There are several ways to apply **VLOOKUP **or vertical lookup in Microsoft Excel to return data based on multiple matches. In this article, you’ll get to know all possible approaches to activate **VLOOKUP **and extract all available data with proper illustrations.

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**VLOOKUP Return All Matches in Excel: ****7 Ways **

**The VLOOKUP function**** **looks for a value in the leftmost column of a table and returns a value in the same row from the specified column. However, this function is unable to extract data based on more than one match from a column. So, we have to insert some other functions and formulas to look up a value and return all matches found in a column.

**1. VLOOKUP and Return Multiple Matches in a Column**

In the following picture, we have a table containing random names of several employees and their departments. Assuming that we want to show the names of the employees in a single column who are working in the manufacturing department.

If you’re an Excel 365 user, then you can go for **the FILTER function** here to find the return values in a moment. With the **FILTER **function, the required formula in the output **Cell C16** will be:

`=FILTER(C5:C13,C15=B5:B13)`

After pressing **Enter**, you’ll see the names of the employees from the Manufacture department in a vertical array.

Or if you’re using an older version of Microsoft Excel then you have to use the following combined formula:

`=INDEX($C$5:$C$13, SMALL(IF(($C$15=$B$5:$B$13), MATCH(ROW($B$5:$B$13), ROW($B$5:$B$13)), ""),ROWS($A$1:A1)))`

After pressing **Enter**, you’ll find the first name of the employee in the output **Cell C16**.

By using the **Fill Handle** from **Cell C16** to downward, you’ll get the rest of the names of the employees from the specified department at once.

**🔎**** How Does This Formula Work?**

**ROW($B$5:$B$13):****The ROW function**extracts the row numbers of the defined cell references and returns the following array:

**{5;6;7;8;9;10;11;12;13}**

**MATCH(ROW($B$5:$B$13), ROW($B$5:$B$13)):****The MATCH function**

**{1;2;3;4;5;6;7;8;9}**

**IF(($C$15=$B$5:$B$13), MATCH(ROW($B$5:$B$13), ROW($B$5:$B$13)), “”):**With the help of**the IF function**, this part of the formula returns the index number of the rows that meet the specified condition. So, this part returns an array of:

**{“”;2;””;4;””;””;””;””;9}**

**The SMALL function**in the formula pulls out the first small number found in the previous step and assigns this number to the second argument**(row_number)**of**the INDEX function**.- Finally, the
**INDEX**function shows the name of the employee based on the specified row number. **The ROWS function****k-th**number for the**SMALL**function. While using**Fill Handle**to fill down the rest of the cells, the formula uses this**k-th**number to extract data followed by the**SMALL**function.

**Read More: **How to Use VLOOKUP Function with Exact Match in Excel

**2. VLOOKUP and Return All Matches in a Row in Excel**

If you want to see the names of the employees horizontally then you have to combine the **FILTER **function with **the TRANSPOSE function**. The **TRANSPOSE **function converts a vertical range of cells to a horizontal range or vice versa. To use this combined formula, you must be an Excel 365 user.

So, the required formula in the output **Cell C16** will be:

`=TRANSPOSE(FILTER(C5:C13,C15=B5:B13))`

Now press **Enter **and you’ll be shown the names of the employees from the Manufacture department in a horizontal array.

Or insert the following formula in the output **Cell C16** if you’re not an Excel 365 user.

`=INDEX($C$5:$C$13, SMALL(IF($C$15=$B$5:$B$13, ROW($B$5:$B$13)-MIN(ROW($B$5:$B$13))+1, ""), COLUMNS($A$1:A1)))`

Press **Enter **and you’ll find the first name of the employee from the specified department.

Now, use **Fill Handle** and drag the **Cell C16** rightward until you find the first **#NUM** error. And you’ll get all the names from the Manufacture department horizontally.

The formula inserted here is almost similar to the first lengthy formula used in the previous example of the article where the extracted data had to be displayed vertically. The only major difference is that we’re using **the COLUMNS function**** **here to specify the sequence number of the **SMALL **function. While auto-filling the cells horizontally, the formula will follow the sequence number of the **SMALL **function to extract data.

**3. VLOOKUP to Return Multiple Values Based on Criteria**

We’ve added an extra column in the middle of the table. This column stores the project IDs that are assigned to the corresponding employees present in **Column D**. So, we’ll input two different conditions now and extract data based on all matches found.

For example, we want to know the names of the employees who are currently working in the Sales department on the project ID of DMR 103.

The required formula in the output **Cell C17** will be:

`=IFERROR(INDEX($D$5:$D$13, SMALL(IF(1=((--($C$15=$B$5:$B$13)) * (--($C$16=$C$5:$C$13))), ROW($D$5:$D$13)-4,""), ROW()-16)),"")`

Press **Enter **and you’ll find the first name of the employee under the specified criteria.

Now fill down **Cell C17** to show the rest of the name with the given conditions.

