While working in Excel, we often need to find a value by applying the **VLOOKUP function**** with multiple criteria using the ****CHOOSE function**. **VLOOKUP **function is one of the most used functions of Excel. Basically, the VLOOKUP function doesn’t deal with multiple criteria unless we make any change within formula e.g. adding ampersand operator. But by combining the **VLOOKUP **function with the **CHOOSE **function, we can use **VLOOKUP function with multiple criteria **in a more sophisticated way.

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## 2 Easy Steps to Apply VLOOKUP with Multiple Criteria Using the CHOOSE Function

In this section of the article, we will learn **2 **simple methods to apply the** VLOOKUP function with multiple criteria using the CHOOSE function**. Let’s say, we have** Marks of 9th Grade Students** as our dataset. In the dataset, we have the **Marks **of the students for their **3 Tests**. We will extract the **Marks **of the students depending on their **Name **and **Test **by using a combination of **VLOOKUP** and **CHOOSE** functions. Let’s follow the steps mentioned below to do this.

Not to mention that we have used the *Microsoft Excel 365 *version for this article, you can use any other version according to your convenience

### Step 01: Create Output Table

In the first step, we will create our output table to display our extracted outputs. To do this, we will use the **UNIQUE** and the **TRANSPOSE function** of Excel. The **UNIQUE **function returns a set of unique cells from an array of cells. The **TRANSPOSE **function converts the columns into rows while keeping the data intact. Let’s use the procedure discussed in the following section.

- Firstly, create a blank table as shown in the following image.

- After that, enter the following formula in cell
**B18**.

`=UNIQUE(B4:B16)`

Here, the range of cell **B4:B16** indicates the cells of the **Name **column. Now, the formula will return a set of unique values from the cell range **B4:B16**.

- Following that, press
**ENTER**.

Consequently, you will have the unique values from the **Name **column as marked in the following picture.

- After that, use the following formula in cell
**C18**.

`=TRANSPOSE(UNIQUE(C5:C16))`

Here, the range of cells **C5:C16** refers to the cells of the **Test **column. Now, the formula will return a transposed set of unique values from the cell range **C5:C16**.

- Then, hit
**ENTER**.

As a result, you will have the **Test **names in rows as shown in the image below.

### Step 02: Use VLOOKUP Function with CHOOSE Function

Now, we will use the **VLOOKUP** and **CHOOSE** functions of Excel to extract output depending on multiple criteria. Let’s use the steps given below to do this.

- Firstly, enter the formula given below in cell
**C19**.

`=VLOOKUP($B19&"|"&C$18,CHOOSE({1,2},$B$5:$B$16&"|"&$C$5:$C$16,$D$5:$D$16),2,0)`

Here, cell **B19 **indicates a cell of the **Name **column, cell **C18 **refers to the **1st **cell of the transposed row of the output table, and the range **$D$5:$D$16** represents the cells of the Marks column of the dataset.

**Formula Breakdown**

**CHOOSE({1,2},$B$5:$B$16&”|”&$C$5:$C$16,$D$5:$D$16)**→ It returns a value from a range of values depending on the index number.**{1,2}**→ This is theargument.*index_num***$B$5:$B$16&”|”&$C$5:$C$16**→ It refers to theargument.*value1***$D$5:$D$16**→ It is theargument.*value2***Output**→**{“Jocelyn|1st Term”,92;”Asher|1st Term”,92;”Xavier|1st Term”,95;”Nathan|1st Term”,88;”Jocelyn|2nd Term”,81;”Asher|2nd Term”,81;”Xavier|2nd Term”,80;”Nathan|2nd Term”,83;”Jocelyn|3rd Term”,79;”Asher|3rd Term”,86;”Xavier|3rd Term”,93;”Nathan|3rd Term”,89}**.- This is the
**table_array**of the**VLOOKUP**function.

- Now, in the
**VLOOKUP**function,**$B19&”|”&C$18**→ This is theargument.*lookup_value***CHOOSE({1,2},$B$5:$B$16&”|”&$C$5:$C$16,$D$5:$D$16)**→ It refers to theargument.*table_array***2**→ It indicates theargument.*col_index_num***0**→ This represents theargument.*[range_lookup]***Output → 92**.

- Now, press
**ENTER**.

Consequently, you will have the following output on your worksheet.

- After that, drag the
**Fill Handle**along the row up to cell**E19**and you will have the**Marks**of**Jocelyn**in her**3 Tests**.

- Next, use the
**AutoFill**feature of Excel to obtain the remaining outputs as shown in the following picture.

