Excel Sparklines are compact versions of line or column graphs in a single cell.
In this Excel tutorial, you will learn about Excel sparklines.
In the following image, you see an overview of Excel Sparklines. I have sales data for several months in a worksheet. I have used the Excel Sparklines feature to visualize the changes over time rather than using Excel charts.
After reading this article, you will learn:
– Use of sparklines
– Type of Sparklines available in Excel
– How to add sparklines in Excel
– How to customize sparklines
– Grouping and Ungrouping Sparklines
– Showing sparklines for hidden data and empty cells
– How to resize sparklines
– Removing sparklines
And finally how to edit the existing dataset of Excel Sparklines.
Due to their compact size designed for displaying data trends within a cell, Sparklines prove beneficial for large datasets. They find extensive application in tracking and visualizing trends over time, with wide usage in sales, marketing, stock prices, project management, and website analytics.
Note: Excel Sparkline was first introduced in the 2010 version. Here in this tutorial, we have used Excel for Office 365.
⏷What Are Sparklines?
⏷Why Use Sparklines?
⏷Types of Sparklines
⏷How to Add Sparklines in Excel?
⏷How to Customise Sparklines in Excel?
⏷Group and Ungroup Sparklines
⏷Show Sparklines for Hidden and Empty Cells
⏷Edit Existing Dataset of Sparklines
⏷Important Notes about Excel Sparklines
Sparklines are small, condensed charts that fit into a single cell. In Excel, sparklines provide a quick visual representation of original data such as trends, patterns, growths, and variations.
The best feature of Sparklines is that it explains data without the need for a full-size chart while remaining in the background of a cell.
Sparklines were introduced in Excel 2010 and are now available in all later versions of Excel.
Generally, professionals use sparklines in Excel to get a quick overview of data over time in areas such as sales, stock prices, performance metrics, trend calculation, temperature fluctuations, and more. Typically sparklines are placed next to the rows or columns of data. As a result, users get a quick concise snapshot of the data trend in each row or column.
Although Sparklines do not offer detailed information like standard graphs and charts, their advantages lie in being compact, providing a quick assessment, and for smooth integration with the data tables.
Besides, Sparklines saves space on the workbook and enhances the readability of data. Changing the data in Excel will automatically update the Sparklines, making them dynamic and efficient.
In Excel, there are 3 types of sparklines. Each with its usages and features. Check the following section for more details.
i. Line Sparklines
Line Sparklines represent data trends using a simple line graph within a single cell. It’s ideal for displaying data trends over time. For example, stock prices, temperature fluctuations, performance evaluation, etc.
For example, we have shown monthly sales revenue trends of 5 products in line sparklines for 5 months.
ii. Column Sparklines
Column Sparklines use vertical bars to visually represent variations in data within a single cell. You can create column sparklines to compare individual data points across categories or time intervals. Suited for comparing discrete values such as sales figures, performance metrics, etc.
In the following image, we have compared the monthly sales revenue of each product using Column Sparklines.
iii. Win/Loss Sparklines
This specific type of sparkline represents positive (win) or negative (loss) outcomes using symbols. Best for showcasing binary data or outcomes. Such as monthly goal achievements, project milestones, or game scores, where the focus is on success or failure. You can use win/loss sparklines to provide a quick clear visual distinction about whether the goal is achieved or not.
Check out the image below, showing the weekly attendance of 5 students. The red signs indicate absences or -1.
You can add sparklines in Excel using the Insert tab. To create sparklines you can navigate to the Sparkline group where you will find all the available sparklines. There are two ways you can add sparklines in Excel.
i. Add Sparklines in Individual Cells
To add sparklines in individual cells, follow these steps:
- First select the cell where you want the sparklines, i.e. Cell H6.
- Go to the Insert tab ⇒ Sparklines group ⇒ Choose a type (e.g., Line Sparklines).
- In the Create Sparklines window, select the Data Range (e.g., C6:G6).
- Verify that the Location Range is set to $H$6.
- Click OK to create line sparklines based on the specified data.
- You can also use the Fill Handle feature to autofill the remaining cells.
ii. Add Sparklines to Multiple Cells
If you want to add sparklines to multiple data ranges, you can use the following steps instead.
