Finding duplicates in Excel means highlighting or extracting the number of multiple instances of the same values.

In this Excel tutorial, you will learn how to find duplicates in Excel based on different criteria with different useful methods.

While working with a large Excel worksheet or consolidating several spreadsheets into a gigantic one, you may find multiple instances of duplicate values and rows in it. Besides, you may also enter information mistakenly multiple times into a dataset.

Suppose, we have 3 employee lists containing a common name Steve Moor. We’ve extracted the duplicate name Steve Moor using the **FILTER-COUNTIF** formula in the output cell, F4.

The content also covers:

– Use of Conditional Formatting to highlight duplicates

– Excel formulas to find duplicate values and rows

– The Number of duplicate instances with Excel formulas

– Finding duplicates including and excluding 1st instance

– Determining case-sensitive duplicates

– Finding duplicates comparing two worksheets as well as workbooks

– Returning duplicates from a single, two, and multiple columns

– Application of VBA Macro to determine duplicates

*📒Note:**We have used*

**Microsoft 365**to prepare the dataset for this article. You can apply the mentioned methods in versions from Excel 2007 onwards.⏷1. Using Conditional Formatting to Find & Highlight Duplicates in Excel

⏵1.1. Highlighting Duplicates in Excel with Duplicate Values Command

⏵1.2. Getting Duplicate Values with COUNTIF Function

⏵1.3. Finding & Highlighting Triplicate Cells (3 Occurrences)

⏵1.4. Highlighting Duplicate Values from Two Different Worksheets

⏵1.5. Applying COUNTIFS Function to Find & Highlight Duplicate Rows

⏷2. Using Excel Formula to Find Duplicate Values and Return Conditional Outputs

⏵2.1. Applying COUNTIF Function to Find Duplicate Values and Return TRUE or FALSE

⏵2.2. Combining IF and COUNTIF Functions and Return the Text ‘Duplicate’

⏷3. Returning the Number of Occurrences & Finding Duplicates in Excel

⏵3.1. Finding Number of Duplicate Instances with COUNTIF Function

⏵3.2. Using SUM Function to Count Duplicate Occurrences

⏵3.3. Joining IF and SUM Functions to Count Duplicates

⏵3.4. Counting Number of Duplicate Rows with COUNTIFS Function

⏵3.5. Using SUMPRODUCT Function to Find Number of Duplicate Rows

⏷4. Using Excel Functions to Find Duplicate Rows From Two or Multiple Columns

⏵4.1. Combining IF and COUNTIFS Function to Find Duplicate Rows

⏵4.2. Joining IF & SUMPRODUCT Functions to Find Duplicate Rows

⏷5. Finding Duplicates in a Column Excluding 1st Occurrence

⏷6. Finding Case-Sensitive Duplicates with Excel Formula

⏷7. Finding Duplicates from Two or Three Columns in Excel

⏵7.1. Finding Duplicates From Two Columns

⏵7.2. Finding Duplicates From Three or More Columns

⏷8. Finding Duplicate Values Across Two Sheets in Excel

⏷9. Finding Duplicates Between Two Excel Workbooks

⏷10. Applying VBA Macro to Find Duplicates in Excel

⏷11. Applying Excel Formula to Find & Return Duplicate Values

⏵11.1. Combining IF and COUNTIF Functions to Get Duplicate Values

⏵11.2. Return Duplicate Values Only Once

⏵11.3. Joining IFERROR and VLOOKUP Functions to Return Duplicates from Two Sheets

⏷How to Select, Copy, Move, Remove or Hide Duplicates in Excel after Finding Them?

⏷Tips to Find Duplicates in Excel

## 1. Using Conditional Formatting to Find & Highlight Duplicates in Excel

Microsoft Excel’s **Conditional Formatting** is a widely used tool to find and highlight duplicates in Excel. Considering the below dataset, we will show you 5 applications of the Conditional Formatting tool to find duplicate values.

- Use of
**Duplicate Values**command - Application of the
**COUNTIF**function - Finding triplicates
- Marking duplicates compared with another worksheet
- Use of
**COUNTIFS**to get duplicate rows

### 1.1. Highlighting Duplicates in Excel with Duplicate Values Command

You can find and highlight duplicates using Excel’s built-in **Duplicate Values** command. It is the easiest approach to get duplicate data altogether.

