INDEX MATCH Multiple Criteria with Wildcard in Excel (A Complete Guide)

While working with large Microsoft Excel, now and then, we have to search for specific information in our large Excel worksheet. But, it’s tiresome to search for it manually. A formula collaborating the INDEX and MATCH functions can do the amazing work of searching data very easily. It can also perform advanced lookups. Today, in this article, I’ll show you the simple and effective ways to Use the INDEX MATCH Formula multiple criteria with a wildcard in Excel.


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2 Easy Steps to Apply INDEX MATCH Multiple Criteria with Wildcard in Excel

Let’s assume a scenario where we have an Excel file that contains information about several sales representatives of Armani Group. We will use the INDEX and MATCH functions multiple criteria with wildcard. To do that, we will also use the Data Validation command. Here’s an overview of the dataset for our today’s task.

excel index match multiple criteria wildcard


Step 1: Create a Drop Down List to Apply INDEX MATCH Multiple Criteria with Wildcard

First of all, we will create a drop-down list by using the Data Validation command to use the INDEX MATCH Functions multiple criteria with a wildcard. This is an easy and time-saving way. Let’s follow the instructions below to learn!

  • First, select cell E5.

Create a Drop Down List to Apply INDEX MATCH Multiple Criteria with Wildcard

  • After that, from your Data tab, go to,

Data → Data Tools → Data Validation → Data Validation

  • As a result, a dialog box named Data Validation will appear in front of you. From the Data Validation dialog box, firstly, select Settings Secondly, select List from the Allow drop-down list. Thirdly, type John, David, Oscar in the Source typing box. Hence, press OK button.

Create a Drop Down List to Apply INDEX MATCH Multiple Criteria with Wildcard

  • After clicking on the OK button, you will be able to create a drop-down list by using the Data Validation command which has been given in the below screenshot.

Create a Drop Down List to Apply INDEX MATCH Multiple Criteria with Wildcard

Read More: Excel Match Wildcard in Lookup Array (with 3 Formulas)


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Step 2: Combine INDEX and MATCH Functions Having Multiple Criteria with Wildcard in Excel

After creating a drop-down list, we will apply the combination of the INDEX function and the MATCH function to solve multiple criteria with wildcard. We can easily do that by using these two functions. Let’s follow the instructions below to learn!

  • First of all, select cell E7.

Combine INDEX and MATCH Functions Having Multiple Criteria with Wildcard in Excel

  • Further, write down the INDEX MATCH formula in the Formula bar. The formula in the Formula bar is,
=INDEX(D5:D14,MATCH($E$5&"*",B5:B14,0))

Formula Breakdown:

MATCH($E$5&”*”,B5:B14,0)

$E$5&”*” is our lookup value where the asterisk is a wildcard character that represents any number of characters starting with John. B5:B14 is the reference cells. 0 is used for the exact match. The formula returns 2 first.

INDEX(D5:D14,MATCH($E$5&”*”,B5:B14,0))

Lastly, the INDEX function returns $72,568.00 which is in the 2nd row in the range D5:D14.

  • Hence, simply press ENTER on your keyboard and you will get the Revenue earned by the sales representatives name’s starting with John. The return of the functions is $72,568.00.

Combine INDEX and MATCH Functions Having Multiple Criteria with Wildcard in Excel

  • After that, autoFill the functions to get the Revenue earned by those sales representatives whose name stars with John which has been given in the below screenshot.

  • Now, we will change the name from the drop-down list to check the INDEX MATCH functions multiple criteria with wildcard. We will check the Revenue earned by those sales representatives whose name stars with David which has been given in the below screenshot.

Combine INDEX and MATCH Functions Having Multiple Criteria with Wildcard in Excel

Read More: How to Find And Replace Values Using Wildcards in Excel


Things to Remember

➜While a value can not found in the referenced cell, #N/A error happens in Excel.


Conclusion

I hope all of the suitable methods mentioned above to use the INDEX and MATCH functions multiple criteria with wildcard will now provoke you to apply them in your Excel spreadsheets with more productivity. You are most welcome to feel free to comment if you have any questions or queries.


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Md. Abdur Rahim Rasel

Md. Abdur Rahim Rasel

Hi! I'm Md. Abdur Rahim Rasel. Welcome to my Profile. Currently, I am working and doing research on Microsoft Excel and here I will be posting articles related to this. I have completed my graduation in Naval Architecture and Marine Engineering(NAME) from Bangladesh University of Engineering and Technology(BUET). I have a passion for learning new things with my knowledge through perseverance and hard work.

1 Comment
  1. Very clear explanation, but how do I autofill the functions to get the revenue off the others who’s name starts with John or David or whatever? What if there are more people who’s name starts the same? What is the formula in cel E8 for instance.

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