Excel **INDEX MATCH** with multiple criteria and multiple results means getting multiple outputs based on multiple conditions using Excel **INDEX** and **MATCH** functions.

In this Excel tutorial, you will learn how to get multiple results using the **INDEX-MATCH** formula with multiple criteria in Excel.

The **INDEX-MATCH** formula is very useful in finding any value based on any criteria in Excel. But sometimes you may need to extract multiple results based on multiple criteria in Excel. For example, you can find all the available Models for a given Brand name and Device type from the following dataset. Here, our criteria are Brand and Device. So, we used the **INDEX** and **MATCH** functions with some other functions to get multiple results based on these criteria.

We have shown several cases in the following sections. You can get multiple results based on multiple criteria from the same column, or based on multiple criteria from different columns. We have also shown how to use Excel’s **FILTER** and **COUNT** functions instead of **INDEX** and **MATCH** functions to get multiple outputs based on multiple conditions.

## 1. Get Multiple Results Using INDEX-MATCH Formula Based on 2 Criteria (From the Same Column)

In our first method, we will choose 2 criteria from the same column.

Consider the following dataset. We have an employee database that contains the Employee ID, Full Name, Department, Designation, and Annual Salary of a few employees.

We will choose 2 criteria from the **Department **column here. Let’s find the list of all the employees under the **Full Name **column, who are from the **Sales** and **Finance** Department.

Along with the **INDEX** and **MATCH** functions, we also require the **IFERROR**, **SMALL**, **IF**, **ISNUMBER**,** ROW**, and **ROWS** functions here. Apply the following steps to get the target list of employees who are from the **Sales** and **Finance** departments.

**Steps**:

- In
**Cell I10**, insert the following formula.

`=IFERROR(INDEX($C$6:$C$20,SMALL(IF(ISNUMBER(MATCH($D$6:$D$20,$I$6:$I$7, 0)),MATCH(ROW($D$6:$D$20),ROW($D$6:$D$20)),""),ROWS($D$6:D6))),"")`

- After inserting the formula, press the
**Enter**key. You will get the first match value for the given conditions.

- Now, hover your mouse pointer over the bottom right corner of cell
**E6**. You will find the**Fill Handle**icon.

- Drag down the
**Fill Handle**icon to get all matched values for the given conditions.

- Now, if you change the department names, the matched Full Names will change as well.

*Note**: Here, we have*

*created a Drop-down list*

*for criteria and*

*applied Conditional Formatting to add borders*

*in non-blank cells. You can choose any criteria from the drop-down list.*

## 2. Get Multiple Results Using INDEX-MATCH Formula Based on 2 Criteria (From Different Columns)

Now, we will select 2 criteria from different columns to get multiple results.

Consider the following dataset. We have a database that contains the Brand name, Device type, Model number, Manufacturing Location, and Price of a few computers.

We want the list of Models for the Brand **Codemy** and Device type **Notebook**. Here, our criteria are from different columns which are “Brand” and “Device”.

Apply the steps below to find the target results.

**Steps**:

- Insert the following formula in
**Cell I10**.

`=IFERROR(INDEX($D$6:$D$20, SMALL(IF(ISNUMBER(MATCH($B$6:$B$20, $I$6, 0)*MATCH($C$6:$C$20,$I$7,0)), MATCH(ROW($B$6:$B$20), ROW($B$6:$B$20)), ""), ROWS($D$6:D6))),"")`

This formula is similar to the formula used in the previous section. The only difference is, within the **ISNUMBER** function, we have used two **MATCH** functions (for our two criteria) instead of one.

- Then, press the
**Enter**key. You will get the first matched value.

- After that, drag down the
**Fill Handle**icon to get all the results.

## 3. Get Multiple Results Using INDEX-MATCH Formula Based on 3 Criteria

In this method, we will combine the concepts of the previous two methods to get multiple results using the **INDEX-MATCH** formula based on 3 criteria that are from the same or different columns.

Let’s find the models of Gamind or Codemy brand and Notebook device type.

Apply the following steps.

**Steps**:

- Insert the following formula in
**I12**.