- Select data range
**B6:B19**and click as follows:**Home**=>**Conditional Formatting**=>**Highlight Cells Rules**=>**Duplicate Values**.

- Thus, the
**Duplicate Values**dialog box will show up. - Now, select
**Duplicate**=>**Green Fill with Dark Green**=>**OK**. - Therefore, all the duplicate cells will be highlighted.

### 1.2. Getting Duplicate Values with COUNTIF Function

Unlike the previous method, we can also use an Excel **COUNTIF** formula with** Conditional Formatting** to highlight duplicate values. You can find duplicate values by selecting the **New Rule** command and therefore using the **COUNTIF **function.

- Select data range
**B6:B19**and click as follows:**Home**=>**Conditional Formatting**=>**New Rule**.

- Thus
**Edit Formatting Rule**dialog box appears. - Insert the following formula in the
**Format values where this formula is true**field.

`=COUNTIF($B$6:$B$19,$B6)>1`

- Next, select fill color from the
**Format**button =>**OK**.

- Therefore, we’ll obtain all the duplicate values as shown in the picture below.

### 1.3. Finding & Highlighting Triplicate Cells (3 Occurrences)

Similarly, we can get triplicates by using the **Conditional Formatting** tool with an Excel formula. Triplicate means 3 instances of a particular value in a dataset. To find triplicate we will use the **COUNTIF **function.

- Simply, use the following
**COUNTIF**formula in the**Edit Formatting Rule**dialog box.

`=COUNTIF($B$6:$B$19,$B6)=3`

- As a result,
**Usman Khaja**gets highlighted who appears 3 times in the Employee Name list.

Here, the name **Morris King **appears twice but it was not highlighted since the formula was customized to find a minimum of three instances of the same value.

### 1.4. Highlighting Duplicate Values from Two Different Worksheets

We have two separate worksheets containing employee names. We will compare current employee names with **Dataset 2** (shown on the left) and highlight duplicate names on the worksheet shown on the right portion of the following image.

- Following previous methods, apply the
**COUNTIF**formula in the**Edit Formatting Rule**dialog box.

`=COUNTIF('Dataset 2'!$B$4:$B$15,$B6)>0`

- All the matched names will be highlighted as shown below.

### 1.5. Applying COUNTIFS Function to Find & Highlight Duplicate Rows

In this section, we will find and highlight duplicate rows in Excel. We will use the **COUNTIFS **function to find duplicate rows since the **COUNTIF **function allows only one criterion. We are going to match two or multiple values with the **COUNTIFS **function.

- Apply the
**COUNTIFS**function as follows in the**Edit Formatting Rule**dialog box.

`=COUNTIFS($B$6:$B$19,$B6,$C$6:$C$19,$C6,$D$6:$D$19,$D6,$E$6:$E$19,$E6)>1`

- Thus, you will get all the duplicate rows.

- If you look carefully,
**Usman Khaja**also appears in the**C16**cell but it is not highlighted as Employee ID, Joining Year and Salary don’t match.

## 2. Using Excel Formula to Find Duplicate Values and Return Conditional Outputs

In this section, we will discuss the use of Excel functions to find duplicates in Excel and return conditional texts like TRUE, FALSE, Duplicate, or keep the output cell blank. To figure out duplicate values we will use:

- Only the
**COUNTIF**function - Combination of
**IF**and**COUNTIF**functions

### 2.1. Applying COUNTIF Function to Find Duplicate Values and Return TRUE or FALSE

The **COUNTIF **function determines the number of existence in the range. Moreover, with a logical formula, it returns a **TRUE-FALSE** statement. The **TRUE **depicts duplicate whereas **FALSE **indicates unique.

- By applying the following
**COUNTIF**formula in the**C6**cell, we obtain**TRUE**.

`=COUNTIF($B:$B,B6)>1`

- Further, drag down the
**Fill Handle**tool to copy the formula into adjacent cells.

### 2.2. Combining IF and COUNTIF Functions and Return the Text `'Duplicate'`

The **IF **function is a logical function. The **IF **function writes Duplicate whenever it finds **TRUE**. On the other hand, the **TRUE **statement is obtained from the **COUNTIF **function.

- You will get the
**Duplicate**in the**C6**by inserting the following**IF**and**COUNTIF**functions together.

