How to Calculate Relative Frequency Distribution in Excel (2 Methods)

Relative Frequency Distribution is an effective and time-saving statistical tool to have a broad idea about the dataset and its entries. If you are facing difficulty while calculating the relative frequency distribution of the dataset, this article is the right one to help you. In this article, we are going to calculate the relative frequency distribution in excel with elaborate explanations.


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Download this practice workbook below.


Overview of Relative Frequency Distribution

Normally with frequency, we know the number or the count of some entries. But with the relative reference distribution, we know their percentage or relative significance on the whole dataset. In other words, we determine the relative percentage of the entries. It basically calculated dividing entries by the total summation of the dataset, like the example image below.

We basically divided each entry by the summation in cell C14. Which is difficult to understand, so also showed the relative percentage frequency distribution of the dataset. We can also prepare a histogram for better understanding. In the histogram below, we plotted the frequency distribution table of the dataset given above.

We basically divided each entry by the summation in cell C14. Which is difficult to understand, so also showed the relative percentage frequency distribution of the dataset.

We can also prepare a histogram for better understanding. In the histogram below, we plotted the frequency distribution table of the dataset given above.

Calculate Relative Frequency Distribution in Excel


2 Easy Methods to Calculate Relative Frequency Distribution in Excel

In this article, we are going to calculate the relative frequency distribution of different types of datasets starting from students’ final marks to the covid weekly cases count. We opt for two methods, one is using basic formulas and the other one is using the Pivot Table.


1. Using Conventional Formula to Calculate Relative Frequency Distribution

Using simple basic formulas like the SUM Function division cell referencing, we can efficiently calculate the relative frequency distribution.

Conventional Formula to Calculate Relative Frequency Distribution in Excel

Example 1: Relative Frequency Distribution of Weekly Covid-19 Cases

In this example, we will calculate the relative frequency distribution of weekly covid cases in Lousiana state in the USA.

Steps

  • In the beginning, click on cell C5 and enter the following formula,
=SUM(C5:C24)

Conventional Formula to Calculate Relative Frequency Distribution in Excel

  • Doing this will calculate the sum of contents in the range of cells C5:C24.
  • Then select cell D5, and enter the following formula.
=C5/$C$25

Conventional Formula to Calculate Relative Frequency Distribution in Excel

  • Then drag the Fill Handle to cell D24.
  • Doing this will populate the range of cells D5 to D24 with the division of cell content in the range of cells C5 to C24 with the cell value in C25.

Conventional Formula to Calculate Relative Frequency Distribution in Excel

  • Then copy the cell D5 and copy the content of this cell to cell E5.

Conventional Formula to Calculate Relative Frequency Distribution in Excel

  • Then from the Number group in the Home tab, click on the Percentage sign to convert the decimal to percentage.

  • Then drag the Fill Handle to cell E24.
  • Doing this will populate the range of cells E5:E24 with the relative percentage of the Weekly count of covid cases.

Conventional Formula to Calculate Relative Frequency Distribution in Excel

Example 2: Relative Frequency Distribution of Students’ Marks 

Here, we are going to determine the Relative Frequency Distribution of the marks of the students in the final exam using basic formulas.

Using Conventional Formula to Calculate Relative Frequency Distribution in Excel

Steps

  • In the beginning, click on cell C5 and enter the following formula,
=SUM(C5:C13)

Using Conventional Formula to Calculate Relative Frequency Distribution in Excel

  • Doing this will calculate the sum of contents in the range of cells C5:C13.
  • Then select cell D5, and enter the following formula.
=C5/$C$14

Doing this will calculate the sum of contents in the range of cells C5:C13. Then select cell D5, and enter the following formula. =C5/$C$14

  • Then drag the Fill Handle to cell D13.
  • Doing this will populate the range of cells D5 to D13 with the division of cell content in the range of cells C5 to C13 with the cell value in C14.

  • Then copy the range of cells D5:D13 to the range of cells E5:E13.
  • Then select the range of cells E5:E13 and then from the Number group in the Home tab, click on the Percentage Sign (%).
  • Doing this will convert all the relative frequency distribution values in the range of cells E5:E13 to percentage relative frequency distribution.

Example 3: Relative Frequency Distribution of Sales Data

The Relative Frequency Distribution of the sales data of a daily shop is going to be determined in this example.

Using Conventional Formula to Calculate Relative Frequency Distribution in Excel

Steps

  • In the beginning, click on cell C5 and enter the following formula,
=SUM(C5:C10)

Using Conventional Formula to Calculate Relative Frequency Distribution in Excel

  • Doing this will calculate the sum of contents in the range of cells C5:C10.
  • Then select cell D5, and enter the following formula.
=C5/$C$11

Using Conventional Formula to Calculate Relative Frequency Distribution in Excel

  • Then drag the Fill Handle to cell D10.
  • Doing this will populate the range of cells D5 to D10 with the division of cell content in the range of cells C5 to C10 with the cell value in C11.

Using Conventional Formula to Calculate Relative Frequency Distribution in Excel

  • Then copy the range of cells D5:D10 to the range of cells E5:E10.
  • Then select the range of cells E5:E10 and then from the Number group in the Home tab, click on the Percentage Sign.
  • Doing this will convert all the relative frequency distribution values in the range of cells E5:E10 to percentage relative frequency distribution.

This is how we can calculate relative frequency distribution in Excel using three separate examples using simple formulas.

