How to Display Named Range Contents in Excel (4 Quick Ways)

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Admittedly, Named Ranges are a quirky and often misunderstood feature of Excel that most people think is pointless. In reality, the issue is that few people are familiar with this unusual but handy feature in Excel. Granted this, in this article, we’ll explore 4 ways how to display Named Range contents in Excel.

The below animated GIF is an overview of this article, which represents how to display Named Range contents in Excel.

Overview of how to display Named Range contents in Excel.

In the following sections, you’ll learn what a Named Range is, and each method to display contents of Named Range with the appropriate illustrations.

What Exactly Named Range in Excel Is

In simple terms, a Named Range consists of a range of cells or an array that has a custom (user-defined) name assigned to it. Generally speaking, Name Ranges are an alternative to manually entering a cell range in a function or formula. Moreover, Named Ranges help to make formulas dynamic and easy to understand.

Display Named Range Contents in Excel: 4 ways

First and foremost, let’s suppose the “Financial Performance of Companies in 2022” dataset containing the “Organization Name”, “Country”, “Revenue”, and “Profits” columns in the B4:E14 cells. Henceforth, let’s see each method in action!

Dataset for how to display Named Range contents in Excel

Here, we have used the Microsoft Excel 365 version; you may use any other version at your convenience.

1. Using Paste Names Feature to Display Named Range Contents

In the first place, we’ll begin the simplest and most obvious way, simply put, we’ll use the Paste Names feature to return the range of cells stored within the Named Range.

📌 Steps:

  • First, select the B5:B14 cells >> enter a suitable name, here it is “Company_names” in the Name Box >> press the ENTER keys.

Now, this means we can use “Company_names” instead of referencing the B5:B14 cells.

Selecting cells and entering the name in the Name Box to define Named Range

  • Second, go to the B17 cell >> move to the Formulas tab >> click the Use in Formula drop-down >> hit the Paste Names button.

Using the Paste Names option in the Formulas tab

  • Next, choose the Named Range, in this case, “Company_names” >> click Paste List.

Pasting Named Range with paste list button

  • Third, select the C17:C26 array >> Left-click on the Formula Bar to enter Editing Mode >> click the CTRL + SHIFT + ENTER keys.

📃 Note: If you’re using a newer version of Excel like Microsoft Excel 365, then pressing only the ENTER key returns the same result.

Excel display named range contents with the CTRL+SHIFT+ENTER keys

Eventually, the results should look like the image shown below.

Excel display named range contents with Paste Names feature

Read More: How to Paste Range Names in Excel

2. Showing Contents of Named Range Utilizing Keyboard Shortcut

Besides, you might be wondering: are there any shortcut keys? Luckily, there are shortcut keys to display the contents of a Named Range and our next method describes just that.

📌 Steps:

Choosing a range of cells

  • Then type the name of the Named Range as shown below >> press CTRL + SHIFT + ENTER keys on your keyboard.


Using shortcut keys to show contents of named range

Boom! That is how simple it is to display Named Range contents in Excel.

Excel display named range contents with keyboard shortcut

Lastly, the GIF below recaps the described steps.

GIF steps for displaying named range contents with keyboard shortcut

Read More: How to Name a Column in Excel

3. Highlighting Contents of Named Range with Go To Option

In addition, we can request Excel to highlight the cells present in the defined Named Range with the help of the Go To option.

📌 Steps:

  • To begin with, navigate to Find & Select drop-down >> choose Go To option.

Selecting Go To option in the Find & Replace drop-down

  • At this point, click on “Company_names” >> hit OK.

Choosing the Named Range in the Go To window

Eventually, the B5:B14 cells stored in the “Company_names” Named Range are highlighted.

Excel display named range contents with Go To option

Read More: How to Find a Named Range in Excel

4. Emphasizing Named Range Contents by Adjusting Zoom Level

Last but not least, we can also emphasize the contents of a Named Range by adjusting the Zoom Level of the spreadsheet. In this case, setting the zoom below 40% forces Excel to directly show the Named Ranges.

📌 Steps:

  • Initially, choose the B5:E14 cells >> enter the name, “Dataset” in the Name Box >> click on ENTER.

Creating a Named Range using Name Box

  • Afterward, proceed to the View tab >> click the Zoom button.

Clicking Zoom button in the View tab

  • Not long after, set a custom zoom, for instance, we’ve chosen 39% >> press the OK button.

📃 Note: For this method to work, you must set the Zoom Level to below 40%.

Setting Custom Zoom

Subsequently, the final output should resemble the figure given below.

Excel display named range contents by adjusting the Zoom level

💡 Things to Remember

As a note, when displaying the Named Range contents in Excel you may encounter the #N/A error.

  • For one thing, if we select a greater number of rows than the rows present in the Named Range then Excel returns the #N/A error.

For example, the “Company_names” Named Range contains 10 rows, however in the picture below, we’ve chosen 12 rows, so the last 2 rows have no available data, hence the #N/A error.

Returning #N/A Error when Displaying Named Range Contents

Practice Section

We have provided a Practice section on the right side of each sheet so you can practice yourself. Please make sure to do it by yourself.

Practice Section for how to display Named Range contents in Excel

Download Practice Workbook


In short, this tutorial explores all the ins and outs of how to display Named Range contents in Excel. Now, we hope all the methods mentioned above will prompt you to apply them to your Excel spreadsheets more effectively. Furthermore, if you have any questions or feedback, please let me know in the comment section.

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Eshrak Kader
Eshrak Kader

Eshrak Kader is a dedicated professional with a BSc. Degree in Naval Architecture and Marine Engineering from Bangladesh University of Engineering and Technology. He boasts a rich background in Microsoft Office Suite, and over the past year, he has authored over 120 insightful articles for the ExcelDemy. Currently, Eshrak leads a team of 5 in the ExcelDemy Video project and enjoys problem-solving and making videos on Excel. Eshrak’s passion for continuous learning underscores his commitment to excellence in... Read Full Bio

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