What Are Data Labels in Excel (Uses & Modifications)

Adding data labels to data points of a chart will make it easier to identify a data series in the chart. Data labels are connected to worksheet values by default, and when these values are modified, they adjust automatically. In this article, you will what are data labels in Excel and how to add or remove data labels, and several format settings of data labels in a chart.


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What Are Data Labels in Excel?

An easier way to understand a chart is through the use of data labels that list details about a series of data or an individual data point. In the following pie chart, for instance, it will be hard to figure out that coffee accounted for 30% of total sales without labels. It is possible to add labels to one series, the entire chart, or a single data point depending on what you’d like to highlight.

What Are Data Labels in Excel?


How to Add Data Labels to an Excel Chart and Customize Them

i) Add Data Labels

Follow the steps below to add data labels to an Excel chart.

Steps:

  • Please click on the data series or chart you wish to view. If you wish to label a single data point, click it again.

Adding Data Labels to a Chart

  • Select Data Labels from the Add Chart Element menu (+)  in the top right corner.

Adding Data Labels to a Chart

  • By clicking the arrow, you can change the position.

Adding Data Labels to a Chart

  • Select Data Callout if you wish to display your data labels inside a text box.

Adding Data Labels to a Chart

  • Data labels can be moved inside or outside of data points to make them easier to read. You can shift a data label by dragging it to the desired location.

Adding Data Labels to a Chart

  • Click the data labels and then press Delete if you think they make your chart too cluttered.

Note: To make the text inside the box easier to read, click and drag them until the desired size is achieved.

Read More: How to Move Data Labels In Excel Chart (2 Easy Methods)


ii) Format Data Labels

Customize How Data Labels Look:

In order to modify the appearance of the data labels, just follow the steps below.

Steps:

  • Simply right-click on the data series/data label you want to see more data and next click on Format Data Labels.

Changing the Look of the Data Labels

  • Then click on the Label Options, and choose the options under Label Contains.

Changing the Look of the Data Labels

Read More: How to Format Data Labels in Excel (with Easy Steps)


Using Cell Values as Data Labels:

To do so, just follow the steps below.

Steps:

  • For more data, right-click the series or label you would like to display, and then click on the Format Data Labels.

Using Cell Values as Data Labels

  • Then, go to the Label Options > Label Contains > Values From Cells.

Using Cell Values as Data Labels

  • Select the cell values you wish to display as data labels from the Data Label Range window appear. As soon as you do that, the Data Label Range window will display the selected range. Once you’ve done that, click OK.

Using Cell Values as Data Labels

Your chart will now show cell values as data labels.

Read More: How to Edit Data Labels in Excel (6 Easy Ways)


Changing Data Label Text:

In order to modify the text typed in the data labels, follow the steps below.

Steps:

  • Make sure only the data label with the displayed text is selected by clicking it twice.

Changing the Data Label Text

  • Replace the existing text with the new one by selecting it and typing it.

Changing the Data Label Text

  • To exit the data label, click outside of it.

Changing the Data Label Text

Note: You can use a textbox to add a comment or a single data label to your chart.


Removing Data Labels from an Excel Chart:

To erase data labels from an Excel chart, please follow the steps below.

Steps:

  • Simply click on the chart that you would like to remove the data labels from. It shows the Chart Tools, including the Design and also Format tabs.

Removing Data Labels from a Chart

Now, Perform any of the techniques below to remove data labels from a chart.

  • Click on the Add Chart Element under Chart Layouts, select Data Labels, and next choose None.

Removing Data Labels from a Chart

  • By clicking the data label once, you can select all data labels, or you can click the label twice to select only one of the data labels you wish to delete, and finally, you can press the DELETE button.

Removing Data Labels from a Chart

  • You can delete data labels by right-clicking them and clicking Delete.

Removing Data Labels from a Chart

Here is the result for every action above.

  • You can also hide the data labels by deselecting the Data Labels box under the Chart Elements.

Removing Data Labels from a Chart

Read More: How to Remove Zero Data Labels in Excel Graph (3 Easy Ways)


Conclusion

In this tutorial, I have discussed what are data labels in Excel and how to add or remove data labels, and several format settings of data labels in a chart. I hope you found this article helpful. You can visit our website ExcelDemy to learn more Excel-related content. Please, drop comments, suggestions, or queries if you have any in the comment section below.


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