**🚩**** Some Important Features of this Formula:**

- This formula is also quite similar to the one used in the previous method.
- In this formula,
**the IFERROR function** - The
**IF**function in this formula combines two different criteria and with the help of double-unary, the boolean values**(TRUE or FALSE)**turn into**1 or 0**. The function then returns the index number of the rows that have matched with the given criteria. **ROW($D$5:$D$13)-4:**In this part, the number ‘4’ is the row number of the Employee header.**ROW()-16:**The numerical value**‘**16’ used in this part denotes the previous row number of the first output cell.

**4. VLOOKUP and Draw Out All Matches with AutoFilter**

By using **AutoFilter**, we can extract data based on all matches more easily. Since we’re going to pull out the names of the employees from the Manufacture department, we have to go after the following steps:

**📌**** Step 1:**

➤ Select the entire data table and right-click the mouse.

➤ Choose the **‘Filter by Selected Cell’s Value’** option from the **Filter **options.

So, you’ve just activated the **Filter **buttons for your headers.

**📌**** Step 2:**

➤ Click on the **Filter **button from the Department header.

➤ Put a mark on the **Manufacture** option only.

➤ Press **OK **and you’re done.

Like in the screenshot below, you’ll be displayed the resultant and **filtered data**.

**5. VLOOKUP to Extract All Matches with Advanced Filter in Excel**

You can also use the **Advanced Filter** where you have to define the criteria by selecting the criteria range from your Excel spreadsheet. In the following picture, **B15:B16** is the criteria range.

**📌**** Step 1:**

➤ Select the entire data table.

➤ Under the **Data **ribbon, click on the **Advanced **command from the **Sort and Filter** drop-down.

A dialogue box named **Advanced Filter** will open up.

**📌**** Step 2:**

➤ Select the entire data table for the **List Range** input.

➤ Choose **B15:B16** for the input of the **Criteria Range**.

➤ Press **OK**.

And you’ll be displayed the filtered result with the names of the employees from the Manufacture department only.

**6. VLOOKUP and Return All Values by Formatting as Table**

Now we’ll show you another simple method to filter the data table by converting it into a formatted table.

**📌**** Step 1:**

➤ Select the primary data table first.

➤ From the **Format as Table** drop-down under the **Home **tab, choose any of the tables you prefer.

After the first step, your data table will now look like as shown in the following screenshot with the filtered headers.

**📌**** Step 2:**

➤ Select the Manufacture option after clicking on the filter button from the Department header.

➤ Press **OK **and you’re done.

The screenshot below shows the outputs based on the specified selection.

**7. VLOOKUP to Pull Out All Matches into a Single Cell in Excel**

**The TEXTJOIN function** concatenates a list or range of text strings using a delimiter. By incorporating **TEXTJOIN **and **IF **functions together, we can look up a value and extract data based on all matches into a single cell.

The required formula in the output **Cell C16** will be:

`=TEXTJOIN(", ",TRUE,IF($B$5:$B$13=$C$15,$C$5:$C$13,""))`

After pressing **Enter**, you’ll find the employee names from the Manufacture department in a single cell separated by commas.

In this formula, the **IF **function returns the array with the matched names as well as the boolean value ‘FALSE” for non-matched cells. The **TEXTJOIN **function then joins all the names found with the specified delimiter.

**Read More: **How to Use VLOOKUP to Search Text in Excel

**Download Practice Workbook**

You can download the Excel workbook that we’ve used to prepare this article.

**Concluding Words**

I hope all these methods mentioned above will now help you to apply them in your Excel spreadsheets when necessary. If you have any questions or feedback, please let me know in the comment section.

**Related Articles**

- How to Use VLOOKUP with Two Lookup Values in Excel
- How to Apply Double VLOOKUP in Excel
- How to Use VLOOKUP to Find Duplicates in Two Columns
- How to Find Second Match with VLOOKUP in Excel
- VLOOKUP Fuzzy Match in Excel
- Excel VLOOKUP to Find Last Value in Column
- How to Apply VLOOKUP by Date in Excel
- Return the Highest Value Using VLOOKUP Function in Excel
- VLOOKUP with Numbers in Excel

Very neat.

It saves loads of work.

Much appreciated, Nehad.

Cheers 🙂

Thanks for your feedback, Victor!

I mean.. this is a contribution to society. Thanx

Thanks for this article! Today I used the #7. VLOOKUP to Pull Out All Matches into a Single Cell in Excel, and it worked like a charm! I’ve bookmarked this page so I can return and learn the other options.

Glad to know it helped in your work!

Trying #7 but keep getting #VALUE! error, can someone help?

Hello JULIO!

Hope you are doing well. In our dataset, Method 7 is working properly without any errors. If you are facing errors, that can be for the following reasons:

1. If any cells that are used in the

TEXTJOINfunction exceed252 characters.2. If the output of the

TEXTJOINfunction exceeds 32672 characters which is the cell limit in Excel.3. And, sometimes Excel fails to identify the delimiter as text. For this, you should use delimiters inside the

inverted commasand shouldn’t use theCHAR functionsto generate any symbols.I hope, your problem will be solved in this way. You can share more problems in an email at

[email protected]