How to Use COUNTIFS Function in Excel (4 Suitable Examples)

Here is an overview of using the COUNTIFS function.

Introduction to the Excel COUNTIFS Function


  • Counts the number of cells in one or more given arrays that meet one or more specific criteria.



Arguments Explanation:

Argument Required or Optional Value
criteria_range1 Required The first array.
criteria1 Required Criteria applied to the first array.
criteria_range2 Optional The second array.
criteria2 Optional Criteria applied to the second array.

Return Value:

  • Returns the total number of values in the array that meet the criteria.


  • The function is available from Microsoft Excel 2010.
  • Only one criterion and one range of values where the criterion will be applied (criteria_range)  is compulsory. But you can use as many criteria and as many ranges as you wish.
  • The criteria can be a single value or an array of values. If the criteria include an array, the formula will turn into an Array Formula.
  • The criteria and the criteria_range must come in pairs. That means if you input criteria_range 3, you must input criteria3.
  • The lengths of all the criteria_ranges must be equal. Otherwise, Excel will raise #VALUE! Error.
  • While counting, Excel will count only those values that satisfy all the criteria.

COUNTIFS Function in Excel: 4 Examples

Suppose we have a sample dataset of students and their scores in two subjects.

Suitable Examples to Use COUNTIFS Function Excel

Example 1 – Using the COUNTIFS Function to Count Cells for a Single Criterion


  • We want to count how many students got at least an 80 in Physics.
  • Use the following formula in the result cell.
  • Hit Enter.

Using Excel COUNTIFS Function to Count Cells with Value for Single Criteria

  • You can see that there are 6 students who got at least 80 in Physics.

Example 2 – Inserting the COUNTIFS Function to Count Cells with Multiple Criteria


  • We will count how many students got at least 80 in both Physics and Chemistry.
  • Use the following formula in the result cell.
  • Press Enter.

Inserting Excel COUNTIFS Function to Count Cells with Multiple Criteria

  • Four students got at least 80 in both subjects.

Read More: How to Use COUNTIFS Function with 3 Criteria in Excel

Example 3 – Using the COUNTIFS Array Formula for Grades in Excel


  • Let’s count the number of students with each grade in Physics.
  • We put the criteria for each grade in a table to the right.
  • Select all the cells in the empty result column, enter this formula in the first cell, and then press Ctrl + Shift + Enter.

Using COUNTIFS Array Formula for Counting Grades in Excel

Formula Breakdown
  • If we break down the array formula COUNTIFS(C6:C21,G6:G11,C6:C21,H6:H11), we will find six single formulas.
  • COUNTIFS(C6:C21,G6,C6:C21,H6)
  • COUNTIFS(C6:C21,G7,C6:C21,H7)
  • COUNTIFS(C6:C21,G8,C6:C21,H8)
  • COUNTIFS(C6:C21,G9,C6:C21,H9)
  • COUNTIFS(C6:C21,G10,C6:C21,H10)
  • COUNTIFS(C6:C21,G11,C6:C21,H11)
  • COUNTIFS(C6:C21,G6,C6:C21,H6) returns the total number of cells in the range C6 to C21 that maintain the criteria G6 and H6.
  • We have a breakdown of Physics grades.

Example 4 – Applying the Excel COUNTIFS Function in a Range for Counting Ranks


  • We will get the rank of each student according to their marks in Chemistry.
  • Select a new column and enter this formula in the first cell of the column.
  • Press Ctrl + Shift + Enter.

Applying Excel COUNTIFS Function in Range for Counting Ranks

Formula Breakdown
  • If we break down the array formula COUNTIFS(D5:D20,”>=”&D5:D20), we will find 16 different formulas.
  • COUNTIFS(D6:D21,”>=”&D6)
  • COUNTIFS(D6:D21,”>=”&D7)
  • COUNTIFS(D6:D21,”>=”&D8)
  • COUNTIFS(D6:D21,”>=”&D20)
  • COUNTIFS(D6:D21,”>=”&D6) counts how many values in the array D6 to D21 have values greater than or equal to the value in D6. This is actually the rank of D6.
  • Here are the results.

Things to Remember

  • When the criterion denotes equal to some value or cell reference, just put the value or the cell reference in place of the criteria.
  • When the criterion denotes greater than or less than some value, enclose the criteria within an apostrophe (“ ”).
  • When the criterion denotes greater than or less than some cell reference, enclose only the greater than or the less than symbol within an apostrophe (“”) and then join the cell reference by an ampersand (&) symbol.
Common Errors with COUNTIFS Function
  • #VALUE shows when the lengths of all the arrays are not the same.

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Excel COUNTIFS Function: Knowledge Hub

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Rifat Hassan
Rifat Hassan

Rifat Hassan, BSc, Electrical and Electronic Engineering, Bangladesh University of Engineering and Technology, has worked with the ExcelDemy project for almost 2 years. Within these 2 years, he has written over 250 articles. He has also conducted a few Boot Camp sessions on effective coding, especially Visual Basic for Applications (VBA). Currently, he is working as a Software Developer to develop and deploy additional add-ins to enhance the customers with a more sophisticated experience with Microsoft Office Suits,... Read Full Bio

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