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How to Sum Colored Cells in Excel (4 Ways)

There’re no built-in Excel functions that sum up the colored cells in Excel by themselves. Yet multiple ways can manage to sum up the cells based on their cell colors. In this blog post, you will learn 4 distinct ways, to sum up, the colored cells in Excel with easy examples and proper illustrations.


Overview

In the below image you will find an overview of the whole article.

Overview of how to sum colored cells in Excel


Download the Practice Workbook

You are recommended to download the Excel file and practice along with it.


4 Ways to Do Sum Colored Cells in Excel

We will be using a Product Price List data table to demonstrate all the methods, to sum up, colored cells in Excel.

Sum Colored Cells in Excel dataset

So, without having any further discussion let’s get into all the methods one by one.


1. Use of SUMIF Function to Sum Colored Cells

Suppose, you want to sum up the total price of the products having “MTT” in their product ids. To mark those products, you have attributed them with blue color. Now, we will discuss a formula that will sum up the values of the cells indicated by blue color. To do so, we can use the SUMIF function. Now follow the steps below to see how to do it.

🔗 Steps:

❶ First of all, add an extra column to specify the cell colors in column “Price”.

❷ Then select cell C16 ▶ to store the formula result.

❸ After that type

=SUMIF(E5:E13,"Blue",D5:D13)
within the cell.

❹ Finally press the ENTER button.

Formula of SUMIF to sum colored cells

Read More: How to Sum Selected Cells in Excel (4 Easy Methods)


2. Use of AutoFilter and SUBTOTAL to Add Colored Cells

We can use the AutoFilter feature and the SUBTOTAL function too, to sum the colored cells in Excel. Here are the steps to follow:

🔗 Steps:

❶ First of all, select the whole data table.

❷ Then go to the Data ribbon.

❸ After that, click on the Filter command.

Selection of Filter option from Data tab

❹ Now click on the dropdown icon at the corner of the Price column header.

❺ Then from the dropdown menu select Filter by Color.

❻ Then click on the blue color rectangle.

Choosing of color from Filter by color feature

❼ Now select cell C16 ▶ to store the formula result.

Type

=SUBTOTAL(109,D5:D7)
within the cell.

❾ Finally finish the whole process by pressing the ENTER button.

Formula of SUMIF to sum colored cells

That’s it.

Read More: How to Sum Filtered Cells in Excel (5 Suitable Ways)


Similar Readings


3. Use of Excel GET.CELL Function to Sum Colored Cells

You can use the GET.CELL function along with the SUMIF function to sum up the colored cells in Excel. Now follows the steps below to see how to incorporate them together, to sum up, the colored cells.

🔗 Steps:

❶ First of all, go to FormulasDefined NamesName Manager.

Selection of Name Manager Feature from Formulas option

Then Name Manager dialog box will pop up. From that box:

❷ Click on New.

Addition of new reference to name manager

After that, the Edit Name dialog box will pop up on the screen. From there,

❸ Assign a name, for example, Code within the Name bar.

Type the following code within the Refers to the bar.

=GET.CELL(38,GET.CELL!$D5)

❺ After that hit the OK button.

Applying formula and naming it inside name manager

❻ Now you have to create a new column. For instance, the Code is as follows.

❼ Select cell E5 and type

=Code

Applying formula for choosen cell

  • Then, press the ENTER button.

Pressing Enter to get the output for the applied formula

❽ Now drag the Fill Handle icon to the end of the Code column.

Dragging the fill handle to apply the formula for all cells

❾ Now select cell C16 and enter the formula:

=SUMIF(E5:E13,33,D5:D13)

❿ Finally, terminate the process by pressing the ENTER button.

Formula of SUMIF to sum colored cells

So, here comes the result!

␥  Formula Breakdown

  • =GET.CELL(38,GET.CELL!$D5) ▶ 38 refers the sum operation; GET.CELL! refers to the sheet name; $D5 is the cell address of the first colored cell.
  • =Code ▶ it’s a synthesized code as we have created in step 7.
  • =SUMIF(E5:E13,33,D5:D13) ▶ sums up the values of the cells in the Price column having color code 33.