`=IFERROR(INDEX($D$6:$D$20, SMALL(IF(ISNUMBER(MATCH($B$6:$B$20, $I$6:$I$7, 0)*MATCH($C$6:$C$20,$I$9,0)), MATCH(ROW($B$6:$B$20), ROW($B$6:$B$20)), ""), ROWS($D$6:D6))),"")`

- Then, press the
**Enter**key.

- Finally, copy the formula down to get the full list of Model numbers.

## 4. Using FILTER and COUTNIF Functions (An Alternative to INDEX-MATCH)

The **INDEX-MATCH** formulas used in the previous methods were very complex. You can use the combination of **FILTER** and **COUNTIF** functions as a simple alternative to that formula.

*Note**: The*

**FILTER**function is available only in Office 365.Here, we will solve the problems described in previous sections using the **FILTER** and **COUNTIF** Functions.

In the **dataset of method 1**, multiple criteria are from the same column. In such cases, you can apply the following formula and press the **Enter** key to get the results.

`=FILTER(C6:C20,COUNTIF(I6:I7,D6:D20))`

And, in the **dataset of method 2**, the multiple criteria are from different columns. In such instances, you can skip the **COUNTIF** function and apply the following formula.

`=FILTER(D6:D20,(B6:B20=I6)*(C6:C20=I7))`

**Download Practice Workbook**

This concludes our tutorial on how to find multiple results using the **INDEX-MATCH** formula with multiple criteria in Excel. We chose multiple criteria from the same column and from different columns. This tutorial also showed the **FILTER** function as a simple alternative to using the **INDEX-MATCH** formula to get multiple results with multiple criteria in Excel. We hope that this article was helpful to you. Let us know your feedback in the comment section.

**<< Go Back to Multiple Criteria | INDEX MATCH | Formula List | Learn Excel**

Hi,

In the array formula =INDEX($A$2:$A$14,SMALL(IF(ISNUMBER(MATCH($D$2:$D$14,$G$3,0)),MATCH(ROW($D$2:$D$14),ROW($D$2:$D$14)),””),ROWS($F$1:F1)))

What should I do if I need to add one more criteria, for example Country and Sex. Please help.

I have a condition where I need to match two (sometimes three) criterias and get multiple matching results.

Thanks in advance.

Hi Deepak!

The following formula can match two criteria and return multiple matches:

`=INDEX($E$2:$E$14, SMALL(IF(COUNTIF($G$2, $C$2:$C$14)*COUNTIF($H$2, $D$2:$D$14), ROW($A$2:$E$14)-`

`MIN(ROW($A$2:$E$14))+1), ROW(A1)), COLUMN(A1))`

Here,

`$E$2:$E$14`

= Column to return matches`$G$2 and $H$2`

= Criteria 1 and 2`$C$2:$C$14`

and`$D$2:$D$14`

= The columns of main data respective to criteria 1 and 2In a similar way, you can add any number of criteria.

Thank you for being with us.

Hi,

Can you show me the formula if you change the criteria to dates?

Hello

KYLE,Obviously, you can do that for dates also. See the image below.

Here, we retrieved the

Priceof a product withcriteria. One is the2Product Name, another criterion is thedate. The formula we used in cellI5is the following.`=INDEX($E$5:$E$16,MATCH(1,(($B$5:$B$16=G5)*($D$5:$D$16>=H5)*($C$5:$C$16<=H5)),0))`

You can go through the article

How to Use INDEX MATCH with Multiple Criteria for Date Rangeon our website for an explanation of this formula and other methods to do the same task.Anyway, I hope that helps. You may follow our website,

ExcelDemy, a one-stop Excel solution provider, to explore more. Happy Excelling.Regards,

Shahriar Abrar Rafid

Excel & VBA Content Developer

ExcelDemy

Sir, kindly explain the last part of this formula – =INDEX($B$4:$F$17,MATCH($I$5,($B$4:$B$17),0),ROW()-6)

I mean the ROW ()-6

Thanks in advance.

