Comments in Excel (Insert, Copy, Format, Hide, Delete & Print)

This is an overview.

Download Practice Workbook

How to Insert/Add Comments in Excel

1. Insert Comment in Review

• Select G5
• Choose Review
• Select New Comment.
• Write a comment.
• Click the arrow sign to display the comment in G5.

2. Apply a Keyboard Shortcut

• Select G6 and press Shift + F2: the comment window will appear.
• Write the comment.

3. Use the Context Menu

• Select G7 cell and right-click.
• Choose New Comment in the Context Menu to add a comment.

• Select the arrow sign.

Read More: How to Add Comment in Excel

How to Insert a Picture into the Comment

• Select G6 and press Shift + F2 to add a note.
• Right-click the border of the note and select Format Comment.

• Select Color and Lines.
• Select Fill Effects…

• Select Picture in Fill Effects.
• Choose Select Picture… .

• Insert a picture.

• The picture is added.

Read More: How to Add Floating Comment in Excel

How to Format Excel Comments

• Select G7 and press Shift + F2.
• In the note window, write the comment and choose the font. Here, Tahoma 9 Bold.

How to Copy Excel Comments

• Select the cell containing comments and press Ctrl + C.
• Select the cell to paste the comment and right-click it. Choose Paste Special…
• Select Paste Special… 

• Check Comments and Notes and click OK.

• This is the output.

How to Hide Comments in Excel

• Press Alt + V and then C to hide or unhide comments.

Read More: How to Remove Comments in Excel

How to Delete Comments

• Press Shift + F10 + M to delete comments.

• To delete notes, right-click the cell containing notes and select Delete Note in the Context Menu.

How to Print Excel Comments

• Press Alt, P, S, and P (one after another).
• In the Page Setup window, select Sheet.
• Choose an optionin Comments and notes.
• Click Print.

• Select Print.

Comments vs Notes

• Comments have a reply box, whereas Notes don’t.
• It’s not possible to resize comments, but you can resize notes.

Frequently Asked Questions

1. What are Threaded Comments?

Threaded comments allow readers to reply.

2. Can I move a comment to a different location in Excel?

Yes. Click and drag the comment box to a new position within the worksheet.

3. Can I use comments in Excel for collaboration and communication?

Yes. Comments facilitate effective collaboration within a shared Excel file.

Comments in Excel: Knowledge Hub

<< Go Back to Learn Excel