`=IF(COUNTIF($B$6:$B$19,$B6)>1,"Duplicate","")`

- Later, using the
**Fill Handle**tool, you will be able to fill the rest.

## 3. Returning the Number of Occurrences & Finding Duplicates in Excel

In this segment, we will discuss how to return the number of occurrences and find duplicates in Excel. There are 5 useful approaches to count the number of occurrences while finding duplicates.

- Use of the
**COUNTIF**function - Application of the
**SUM**function - Combination of
**IF**and**SUM**functions - Counting instances of rows with the
**COUNTIFS**function - Use of
**SUMPRODUCT**functions for counting row instances.

### 3.1. Finding Number of Duplicate Instances with COUNTIF Function

You can count the number of occurrences and duplicates with The **COUNTIF **function. The number of occurrences is 1 means unique. On the contrary, if it is more than 1, then the values are Duplicate.

- By Inserting the
**COUNTIF**formula as follows, we obtain the number of occurrences in the**C6**cell.

`=COUNTIF($B$6:$B$19,$B6)`

### 3.2. Using SUM Function to Count Duplicate Occurrences

The use of the **SUM **function is an alternative to the previous method to count the number of duplicate instances.

- Enter the following formula in the
**C6**cell and obtain the outcome.

`=SUM(--($B$6:$B$19 = $B6))`

### 3.3. Joining IF and SUM Functions to Count Duplicates

The combination of **IF **and **SUM **functions can be a useful addition in terms of finding duplicate instances.

- Apply the following formula in the
**C6**As a result, you will get the number of occurrences.

`=SUM(IF($B$6:$B$19=$B6,1,0))`

### 3.4. Counting Number of Duplicate Rows with COUNTIFS Function

To count the number of instances of duplicate rows, the application of the **COUNTIFS **function can be a fruitful approach. The **COUNTIFS **function allows you to consider multiple criteria.

- We obtain duplicate rows’ instances by using the formula below.

`=COUNTIFS($B$6:$B$19,$B6,$C$6:$C$19,$C6,$D$6:$D$19,$D6,$E$6:$E$19,$E6)`

**Usman Khaja**of cell**C16**is ignored since employee if, joining year, and salary are different.

### 3.5. Using SUMPRODUCT Function to Find Number of Duplicate Rows

You can also find the number of occurrences for duplicate rows using the **SUMPRODUCT **function. This method is an alternative to the previous one.

- Enter the following formula in the
**C6**cell and get the outcome.

`=SUMPRODUCT(($B$6:$B$19=$B6)*1,($C$6:$C$19=$C6)*1,($D$6:$D$19=$D6)*1)`

## 4. Using Excel Functions to Find Duplicate Rows From Two or Multiple Columns

In this section, we will show you how to find duplicate rows from two or multiple columns in Excel. To do so we will use:

- Combination of
**IF**and**COUNTIFS**functions - Application of
**SUMPRODUCT**function

### 4.1. Combining IF and COUNTIFS Function to Find Duplicate Rows

The combination of **COUNTIFS **and **IF **functions can be a way to find duplicate rows in Excel. The **COUNTIFS **function counts the instances of rows. Once the **IF **function finds duplicate rows for more than 1 instance, it will return the text ‘Duplicate’, otherwise ‘Unique’.

- Now copy the following formula in the
**F6**cell and it will return**Duplicate**for the 1st instance.

`=IF(COUNTIFS($B$6:$B$19,$B6,$C$6:$C$19,$C6,$D$6:$D$19,$D6,$E$6:$E$19,$E6)>1,"Duplicate","Unique ")`

- Now use the
**Fill Handle**tool to copy the formula in the adjacent cells and get all outputs as shown in the image below.

### 4.2. Joining IF & SUMPRODUCT Functions to Find Duplicate Rows

Like the previous method, you can also use **IF **and **SUMPRODUCT **functions together. The **SUMPRODUCT **returns the sum of products of the corresponding range or array. If it returns any value other than 1, the **IF **function will show the text ‘Duplicate’ otherwise ‘Unique’.

- Input the following formula in the
**F6**cell.

`=IF(SUMPRODUCT(($B$6:$B$19=$B6)*1,($C$6:$C$19=$C6)*1,($D$6:$D$19=$D6)*1,($E$6:$E$19=$E6)*1)>1,"Duplicate","Unique")`

- Next, autofil the rest of column F using the
**Fill Handle**tool.

