How to Convert Excel to PDF without Converter (5 Effective Methods)

In Microsoft Excel, you may face the need to convert an excel file to a PDF file to share and print without any changes. Convert excel to PDF without converter can be done in various ways. In this article, I will show you the way of converting excel to PDF without a converter.


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5 Effective Methods to Convert Excel to PDF without Converter

I am explaining 5 effective methods to convert excel to PDF without a converter. Suppose we have a dataset of some students’ names, ID No., Department, and Section they study in. Now we will convert the excel file to PDF without a converter.


1. Use Export as PDF Option to Convert Excel to PDF

Using the “Export as PDF “ option you can convert an excel file to PDF very easily. Follow these steps below.

Step 1:

  • Select data from the worksheet and click on the file option.

  • From the new window press ‘Export” and select “Create PDF/XPS”.

Use Export as PDF Option to Convert Excel to PDF

Step 2:

  • A new window will appear “ Publish as PDF or XPS”.
  • Choose a location and name the file.
  • Press “Publish”.

Use Export as PDF Option to Convert Excel to PDF

  • Here we got our excel file saved as a PDF file without a converter.

Read More: Excel VBA to Print As PDF and Save with Automatic File Name


2. Apply Save as PDF Command to Convert Excel to PDF

The main advantage of a PDF format file is that when it’s shared or printed the file format doesn’t change at all. In this method, I will show you a simple way of saving a file to PDF format without using a converter.

Step 1:

  • Choose data from the worksheet to save as a PDF.
  • Go to the “File” option from the home ribbon.

Apply Save as PDF Command to Convert Excel to PDF

Step 2:

  • Click “Save As” and choose a location of your choice to save the file. Here I have chosen the “Documents” folder from “This PC”.

Apply Save as PDF Command to Convert Excel to PDF

  • Select “PDF” from the “Save as type”.

Apply Save as PDF Command to Convert Excel to PDF

  • Press “Save”.

Apply Save as PDF Command to Convert Excel to PDF

  • Thus we will get our excel file converted to a PDF file.

Read More: How to Convert Excel to PDF without Losing Formatting (5 Effective Ways)


3. Utilize Google Drive Download Option to Convert Excel to PDF

Utilizing the google drive download option you can convert excel files to PDF.

Step 1:

  • Select your data and upload it to your google drive space.

Utilize Google Drive Download Option to Convert Excel to PDF

  • Open the workbook from google drive and select data.

Utilize Google Drive Download Option to Convert Excel to PDF

Step 2:

  • Go to

File → Download → PDF(.pdf).

Utilize Google Drive Download Option to Convert Excel to PDF

  • Change your print settings according to your choice and click “Export”.

  • This way we can successfully save our excel file to PDF from google drive space without a converter.

Read More: Export Excel to PDF with Hyperlinks (2 Quick Methods)


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4. Use Microsoft Print to PDF Feature to Convert Excel to PDF

Excel does have some built-in features to convert an excel file to PDF. In this method, we will use the “Microsoft Print to pdf” feature to convert excel to PDF.

Step 1:

  • Choose all the data to convert.
  • Press “File” from the home ribbon.

Use Microsoft Print to PDF Feature to Convert Excel to PDF

Step 2:

  • Choose “Print” and select “Microsoft Print to PDF” from the drop-down list.
  • Click “Print”.

Use Microsoft Print to PDF Feature to Convert Excel to PDF

  • From the new window select, a file location then names the file.
  • Now press “Save”.

  • In the selected location you will find the file in PDF format.

Read More: How to Convert Excel to PDF with All Columns (5 Suitable Ways)


5. Use Quick Access Toolbar Command to Convert Excel to PDF

The PDF format of a file is used universally. When a PDF file is opened in a browser it can quickly read PDF documents. Using “Quick Access Toolbar” you can convert an excel document to PDF. Here I have shared two methods. Check out the following.

5.1 Publish as PDF Option

You can publish your document as a PDF option following some simple steps.

Step 1:

  • Select your data.
  • Place the cursor in the “Do” section and click the right button on the mouse.
  • From the options choose “Customize Quick Access Toolbar”.

Publish as PDF Option

Step 2:

  • A new window will appear named “Excel Options”.
  • Now from the option bar select “Quick Access Toolbar”.
  • From the “Choose commands from” drop-down list select “All Commands”.
  • Now it will show all the commands. From there choose “Publish as PDF or XPS”.
  • Click “Add”.
  • Select “Publish as PDF or XPS” and then press OK.

Publish as PDF Option

Step 3:

  • You will see a new toolbar will appear at the top beside the “Do” section.
  • Click on the toolbar.

Publish as PDF Option

  • Now select a folder where you want to save your PDF document.
  • Name the file of your choice and press “Publish”.

  • Thus without using any type of converter we can get our excel file converted to a PDF file.

Read More: How to Save Excel as PDF without Cutting Off (4 Suitable Ways)

5.2 Email as PDF Attachment Option

Of all the methods this is one of my favorite options as it converts the file to PDF format and attaches the file directly to an email message.

Step 1:

  • Select data from the workbook.
  • While the cursor is in the “Undo” option click the right button on the mouse.
  • Choose “Customize Access Toolbar” from the option.

Email as PDF Attachment Option

Step 2:

  • Go to “Quick Access Toolbar”.
  • Choose “All Commands” from the drop-down list.
  • Email as XPS Attachment > Add > Email as PDF Attachment.
  • Press OK.

Email as PDF Attachment Option

  • A toolbar will be added to the excel workbook.
  • Press the new toolbar.

  • As you can see a new mailbox has opened attaching the excel file as a PDF document.

Read More: Print to PDF and Email Using VBA in Excel (2 Useful Cases)


Things To Remember

  • Before publishing a PDF document you can change the settings of the document from the “Options” menu.

Conclusion

In this article, I have tried to cover all the methods to convert excel files to PDF without a converter. Hope you will enjoy the article. Don’t forget to share your opinion in the comment section below. Thanks!


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Wasim Akram

Wasim Akram

Hi! my name is Wasim Akram. I am a graduate in mechanical engineering from Ahsanullah University of Science & Technology. I am passionate about learning new things and writing articles. I write article about Microsoft Excel and it's my favourite thing to do.

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