- First select the cell range where you want the sparklines, i.e. Cell H6:H10.
- Head to the Insert tab ⇒ Sparklines group ⇒ Choose a type (e.g., Line Sparklines).
- In the Create Sparklines window, select the Data Range (e.g., C6:G10).
- Verify that the Location Range is set to $H$6.
- Click OK to create line sparklines based on the specified data.
You can check out the Monthly Trend column (H6:H10) which has line sparklines for each row showing individual data trends. Thus, you can easily create sparklines for multiple cells.
You can customize sparklines by navigating to the Sparkline tab from selecting individual or group sparklines. Excel provides extensive customization options, allowing you to modify the appearance of lines or bars and finely tune axis settings. Additionally, you can highlight specific key points within the Sparklines. Check the following section for details.
i. Change Sparklines Type
To change the sparklines type, follow these simple steps.
- Select the sparkline or group of sparklines
- Head to the Sparkline tab
- Under the Type group, choose any.
ii. Change Style and Color
You can quickly change the sparkline style and color by accessing the Style group in the Sparkline tab.
Simply choose any of the available colorful styles from the drop-down menu of the Styles section. Moreover, you can use the Sparklines Colors drop-down menu to manually change Sparklines color.
iii. Change Line Width
Adjust the line width of sparklines easily by selecting thicker or lighter options in the Weight section under sparkline color. Follow these steps for a swift modification of sparkline line width.
Select the sparkline ⇒ Sparkline tab ⇒ Style group ⇒ Sparkline Color drop-down menu ⇒ Weight option ⇒ Select any weight to change the line width.
iv. Change Axis Options
You can also change and get more access to the figure by simply navigating the Axis options under the Sparkline tab. Generally, Excel sparklines do not use any axis or coordinates. They plot the lowest value of the dataset at the bottom, with other points positioned relative to it. However, Excel provides the flexibility to use the axis when necessary.
Horizontal Axis Options
This feature usually signifies categories or time intervals. Using this feature you can customise different aspects of Horizontal Axis.
- General Axis Type
It automatically detects the general type of horizontal axis in sparklines representing categories or time intervals based on the data.
- Date Axis Type
If your data has date values, you can select this feature to choose the date data for the horizontal axis value.
- Show Axis
It shows the horizontal axis within the sparkline. By default, it remains hidden.
- Plot Data Right to Left
Useful for scenarios where you need to present data in reverse order (from right to left).
Vertical Axis Options
The vertical axis in Sparklines signifies data values. Customize this axis by setting minimum and maximum values to ensure a precise reflection of the data range. It has the same options for minimum and maximum values.
- Automatic for Each Sparkline
Sets the minimum or maximum value of the vertical axis independently for each Sparkline.
- Same for All Sparklines
To ensure consistency and maintain a standard scale, it sets a uniform value for the vertical axis across all sparklines to simplify the comparison.
- Custom Value
It allows users to define a specific value for the vertical axis by giving precise control over the data range.
For instance, if the variation between the lowest point and other values seems larger than actual, you can use the options under the Vertical Axis.
This allows you to set maximum and minimum values using the Custom Value option, providing a more accurate representation of the data trend in the sparkline.
v. Highlight Data Using a Marker
Using the options under the Show group of the Sparkline tab you can easily highlight data based on Sparklines type. Excel offers the opportunity to highlight specific notes to make the figure more informative. It has the following options.
- High Point: Displays the highest point or maximum values within the sparklines.
- Low Point: It highlights the lowest point or minimum values within the sparklines.
- First Point: Highlights the first point in the figure.
- Last Point: It marks the last point at the end of the data series
- Negative Points: This option shows the values that are below zero.
- Markers: Selecting this option will enhance the clarity of the sparklines by highlighting individual data points.
In the case of Line sparklines, you can add Markers to sparklines to point out data.
For column sparklines, you can use the High Point and Low Point to make the column sparkline more meaningful by providing important details.
To group or ungroup sparklines in Excel, you can use the Group options from the Sparklines tab of the Excel ribbon. When you create sparklines in Excel, choosing an individual cell or the entire range of the sparklines activates the Sparkline tab on the Excel ribbon.