## 5. Finding Duplicates in a Column Excluding 1st Occurrence

The **IF-COUNTIF** formula is not only applicable for finding duplicates including 1st instance but also excluding the 1st instance. The formula will count the 1st instances as unique.

- Insert the following formula in the
**C6**After that, copy the formula in the adjacent cells with the**Fill Handle**tool.

`=IF(COUNTIF($B$6:$B6, $B6)>1, "Duplicate", "")`

- Look carefully, there are 3 instances of
**Usman Khaja**in**B9**,**B16**&**B19**The formula will return ‘Duplicate’ only for the 2nd and 3rd instances and the 1st one will be excluded.

## 6. Finding Case-Sensitive Duplicates with Excel Formula

Now we will learn how to find case-sensitive duplicates in Excel. If you look closely, there is an existence of ‘usman khaja’ in the dataset. In the previous methods, it was counted duplicate, but now we will consider case sensitivity. The **EXACT **function is responsible for finding case-sensitive duplicates. Then **SUM **function sums up all the instances and the **IF** function will return ‘Duplicate’ when more than 1 instance is figured out.

- Use the following formula in the
**C6**Next, fill the rest of the adjacent cells using the**Fill Handle**tool.

`=IF(SUM((--EXACT($B$6:$B$19,B6)))<=1,"","Duplicate")`

- Thus,
**B9**=**usman khaja**is ignored due to case sensitivity.

## 7. Finding Duplicates from Two or Three Columns in Excel

In this section, you will learn how to find duplicates from two or three columns/lists in Excel. We are considering the below dataset to find duplicates from two or multiple columns.

### 7.1. Finding Duplicates From Two Columns

To find duplicates from the two columns, we will show you two approaches. They are:

- Use of
**VLOOKUP**function - Combination of
**UNIQUE**,**FILTER**, and**COUNTIF**functions

#### i. Using VLOOKUP Function

By applying the Excel **VLOOKUP **function, you can simply figure out the duplicate values. First, we will look up the values of Employee List-2 from Employee List-1 with the **VLOOUP **function. Then if it is unable to find values, it will deliver a **#N/A** error. So, we’ll replace the **#N/A** error with a dash(-) by applying the **IFERROR **function.

- Now input the following
**VLOOKUP**formula in the**E6**Then drag down the**Fill Handle**tool to obtain output automatically.

`=IFERROR(VLOOKUP(C6,$B$6:$B$19,1,FALSE),"-")`

#### ii. Combining UNIQUE, FILTER and COUNTIF Functions

To obtain the outcome in an array format, you can use the combination of **UNIQUE**, **FILTER**, and **COUNTIF **functions. The **FILTER **function first finds the duplicates including multiple instances and later the **UNIQUE **function shows duplicate values only once.

*Note:**The*

**FILTER**function is only available on Excel 2021 and Microsoft 365. In the earlier versions, it is not supported.- Now write down the following formula in the
**E6**cell and get the outcome in an**array**

`=UNIQUE(FILTER(B6:B19,COUNTIF(C6:C17,B6:B19)>0))`

### 7.2. Finding Duplicates From Three or More Columns

By using the combination of **FILTER **and **COUNTIF **functions, you can find duplicates from three or more columns in Excel. First, we will filter the duplicates from Employee List-1 and Employee List-2. Then the obtained duplicates will be matched to Employee List-3.

- So, insert the following formula in the
**F6**cell and return the output with an**array**format.

`=FILTER(FILTER(B6:B19,COUNTIF(C6:C17,B6:B19)>0),COUNTIF(D6:D14,FILTER(B6:B19,COUNTIF(C6:C17,B6:B19)>0))>0)`

## 8. Finding Duplicate Values Across Two Sheets in Excel

Now we will illustrate how to find duplicates comparing two worksheets in Excel. We have two separate worksheets. We will match the Employee names from the worksheet named **Dataset 2** and return duplicate names on another sheet shown on the right portion of the image below.

In this case, we will use the combination of **ISNUMBER **and **MATCH **functions to determine the duplicates. The **MATCH **function returns 1 when it finds duplicate values. Then the **ISNUMBER **returns **TRUE**. Otherwise, **MATCH **and **ISNUMBER **respectively return **#N/A** error and **FALSE**.

