**Method 1 – VLOOKUP and Return Multiple Matches in a Column**

We have a table containing random names of several employees and their departments. We want to show the names of the employees in a single column who are working in the manufacturing department. If youâ€™re an Excel 365 user, you can go for **the FILTER function**.

- With the
**FILTER**function, the required formula in the output**Cell C16**will be:

`=FILTER(C5:C13,C15=B5:B13)`

- Hit Enter.

- If you’re using an older version of Microsoft Excel, use the following combined formula:

`=INDEX($C$5:$C$13, SMALL(IF(($C$15=$B$5:$B$13), MATCH(ROW($B$5:$B$13), ROW($B$5:$B$13)), ""),ROWS($A$1:A1)))`

- Hit Enter.

- By dragging the
**Fill Handle**from**Cell C16**down, youâ€™ll get the rest of the names of the employees from the specified department.

** How Does This Formula Work?**

**ROW($B$5:$B$13):****The ROW function**extracts the row numbers of the defined cell references and returns the following array:

**{5;6;7;8;9;10;11;12;13}**

**MATCH(ROW($B$5:$B$13), ROW($B$5:$B$13)):****The MATCH function**

**{1;2;3;4;5;6;7;8;9}**

**IF(($C$15=$B$5:$B$13), MATCH(ROW($B$5:$B$13), ROW($B$5:$B$13)), “”):**With the help of**the IF function**, this part of the formula returns the index number of the rows that meet the specified condition. So, this part returns an array of:

**{“”;2;””;4;””;””;””;””;9}**

**The SMALL function**in the formula pulls out the first small number found in the previous step and assigns this number to the second argument**(row_number)**of**the INDEX function**.- Finally, the
**INDEX**function shows the name of the employee based on the specified row number. **The ROWS function****k-th**number for the**SMALL**function. While using**Fill Handle**to fill down the rest of the cells, the formula uses this**k-th**number to extract data followed by the**SMALL**function.

**Read More: **How to Use VLOOKUP Function with Exact Match in Excel

**Method 2 – VLOOKUP and Return All Matches in a Row in Excel**

- If you’re using Excel 365, insert the following function:

`=TRANSPOSE(FILTER(C5:C13,C15=B5:B13))`

- Press
**Enter**and youâ€™ll be shown the names of the employees from the Manufacture department in a horizontal array.

- If you don’t use Excel 365, use the following function:

`=INDEX($C$5:$C$13, SMALL(IF($C$15=$B$5:$B$13, ROW($B$5:$B$13)-MIN(ROW($B$5:$B$13))+1, ""), COLUMNS($A$1:A1)))`

- Drag the Fill Handle down until you find the first
**#NUM**error.

**Method 3 – VLOOKUP to Return Multiple Values Based on Criteria**

Weâ€™ve added an extra column in the middle of the table. This column stores the project IDs that are assigned to the corresponding employees present in **Column D**. We want to know the names of the employees who are currently working in the Sales department on the project ID of DMR 103.

- The required formula in the output
**Cell C17**will be:

`=IFERROR(INDEX($D$5:$D$13, SMALL(IF(1=((--($C$15=$B$5:$B$13)) * (--($C$16=$C$5:$C$13))), ROW($D$5:$D$13)-4,""), ROW()-16)),"")`

- Fill down
**Cell C17**to show the rest of the names with the given conditions.

** Some Important Features of this Formula:**

**The IFERROR function**- The
**IF**function in this formula combines two different criteria and with the help of double-negative, the boolean values**(TRUE or FALSE)**turn into**1 or 0**. The function then returns the index number of the rows that have matched with the given criteria. **ROW($D$5:$D$13)-4:**In this part, the number â€˜4â€™ is the row number of the Employee header.**ROW()-16:**The numerical value**â€˜**16â€™ used in this part denotes the previous row number of the first output cell.

**Method 4 – VLOOKUP and Draw Out All Matches with AutoFilter**

** Steps:**

- Select the entire data table and right-click the mouse.
- Choose the
**Filter by Selected Cellâ€™s Value**Â option from the**Filter**options.

- Click on the
**Filter**button from the Department header. - Check the
**Manufacture**option only. - Press
**OK.**

- Youâ€™ll be displayed the
**filtered data**.

**Method 5 – VLOOKUP to Extract All Matches with the Advanced Filter in Excel**

** Steps:**

- Select the entire data table.
- Under the
**Data**tab, click on the**Advanced**command from the**Sort and Filter**drop-down. - A dialog box named
**Advanced Filter**will open up.

- Select the entire data table for the
**List Range**input. - Choose
**B15:B16**for the input of the**Criteria Range**. - Press
**OK**.

- Youâ€™ll be displayed the filtered result with the names of the employees from the Manufacture department only.

**Method 6 – VLOOKUP and Return All Values by Formatting as Table=**

** Steps:**

- Select the entire dataset.
- From the
**Format as Table**drop-down under the**Home**tab, choose any of the tables you prefer.

- Here’s the sample table.

- Select the Manufacture option after clicking on the filter button from the Department header.
- Press
**OK**.

- The screenshot below shows the outputs based on the specified selection.

**Method 7 – VLOOKUP to Pull Out All Matches into a Single Cell in Excel**

- The required formula in the output
**Cell C16**will be:

`=TEXTJOIN(", ",TRUE,IF($B$5:$B$13=$C$15,$C$5:$C$13,""))`

**Read More: **How to Use VLOOKUP to Search Text in Excel

**Download the Practice Workbook**

**Related Articles**

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- How to Find Second Match with VLOOKUP in Excel
- VLOOKUP Fuzzy Match in Excel
- Excel VLOOKUP to Find Last Value in Column
- How to Apply VLOOKUP by Date in Excel
- Return the Highest Value Using VLOOKUP Function in Excel
- VLOOKUP with Numbers in Excel

**<< Go Back to Advanced VLOOKUP |Â ****Excel VLOOKUP Function | Excel Functions | Learn Excel**

Very neat.

It saves loads of work.

Much appreciated, Nehad.

Cheers ðŸ™‚

Thanks for your feedback, Victor!

I mean.. this is a contribution to society. Thanx

Thanks for this article! Today I used the #7. VLOOKUP to Pull Out All Matches into a Single Cell in Excel, and it worked like a charm! I’ve bookmarked this page so I can return and learn the other options.

Glad to know it helped in your work!

Trying #7 but keep getting #VALUE! error, can someone help?

Hello JULIO!

Hope you are doing well. In our dataset, Method 7 is working properly without any errors. If you are facing errors, that can be for the following reasons:

1. If any cells that are used in the

TEXTJOINfunction exceed252 characters.2. If the output of the

TEXTJOINfunction exceeds 32672 characters which is the cell limit in Excel.3. And, sometimes Excel fails to identify the delimiter as text. For this, you should use delimiters inside the

inverted commasand shouldnâ€™t use theCHAR functionsto generate any symbols.I hope, your problem will be solved in this way. You can share more problems in an email at

[email protected]