**Read More:** **Excel VLOOKUP with Multiple Criteria in Column and Row**

**Similar Readings**

**VLOOKUP with Multiple Criteria and Multiple Results (8 Examples)****How to Use VLOOKUP with Multiple Criteria in Different Columns****Excel VLOOKUP with Multiple Criteria in Horizontal & Vertical Way**

## How to Use VLOOKUP Function with Multiple Criteria in Different Sheets

While working in Excel, we often use the** VLOOKUP function with multiple criteria**. For the large dataset and the output table, it becomes difficult to accommodate both the dataset and the output table in a single worksheet. So, in those situations, we use separate sheets for the dataset and the output table. Let’s use the steps discussed in the following section to do this.

### Step 01: Create Output Table

In the beginning, we will create our output table to show the outputs. To do this, again we will use the **UNIQUE** and the **TRANSPOSE **functions of Excel. Let’s follow the steps below.

- Firstly, create a blank table as shown in the following image.

- Following that, type in the following formula in cell
**B4**.

`=UNIQUE(`

*Note:** This is not the complete formula. The formula will be completed when we will close the parentheses.*

- After that, go to the worksheet named
**Dataset**and select the cells of the**Name**column along with the**column header**. - Then, close the
**parentheses**.

- Now, as our formula is completed, press
**ENTER**.

`=UNIQUE(Dataset!B4:B16)`

Consequently, you will have the following output on your worksheet.

- Next, type in the following formula in cell
**C4**.

`=TRANSPOSE(UNIQUE(`

- After that, go to the
**Dataset**worksheet and select the cells under the**Test**column as marked in the following image. - Now, close the
**parentheses**of the**2**functions.

- Finally, as the formula is completed now, hit
**ENTER**.

`=TRANSPOSE(UNIQUE(Dataset!C5:C16))`

As a result, your output table will be ready and it will look like the following image.

### Step 02: Apply VLOOKUP Function

In this step, we will apply the **VLOOKUP **function to extract output from a different worksheet.

- Firstly, enter the following formula in cell
**C5**.

`=VLOOKUP($B5&"|"&C$4,CHOOSE({1,2},Dataset!$B$5:$B$16&"|"&Dataset!$C$5:$C$16,Dataset!$D$5:$D$16),2,0)`

**Formula Breakdown**

**CHOOSE({1,2},Dataset!$B$5:$B$16&”|”&Dataset!$C$5:$C$16,Dataset!$D$5:$D$16)**→ It gives us value from a range of values depending on the index number.**{1,2}**→ This is theargument.*index_num***Dataset!$B$5:$B$16&”|”&Dataset!$C$5:$C$16**→ It represents theargument.*value1***Dataset!$D$5:$D$16**→ It is theargument.*value2***Output**→**{“Jocelyn|1st Term”,92;”Asher|1st Term”,92;”Xavier|1st Term”,95;”Nathan|1st Term”,88;”Jocelyn|2nd Term”,81;”Asher|2nd Term”,81;”Xavier|2nd Term”,80;”Nathan|2nd Term”,83;”Jocelyn|3rd Term”,79;”Asher|3rd Term”,86;”Xavier|3rd Term”,93;”Nathan|3rd Term”,89}**- This is the
of the*table_array***VLOOKUP**function.

- Now, in the
**VLOOKUP**function,**$B5&”|”&C$4**→ This is theargument.*lookup_value***CHOOSE({1,2},Dataset!$B$5:$B$16&”|”&Dataset!$C$5:$C$16,Dataset!$D$5:$D$16)**→ It refers to theargument.*table_array***2**→ It indicates theargument.*col_index_num***0**→ This represents theargument.*[range_lookup]***Output**→**92**.

- Following that, press
**ENTER**.

Consequently, you will have the following output on your worksheet.

- Now, drag the
**Fill Handle**in the row direction up to cell**E5**and you will have the**Marks**of**Jocelyn**for her**3 Tests**.

- Finally, by using the
**AutoFill**option of Excel, you will get the rest of the outputs as demonstrated in the following image.

**Read More: ****How to Use VLOOKUP with Multiple Criteria in Different Sheets**

## Practice Section

In the **Excel Workbook**, we have provided a **Practice Section **on the right side of the worksheet. Please practice it by yourself.

## Conclusion

That’s all about today’s session. I strongly believe that this article was able to guide you to **VLOOKUP with Multiple Criteria Using the CHOOSE Function**. Please feel free to leave a comment if you have any queries or recommendations for improving the article’s quality. To learn more about Excel, you can visit our website, **ExcelDemy**. Happy learning!