- Now, input the formula as follows in the
**C6**cell and return the output with a**TRUE-FALSE**statement.

`=ISNUMBER(MATCH($B6,'Dataset 2'!B4:B15,0))`

## 9. Finding Duplicates Between Two Excel Workbooks

Now we will discuss how to find duplicates between two workbooks in Excel. We have two separate workbooks named ** 'Find Duplicates'** (shown on the left) and

**(shown on the right). We will match the current Employee names with the new workbook named Source Data to find duplicate names.**

`'Source Data'`

Now, we will combine **IF **and **COUNTIF **functions to determine the duplicates. The **COUNTIF **function returns 1 when it finds duplicate values. Then the **IF **function returns **TRUE**. Otherwise, **COUNTIF **and **IF **return **0** and **FALSE **respectively.

- Enter the
**IF-COUNTIF**formula as follows and obtain the output with a**TRUE-FALSE**statement.

`=IF(COUNTIF('[Source Data.xlsx]Dataset3'!$B$4:$B$15,$B6),TRUE,FALSE)`

* Note:*1. You must open two workbooks at a time. Otherwise, it will show a

**#VALUE**error.

2. Also, you must fix the file directory first while applying the formula.

## 10. Applying VBA Macro to Find Duplicates in Excel

In this section, we will show you how to find duplicates from a column using VBA Macro in Excel. Excel’s** VBA Macro** tool is essential when you need to find duplicates from extensive datasets, multiple worksheets, and multiple workbooks automatically. Though the process is a little bit complex, however, we will show you how to apply VBA Macro to find duplicates in Excel.

- Write the following
**VBA code**in the Module and**Save**it.

```
Sub find_duplicates()
'Developed by MD_Tanvir_Rahman, ExcelDemy
Dim rng As Range
Dim Output_rng As Range
Dim i As Integer
Dim j As Integer
Dim outputRow1 As Integer
Dim foundMatch As Boolean
Dim alreadyFound As Boolean
Set rng = Application.InputBox("Select Your Input Range:", Type:=8)
Set Output_rng = Application.InputBox("Select Your Output Range:", Type:=8)
outputRow1 = 1
For i = 1 To rng.Rows.Count
foundMatch = False
alreadyFound = False
For j = 1 To outputRow1 - 1
If Output_rng.Cells(j, 1).Value = rng.Cells(i, 1).Value Then
alreadyFound = True
Exit For
End If
Next j
If Not alreadyFound Then
For j = i + 1 To rng.Rows.Count
If rng.Cells(i, 1).Value = rng.Cells(j, 1).Value Then
foundMatch = True
Exit For
End If
Next j
If foundMatch Then
Output_rng.Cells(outputRow1, 1).Value = rng.Cells(i, 1).Value
outputRow1 = outputRow1 + 1
End If
End If
Next i
End Sub
```

- Now click as follows:
**Developer**=>**Macros**=>**find_duplicates**=>**Run**. - Select the input range and output range.
- Thus you will get the duplicate names.

## 11. Applying Excel Formula to Find & Return Duplicate Values

Now we will explain how to find and return duplicate values using Excel formulas. To do so, we’ll show you 3 approaches, they are:

- Combination of
**IF**and**COUNTIF**functions - Use of
**SORT**and**FILTER**functions - Application of
**VLOOKUP**and**COUNTIF**functions

### 11.1. Combining IF and COUNTIF Functions to Get Duplicate Values

Combining the **IF **and **COUNTIF **functions, we get duplicate values with a non-array format.

- Enter the
**IF-COUNTIF**formula in the**D6**cell and return the duplicate names if found.

`=IF(COUNTIF($B$6:$B$19,B6)>1,B6,"")`

- Autofill the rest of the cells in Column D to get all other outputs.

*Note:**This*

**IF-COUNTIF**formula will return the duplicate values including all occurrences. You can move to the next method to get the duplicate values as shown only once in the output column.### 11.2. Combining UNIQUE, FILTER and COUNTIF Functions to Return Duplicate Values Only Once

Combining **UNIQUE**, **FILTER**, and **COUNTIF **functions, we will obtain duplicate values with an array format. **COUNTIF **functions count the number of instances and **FILTER **functions figure out those duplicate multiple instances. Further, the **UNIQUE **function picks up the name only once.

