How to Create Dynamic Pareto Chart in Excel (with Simple Steps)

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This Excel blog post provides a detailed discussion on how to create a dynamic Pareto chart in Excel. This kind of graph is helpful in determining the key elements that significantly influence a specific result. The post includes screenshots and comprehensive instructions on how to create the chart and have it update automatically as the target value changes.

Dynamic Pareto Chart Excel

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What Is a Pareto Chart?

Pareto chart shows the relative importance of various items in a dataset. It bears Vilfredo Pareto’s name, an economist from Italy. You can make this graph by placing the dataset’s items in descending order of impact, then plotting them as bars. With the most important items on the left and the least important on the right, the bars are arranged in descending order of importance.

People use Pareto charts in quality control and process improvement frequently to pinpoint the key causes of a problem or issue.

How to Create Dynamic Pareto Chart in Excel: 2 Simple Steps

To demonstrate the steps of creating a dynamic Pareto chart, we have taken a dataset from an industry. In this data, reasons that cause a delay in the workflow and their corresponding hours. After creating a dynamic Pareto chart, we can easily understand which factors are causing the most delays. We have two columns of data named “Reason for Machine Downtime” and “Hours of Downtime.”

Sample Data to Create Pareto Chart

⦿ Step 1: Creating a Static Pareto Chart

The factors that significantly contribute to a given issue or circumstance are analyzed and prioritized using a Pareto chart. The process of making a static Pareto chart in Excel will be covered in this section.

📌 Steps:

  • Create a new column next to the “Hours of Downtime” column and figure out the Cumulative for each factor.

Calculating Cumulative Hours of Downtime

  • Create a new column next to the “Cumulative ” column and figure out the Percentages for each factor.

Finding out Percentages

  • To create a Pareto chart, go to the Excel ribbon’s Insert>> Insert Statistic Chart>> Histogram>> Pareto. The Hours of Downtime for each cause is there in a bar graph as a result.

Inserting Pareto Chart from Histogram 

⦿ Step 2: Creating a Dynamic Pareto Chart

A dynamic Pareto chart is an effective tool that enables you to swiftly analyze factors affecting a specific issue or circumstance. You can dynamically switch between different categories by connecting the chart to an Excel drop-down list, which makes it simple to compare and assess the effects of each category. We’ll look at how to make a dynamic Pareto chart in Excel in the following section.

📌 Steps:

  • First, create two new columns named Highlighted Bars and Remained Bars. In the column of Highlighted Bars enter the following formula in F5:
  • In cells C15 and C17, we have created Target Value and Scrolling Value for controlling the scroll bar. Also, in cell C16, we have a Cumulative Value that is linked to cell C15. This Cumulative Value will make the Pareto chart dynamic.

The calculation for Highlighted Bars Column

  • In the column of Remained Bars enter the following formula in G5:

The calculation for Remained Bars Column

  • Select Developer >> Insert from the ribbon menu.
  • Then follow this path Form Controls>> Scroll Bar>> click anywhere on the Excel worksheet.

Inserting Scroll Bar from Developer Tab

  • Now resize the bar and right-click on the Scroll Bar and select Format Control.

Selecting Form Control after the right mouse click on the Scroll Bar

  • Format Control window will appear and we select the Maximum value: 100, Incremental change: 5, Cell link: $C$17, and click OK.

Modifying Control in the Format Control Window

  • For this moment select C15 and enter =C17. After that select C16 and enter the following formula:

Entering a formula for Cumulative Value

  • Follow these steps to insert a graph: Insert >> Charts >> 2D Column Charts >> Clustered Column. By doing so, a column chart with three data series will be added (Cumulative Percentage, Highlighted Bars, and Remained Bars)

Inserting 2-D column from Insert Tab

  • Now Change Series Chart Type after a right-click on any of the bars in the 2-D column chart.

Right-click on Any of the Bars in the 2-D Column Chart

  • A Change Chart Type dialogue box will appear. From this box, in the left pane select Combo and turn the Cumulative Percentage into Line and mark the Secondary axis check box.

Making Combo of Line and Column from Change Chart Type

  • Finally, the dynamic Pareto chart is ready like in the following GIF.

A Dynamic Pareto Chart


Follow these steps and stages on Dynamic Pareto Chart Excel. You are welcome to download the workbook and use it for your practice. If you have any questions, concerns, or suggestions, please leave them in the comments section of the ExcelDemy Forum.

Al Ikram Amit
Al Ikram Amit

Hello, I'm Amit, a BUET graduate with a passion for Excel. Currently, I work as an Excel & VBA Content Developer at ExcelDemy, contributing insightful articles to the blog. I enjoy sharing my knowledge with others and always look for opportunities to grow as an Excel expert. Feel free to reach out if you need assistance or want to discuss the latest trends in Excel. Let's excel together in the world of data manipulation and analysis!

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