Read More: Sum to End of a Column in Excel (8 Handy Methods)


4. Excel VBA Macros: Another Tool to Add Colored Cells

You can also sum up the colored cells by using the VBA code. In this section, we will be creating a user-defined function using VBA, to sum up, the colored cells.

Now follow the steps below:

❶ First of all, press the ALT+F11 button to open the Excel VBA window.

❷ Now, go to the Insert ▶ Module.

❸ After the copy the following VBA code.

Function SumColoredCells(CC As Range, RR As Range)
Dim X As Long
Dim Y As Integer
Y = CC.Interior.ColorIndex
For Each i In RR
 If i.Interior.ColorIndex = Y Then
 X = WorksheetFunction.Sum(i, X)
 End If
Next i
SumColoredCells = X
End Function

❹ Now paste and save this code in the VBA editor.

❺ Now select cell D16 ▶ to store the sum result.

❻ Enter the code within the cell:

=SumColoredCells($D$5,D5:D13)

Formula of summing colored cells defined in VBA macro

This code will sum up all the cells indicated by yellow color.

❼ Finally, hit the ENTER button.

Output of summing colored cells

  • Then, drag the “Fill Handle” down to fill.

Final output of summed colored cells

␥  Formula Breakdown

📌 Syntax =SumColoredCells(colored_cell,range)

  • $D$5 ▶ this is a sample colored cell filled with yellow color.
  • D5:D13 ▶ cell range to perform the sum operation.

📓 Note:

  • Formula to sum up the Blue painted cells:
=SumColoredCells($D$8,D6:D14)

Where cell $D$8 is a sample Blue painted cell.

  • Formula to sum up the Orange painted cells:
=SumColoredCells($D$11,D7:D15)

Where cell $D$11 is a sample Orange painted cell.

Read More: Sum Cells in Excel: Continuous, Random, With Criteria, etc.


Things to Remember

📌 Be careful about the syntax of the functions.

📌 Insert the data ranges carefully into the formulas.


Conclusion

To wrap up, we have illustrated 4 different methods overall, to sum colored cells in Excel. Moreover, you can download the practice workbook attached along with this article and practice all the methods with that. And don’t hesitate to ask any questions in the comment section below. Surely we will try to respond to all the relevant queries asap.


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Mrinmoy

Mrinmoy

Hi! I'm Mrinmoy Roy. I'm an Excel and VBA content developer. I write blogs relating to Microsoft Excel on Exceldemy.com. I've completed my graduation in Electronics and Communication Engineering from Khulna University of Engineering & Technology. I've expertise in Excel functions, formulas, Pivot Table, Power Query, Visual Basic, etc. I write blogs to lessen people's hassles while working on Microsoft Excel.

4 Comments
  1. Hi,

    First of all thanks for the guide. The fourth part does the trick for me for 95%. What seems to be missing is that when I change the color of a cell, the SumColoredCells method doesn’t automatically recalculate, do you have a fix for this?

    Kr,

    • Hello Nicholas,
      There’s no easy way to make a User-Defined Function dynamic. However, you can use an event procedure using the Worksheet_SelectionChange event to recalculate each time you change cell color. This will recalculate the formula whenever you prompt an event in your worksheet.
      But I don’t recommend you to use this technique. Because it’ll slow down your workflow in Excel. Using the event procedure, the UDF will continue to calculate each time you click on your sheet.

      However, you can press CTRL + ALT + F9 to recalculate manually each time you change cell color. It’s the best solution to your problem so far.
      Regards!

  2. I tried this fourth method with success, but it is rounding decimals to the next whole number. How do I get the formula to keep to the second decimal place.

    • Hi Andrew,
      It happens because of the variable types. The two variables X & Y currently have the variable type “Long” and “Integer” respectively. To get a sum value up to 2 decimal places, make both variable types “Double”. This will reserve the decimal places.

      Here’s the modified code:

      Function SumColoredCells(CC As Range, RR As Range)
      Dim X As Double
      Dim Y As Double
      Y = CC.Interior.ColorIndex
      For Each i In RR
      If i.Interior.ColorIndex = Y Then
      X = WorksheetFunction.Sum(i, X)
      End If
      Next i
      SumColoredCells = X
      End Function

      I hope this will work. Regards!

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