- So, insert the
**UNIQUE-FILTER**and**COUNTIF**formula in the**D6**As a result, you will be able to return duplicates in an**array**format.

`=UNIQUE(FILTER(B6:B19,COUNTIF(B6:B19,B6:B19)>1))`

### 11.3. Joining IFERROR and VLOOKUP Functions to Return Duplicates from Two Sheets

Suppose, we have two separate worksheets. We will compare the Employee names in the worksheet named **Dataset 2** and return duplicate names. We’ll combine **VLOOKUP** and **IFERROR** functions here.

- So, insert the
**VLOOKUP**formula in the**D6**cell and drag down the**Fill Handle**As a result, you will be able to return duplicates based on another worksheet.

`=IFERROR(VLOOKUP(B6,'Dataset 2'!$B$4:$B$15, 1, FALSE),"-")`

*Note:*

*When***VLOOKUP**is unable to find values it returns**#N/A**error. So, we apply the**IFERROR**function to omit the error.*The***VLOOKUP**function returns only 1st and single value from a column.*When you apply***VLOOKUP**in a dataset containing multiple columns, it searches for values in the leftmost column of a range/table and returns the value of the same row of another column to the right.

## How to Select, Copy, Move, Remove or Hide Duplicates in Excel after Finding Them?

Throughout the article we’ve learned to find duplicates, the number of instances, and return them. Now we will show the process of selecting, copying, moving, removing, and hiding duplicate data after finding them in Excel.

**Filter Duplicates:**

- Initially, to filter out the duplicate values, select as follows:
**B5:F5**range =>**Home**=>**Editing**=>**Sort & Filter**=>**Filter**.

- Thus we get the
**Filter drop-down**in each heading. - Then select
**Filter Drop-down**=>**Duplicate**=>**OK**.

Therefore, all the duplicate rows will show up.

**Copy Duplicates:**

- Press the
**Ctrl + C**keys to copy the duplicate data.

**Move Duplicates:**

- First, create a new worksheet and press
**Ctrl + V**keys to move the duplicate data into a new worksheet.

**Hide Duplicates:**

- Select Duplicate
**Drop-down**=> Check**Unique**only =>**OK**.

**Delete Duplicates:**

- Select duplicate data =>
**Right-click**on Mouse =>**Delete Row**. - A
**Microsoft Excel**dialog box will appear and hit the**OK**button.

- As a result, we will obtain all the values excluding duplicates.

## Tips to Find Duplicates in Excel

There are some tips that may help you while finding duplicates in Excel are as follows:

**Consistent Formatting:**Consistent formatting and data types will ensure matched entries are matched due to minor differences.**Same Order Arrangement:**The same arrangement order in both worksheets makes it easier to find duplicates.**Remove Unnecessary Blanks:**Unnecessary rows, columns, and even cells may interfere while performing the comparison process. So, it is necessary to remove unnecessary blank cells to maintain accuracy.**Proper Uses of Formulas:**Excel formulas allow you to perform specialized functions, although it may seem challenging for beginners.**Routine Check:**Figuring out duplicates in smaller datasets is easier. However, it is laborious in terms of finding duplicates in extensive datasets. So, checking for duplicates regularly can be fruitful.**More About Excel:**To become familiar with Excel spreadsheets may be useful if you are a regular Excel user. Reading Excel content, watching video tutorials, and practicing different functions will allow you to find duplicate values and other tasks smoothly.

**Download Practice Workbook**

**Concluding Words**

In short, We explained how to find duplicates in Excel. First, we highlighted the duplicates in a column as well as duplicate rows with the Conditional Formatting tool. Then we found duplicates by applying the *COUNTIF* function and *IF-COUNTIF* formula. Next, we determined the number of instances using *COUNTIF*, *SUM*, and *SUMPRODUCT* functions. We also figured out duplicate rows from two or multiple columns with *IF-COUNTIFS* and *IF-SUMPRODUCT* formulas. We returned the duplicates by applying *VLOOKUP*, *IF-COUNTIF*, and *UNIQUE-FILTER-COUNTIF* formulas. Last of all, we applied the *VBA Macro* tool to find out duplicates.

Please leave your thoughts, suggestions, as well as, queries in the comment box below.

## Find Duplicates in Excel: Knowledge Hub

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