Check the following steps to group sparklines in Excel.
- Select the cell range you want to group (i.e. H6:H10).
- Navigate to the Sparkline tab ⇒ Locate the Group options at the rightmost corner ⇒ Choose Group.
This action will group multiple sparklines at once.
If you want to ungroup sparklines, check these steps.
- Select the group range you want to ungroup (i.e. H6:H10).
- Head to the Sparkline tab ⇒ Group options ⇒ Choose Ungroup.
To show sparklines for hidden and empty cells in Excel, you can use the Hidden & Empty Cells option by navigating to the Edit Data drop-down menu from Sparkline tab. When a sparkline dataset has hidden rows or columns or empty cells, It does not show continuity for missing data. In Excel, sparklines are designed to accurately represent the available data without making any assumption about the values of missing data.
You can use the following steps to treat your broken sparklines.
Select the sparkline or group ⇒ Sparkline tab ⇒ Edit Data drop-down menu ⇒ Select Hidden & Empty Cell… option.
From the Hidden and Empty Cell Settings window you will have the following options.
This option will display the break in the sparline if there is hidden data or missing value in the cells.
It treats hidden data or missing values as zero. Thus, it maintains the continuity of the sparkline by plotting zero as a substitute value.
- Connect data points with Line
It ignores the hidden and empty cells by creating a bridge between the gaps. It instructs Excel to connect sparlines across the hidden data or empty cells.
Show data in hidden rows and columns
By default, this option is disabled as sparklines only consider visible data. If you enable this option, it will include data from hidden rows and columns when rendering for visualization.
If your data has only hidden rows or columns, not missing values, selecting this option will allow sparklines to maintain continuity. Using these options you can easily solve the issue of sparklines not showing in Excel.
You can resize sparklines in Excel by changing the size of the cell. To enhance your visual representation you can resize sparklines using these steps.
- If you want to change the height of sparklines, adjust the rows. Either make it taller or smaller.
- If you want to change the width of sparklines, adjust the columns. Make it wider or narrower.
You can remove sparklines in Excel from the Sparkline tab in the top ribbon which appears after selecting the sparklines. Check the following steps.
Select the sparklines ⇒ Sparkline tab ⇒ Group Option ⇒ Clear Drop down menu.
In the Group option, under the drop-down menu of Clear, you will find 2 options. You can clear the selected sparklines by selecting Clear Selected Sparlines or the entire group by selecting Clear Selected Sparkline Group.
Or else you can use this method.
Home tab ⇒ Editing group ⇒ Clear drop-down menu ⇒ Clear All.
If you want to make any change in the dataset of any sparklines, you can do it from the Edit Data option of the Sparkline tab. It is a very simple process to modify data and update the sparklines accordingly.
Select the sparkline or the group ⇒ Sparkline tab ⇒ Edit Data drop-down menu ⇒ select Edit Group Location and Data…
This will take you to the Edit sparkline window where you can edit the data range and the location range.
In short, while alternative approaches exist, sparklines in Excel remain simpler and easier to maintain for data visualization.
- Sparklines are dynamic. If the underlying dataset changes, it automatically updates. Integration with formulas allows for real-time insights.
- By adjusting the height and width of a cell you can resize the sparkline.
- Sparklines remain in the background of a cell, allowing you to enter text in the cell while maintaining the visual representation.
- You can use the autofill feature of Excel to create sparklines in the adjacent cells.
- Win/Loss sparklines function as a type of column chart, representing binary data such as win/loss, head/tail, yes/no, True/False, etc
- When you open sparklines in Excel 2007 or previous versions, sparklines do not show.
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The article on Excel sparklines concludes here. We’ve explained what Excel sparklines are and how to add them to individual cells or multiple cells. Additionally, the article covers customizing Sparklines by changing their type, style, color, and line weight. You also learned techniques for highlighting data using markers or notes in sparklines, as well as how to easily group and ungroup sparklines in Excel. We’ve provided simple solutions for datasets with hidden data and empty cells. Lastly, we’ve shown how to resize, remove, and edit existing Sparkline datasets. We hope this article addresses all your Sparklines-related questions. Feel free to comment below with any questions or queries.
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