Hello

OLAWANDE,I get your question. It’s a pleasure to us that our readers read our content well and ask us questions if they don’t get it. Also, they give us positive feedback. Thanks,

OLAWANDE.Now, getting back to your query. You wanted to know the purpose of

ROW()-6in this formula. To understand it, you have to have a clear concept of theINDEX functionand its arguments. Syntax of theINDEX functionin array form is like the following.`=INDEX(array, row_num,[column_num])`

If you match this structure with the formula, you can easily perceive that

ROW()-6is theargument of thecolumn_numINDEX function.Now, look at the worksheet. At first, we want to get the

Ageof this person. The output range is inRow 8. So, for cellI8, theROW functionwill return us8. After that, subtracting6from this, we get2. Then, look at the array which isB4:F17. In this array, which column contains the Ages?? Obviously, thesecondcolumn. That’s howROW()-6gives us the column number to match in the array.Similarly, to find the

Sexin cellI9, we used the same formula. Here,ROW()-6returns us3. And the3rdcolumn of the array contains theSexof the people.I think you understood now, how this part of the formula works. Thanks again for your beautiful comment. You may visit our website,

ExcelDemy, a one-stop Excel solution provider, to explore more.Regards,

Shahriar Abrar RafidExcel & VBA Content Developer

Team ExcelDemy

Howdy.

Is it possible to use wildcards with the second formula?

=INDEX($B$5:$B$17, SMALL(IF(COUNTIF($F$6, $C$5:$C$17)*COUNTIF($G$6, $D$5:$D$17), ROW($B$5:$D$17)-MIN(ROW($B$5:$D$17))+1), ROW(A1)), COLUMN(A1))

Hi

ALLISON,If you want to use wildcards with the second formula, you need to modify the dataset a little bit. Let’s say, we have short form of country name in the “

Country” column. Our aim is to find the name of the person aged “38” and whose country is “India“. You can use the following formula:=INDEX($B$5:$B$17, SMALL(IF(COUNTIF($F$6, $C$5:$C$17)*COUNTIF($G$6,$D$5:$D$17&”*”),ROW($B$5:$D$17)-MIN(ROW($B$5:$D$17))+1), ROW(A1)), COLUMN(A1))We have used the wildcards character ampersand (*) in the second COUNTIF portion:

COUNTIF($G$6,$D$5:$D$17&”*”)As we want to find multiple output so it will result from an array. So, the

$D$5:$D$17acts as criteria as we can use wildcards character in criteria. This formula will match the short form mentioned in the country column and match it with criteria and extract the Name.Hope you find this helpful.

Regards

Rafiul HasanTeam ExcelDemy

Good Day, Would one be able to display the results horizontally (across a row) as opposed to vertically (down the column)

Hi John,

Thanks for your comment. Follow the below procedures for your purpose:

1. Get Multiple Results Using INDEX-MATCH Formula Based on 2 Criteria from the Same ColumnInsert the following formula for the same case given in the article but to get values horizontally. After inserting formula in cell C27, drag the fill handle icon till it gives blank results.

=IFERROR(INDEX($C$6:$C$20, SMALL(IF(ISNUMBER(MATCH($D$6:$D$20, $C$23:$C$24, 0)), MATCH(ROW($D$6:$D$20), ROW($D$6:$D$20)), “”), COLUMNS($E$10:E10))),””)2. Get Multiple Results Using INDEX-MATCH Formula Based on 2 Criteria from Different ColumnsSimilary for getting multiple results based on 2 criteria from different columns for same case given in the article but in horizontal direction, insert the following formula in cell C27 and drag the fill handle icon till it gives blank results.

=IFERROR(INDEX($D$6:$D$20, SMALL(IF(ISNUMBER(MATCH($B$6:$B$20, $C$23, 0)*MATCH($C$6:$C$20,$C$24,0)), MATCH(ROW($B$6:$B$20), ROW($B$6:$B$20)), “”), COLUMNS($E$10:E10))),””)You can download the modified workbook from this

linkfor your purpose. Hope, your problem will be solved. If not, share with us in the reply or you can share your workbook in ExcelDemy Forum.Best Regards,

ExcelDemy Team