Read More: How to Do a Frequency Distribution on Excel (3 Easy Methods)


2. Use of Pivot Table to Calculate Relative Frequency Distribution

Pivot table is an extremely powerful full to manipulate the tables in Excel.

We can use and manipulate the dataset the extract the relative frequency distribution values quite efficiently.

Example 1: Relative Frequency Distribution of Weekly Covid-19 Cases

Utilizing the Pivot Table, in this example, we will calculate the relative frequency distribution of weekly covid cases in Lousiana state in the USA.

Calculate Relative Frequency Distribution in Excel

Steps

  • From the Insert tab, go to Tables > Pivot Table > From Table/Range.

Use of Pivot Table to Calculate Relative Frequency Distribution

  • A small window will spawn, where you need to specify the location of the new table and the range of our data. We select the range of cell B4:C24 in the first range box.
  • We choose New Worksheet under the Choose where you want the Pivot table to be placed the option.
  • Click OK after this.

  • A new window with the PivotTable Fields side panel will open.
  • In that panel, drag the Weekly Case Count to the Values field two times.
  • Furthermore, drag the Week Count to the Rows field.
  • After dragging those columns, there will be a Pivot Table on the left side based on our selection.

  • Then click on the rightmost column and right-click on it.
  • Then from the context menu, go to Show Values As > % of Grand Total.

Use of Pivot Table to Calculate Relative Frequency Distribution

  • After clicking on the % of Grand Total, you will observe that the range of cells C4 to C24 now has their relative frequency distribution in the percentage format.

Use of Pivot Table to Calculate Relative Frequency Distribution

  • Then again select the range of cells C4:C24, and then from the Number group in the Home tab, click on the Number Properties then from the drop-down menu, click on the General.

  • Then you will notice that the range of cells C5 to C24 is now filled with the relative frequency distribution of the student’s marks.

Use of Pivot Table to Calculate Relative Frequency Distribution

Example 2: Relative Frequency Distribution of Students’ Marks 

Utilizing the Pivot Table, here, we are going to determine the Relative Frequency Distribution of the marks of the students in the final exam using basic formulas.

Using Conventional Formula to Calculate Relative Frequency Distribution in Excel

Steps

  • From the Insert tab, go to Tables > Pivot Table > From Table/Range.

Use of Pivot Table to Calculate Relative Frequency Distribution in Excel

  • A small window will spawn, where you need to specify the location of the new table and the range of our data. We select the range of cell B4:C13 in the first range box.
  • We choose New Worksheet under the Choose where you want the Pivot table to be placed the option.
  • Click OK after this.

  • A new window with the PivotTable Fields side panel will open.
  • In that panel, drag the Weekly Case Count to the Values field two times.
  • Furthermore, drag the Week Count to the Rows field
  • After dragging those columns, there will be a Pivot Table on the left side based on our selection.

Use of Pivot Table to Calculate Relative Frequency Distribution

  • Then click on the rightmost column and then right-click on it.
  • Then from the context menu, go to Show Value As > % of Grand Total.

Use of Pivot Table to Calculate Relative Frequency Distribution in Excel

  • Then again select the range of cells C4:C13, and then from the Number group in the Home tab, click on the Number Properties, then from the drop-down menu, click on the General.

Use of Pivot Table to Calculate Relative Frequency Distribution in Excel

  • Then you will notice that the range of cells C4 to C24 is now filled with the relative frequency distribution of the students’ marks.

Use of Pivot Table to Calculate Relative Frequency Distribution in Excel

In this way, you can calculate relative frequency distribution in Excel.

Example 3: Relative Frequency Distribution of Sales Data

Using the Pivot Table, the Relative Frequency distribution of the sales data of a daily shop is going to be determined in this example.

Using Conventional Formula to Calculate Relative Frequency Distribution in Excel

Steps

  • From the Insert tab, go to Tables > Pivot Table > From Table/Range.

Use of Pivot Table to Calculate Relative Frequency Distribution in Excel

  • A small window will spawn, where you need to specify the location of the new table and the range of our data. We select the range of cell B4:C10 in the first range box.
  • We choose New Worksheet under the Choose where you want the Pivot table to be placed the option.
  • Click OK after this.

  • A new window with the PivotTable Fields side panel will open.
  • In that panel, drag the Weekly Case Count to the Values field two times.
  • Furthermore, drag the Week Count to the Rows field.
  • After dragging those columns, there will be a Pivot Table on the left side based on our selection.

  • Then click on the rightmost column and right-click on it.
  • Next from the context menu, go to Show Values As > % of Grand Total.

Use of Pivot Table to Calculate Relative Frequency Distribution in Excel

  • Then again select the range of cells C4:C10, and then from the Number group in the Home tab, click on the Number Properties, then from the drop-down menu, click on the General.

  • Then you will notice that the range of cells C4 to C10 is now filled with the relative frequency distribution of the students’ marks.

Use of Pivot Table to Calculate Relative Frequency Distribution in Excel

This is how we can calculate relative frequency distribution in Excel using three separate examples using the Pivot table.

Read More: How to Create a Grouped Frequency Distribution in Excel (3 Easy Ways)


Conclusion

To sum it up, the question “how to calculate relative frequency distribution in Excel” is answered here in 2 different ways. Starting from using the Basic formulas continued to use Pivot Table. Among all of the methods used here, using Basic formulas is the easier to understand and simple one.

For this problem, a workbook is attached where you can practice and get used to these methods.

Feel free to ask any questions or feedback through the comment section. Any suggestion for the betterment of the Exceldemy community will be highly appreciable.


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Rubayed Razib Suprov
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