A version for Windows was introduced in the year 1993.

After that, the pivot table has become the most powerful weapon for a data warrior!

Let’s start

Okay, are you a newbie in Excel and have heard about the pivot table feature for the first time?

Or, are you an intermediate-level user of Excel, and do you find it hard to understand the features of Pivot Tables?

Learning the basics of Pivot Tables is really an easy and fun thing! Start learning it today, I can guarantee that, if you are like me, you will finish it today!

So, just start learning Excel Pivot Tables today!

Why is the Learning Pivot Table Important?

Do you know about Microsoft’s Cortana? Cortana, the data processing Engine of Bing, made a perfect record, predicting every match correctly in the World Cup 2014. That’s amazing! Cortana analyzed, manipulated, and summarized every bit of data that could be collected about players, venues of the games, coaches, environments, and much more. And the result? 100% correct prediction in every match. If Cortana used its capability in sports betting, it could earn billions of dollars in just one month! Oho!

Data is taking over the world. Data is everywhere. So analyzing, manipulating, and summarizing data in the shortest possible time has become the most demanded job nowadays.

And data analysis without Pivot Table? Yes, possible, but while Pivot Table can make a report in just 5 seconds, you might need 5 valuable hours to prepare the same report.

Step-by-step Pivot Table Tutorials for Beginners

This post is a total guide to making you a Master in Excel Pivot Table! Tighten your seat belt to become a data scientist!

I have divided this Pivot Table guide into two parts. In the first part, Introducing Pivot Tables, I shall just introduce you to Pivot Tables, and in the second part, Analyzing Data with Pivot Tables, I shall use a good number of examples to make the learning handier.

Introducing Pivot Tables

This guide includes 9 tutorials.

  1. What is a Pivot Table in Excel – Make a Pivot Table Manually!?
  2. Example with Excel Pivot Table
  3. Data appropriate for a pivot table
  4. Creating a Pivot Table Automatically
  5. Creating an Excel Pivot Table Manually
  6. Formatting Excel Pivot Tables in 7 Ways!
  7. How to Modify an Excel Pivot Table
  8. Copying Excel Pivot Table!

Analyzing Data with Pivot Tables

This guide includes 13 tutorials. Here they go:

  1. How to Create Pivot Table with Values as Text
  2. Excel Pivot Table Auto Grouping by Date, Time, Month, and Range!
  3. Make Frequency Distribution Table in Excel using Pivot Table
  4. Multiple Groups from the Same Data Source
  5. How to Create an Average Calculated Field in Excel Pivot Table
  6. How to Insert a Calculated Item into the Excel Pivot Table!
  7. How to Filter Excel Pivot Tables with Slicers!
  8. How to Create a Timeline in Excel to Filter Pivot Tables!
  9. How to reference a cell within a pivot table
  10. Creating Pivot Charts in Excel
  11. A pivot table example in Excel
  12. How to create a pivot table report in Excel
  13. How to Create a Pivot Table Data Model in Excel 2013

Wrapping Up

Thank you for reading!

Do you think these tutorials will help someone understand and master the Excel Pivot Table feature? Then, spread the care by sharing this content and build a permanent place in that soul 🙂

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Kawser Ahmed
Kawser Ahmed

Kawser Ahmed is a Microsoft Excel Expert, Udemy Course Instructor, Data Analyst, Finance professional, and Chief Editor of ExcelDemy. He is the founder and CEO of SOFTEKO (a software and content marketing company). He has a B.Sc in Electrical and Electronics Engineering. As a Udemy instructor, he offers 8 acclaimed Excel courses, one selected for Udemy Business. A devoted MS Excel enthusiast, Kawser has contributed over 200 articles and reviewed thousands more. His expertise extends to Data Analysis,... Read Full Bio

  1. Master Excel Pivot Table In 23 Easy Steps & Be A Pivot Table Wizard!
    It is a great work , Sir.

    Lots of Thanks

    Vikas Gupta.

  2. Kawser –
    I create pivot tables all day long and I must say you’ve got it right. In fact you’ve even included some of my Ninja skills.

    Roger Kennedy

    • Hi Roger,
      Thanks for your feedback. Nice to meet an Excel Pivot Table ninja 🙂 If you like you can share your ninja skills with my audience.

  3. Great tutorials Kawser! Have some question regarding Excel versions. Different companies use different versions of Excel even as old as 2003 version. Which version is best to learn? What would you recommend Thanks a lot and more power

    • Spoo,
      I would recommend starting with Excel 2016 (or 2013) if you’re just starting. It’s better to be updated with time.
      Yes, some are still using Excel 2003 but that is not a good idea. They are missing a lot of new features Microsoft has added to this superb tool later.

  4. Excel Pivot Table Tutorials for Dummies Step by Step | Download PDF- Where to go to download pdf file? It takes me to subscription page but when I entered my email it said – you are already subscribed. No link was there.
    How to get this pdf?
    Thank you!

  5. Can you please send me the PDF Pivot table for Dummies
    Many thanks

  6. As mentioned above, the link in the email to get the PDF asks me to subscribe to a mailing list that I’m already a member of?

    Where is the correct PDF download link? I’ve looked through all of the emails you’ve sent me so far, and there’s nothing in there.

  7. Hi Kawser i am beginer in Excel…can you please send any best book pdf to learn on my own with help of YouTube videos..

    • Ram,
      I have a list of Excel books that is good for learning Excel from the beginning. Please visit this page: https://www.exceldemy.com/best-excel-training-books/
      The best is obviously the Excel Bible Series. You will get the link on the page. If you talk about Video Channel, it is tough to find one as most of them don’t start from the beginning. But if you search for a topic, there are several. One of the best is ExcelIsFun YouTube channel. I hope it helps.
      Best regards

  8. Your work is simply super. It really helps me on my daily BAU. Do you have any sample Dashboard by any chance to analyse my 19 team performance based on number of events processed, dollar value, no of Service requests for whole month.
    Thanks in Advance.

  9. Hi Kawser,
    Your work is really helping me, thank you. Just a query I am unable to download the Excel Pivot Table Tutorials for Dummies Step by Step | Download PDF. is there any other way I can obtain, maybe sending the PDF file via email to me?

  10. I subscribed, but I never got the pdf

  11. Hi I too am trying to get the full pdf download but just keep getting redirected to the subscribe to email page – help

  12. How do I get the pdf? I click on the link and it always asks me to subscribe. I have already subscribed, is there another link to the pdf? Where do I “login” to get to the downloads?

  13. How do I get the pdf? I click on the link and it always asks me to subscribe. I have already subscribed, is there another link to the pdf? Where do I “login” to get to the downloads?

  14. I would love to receive your Excel Pivot Tables for Dummies pdf. Like the others above, I am redirected to the subscription page. Please advise how i can get it.

  15. I too click on the link and it always asks me to subscribe. I have already subscribed, is there another link to the pdf?

  16. I am new to pivot charting and have very little understanding, but how do you explain the chart to someone is what I lack. Also, thank for your support with this and I learned a bit here on your site than with my reading.

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