This article illustrates how to sum cells by their font color in excel. If you have multiple cells with varied font colors, then you might need this. The following picture highlights the purpose of this article. Have a quick look through it to learn how to do that.
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2 Effective Ways to Sum by Font Color in Excel
1. Sum by Font Color with SUBTOTAL and Filter
Assume you have a dataset with varied colored fonts in a single column as follows. Then this method might be the best to sum them by their font color. Follow the steps below to apply this method.
- First, enter the following formula in cell C13. The 9 in the formula refers to the SUM function. It enables the SUBTOTAL function to return the sum of the preferred range.
- Now select anywhere in the dataset. Then press CTRL+SHIFT+L to apply Filter on the dataset. After that, you will see the filter buttons at the lower right corners of the header cells as shown in the picture below.
- Now, filter the dataset by a particular color using the filter button as shown below.
- Then, you will get the following result.
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2. Sum by Font Color with a User Defined Function (UDF) in Excel
The earlier method will not work if you have a dataset like the following one. You can use a User Defined Function (UDF) instead. Follow the steps below to do that.
- First, save the workbook as a macro-enabled workbook. Next, press ALT+F11 to open the VBA window. Then select Insert >> Module as shown in the picture below. This will create a new blank module.
- After that, copy the code given below.
Function SUMBYFONTCOLOR(ref_color As Range, sum_range As Range) Dim cell_color, sum_color As Long Dim Cell As Range Application.Volatile sum_color = 0 cell_color = ref_color.Font.ColorIndex For Each Cell In sum_range If cell_color = Cell.Font.ColorIndex Then sum_cell = WorksheetFunction.Sum(Cell, sum_cell) End If Next Cell SUMBYFONTCOLOR = sum_cell End Function
- Now, paste the copied code onto the module window as follows.
- After that, go tho your worksheet. Then write the desired color names in cells I5:I9. Next, change their font colors accordingly.
- Now, enter the following formula in cell J5. Then, use the Fill Handle icon to apply the formula to the cells below.
Finally, you will get the following result.👇
Now, if you change the font color of any cells within the range, the result won’t update. You need to double-click on a cell and then click away to force the recalculation. Alternatively, you can press CTRL+ALT+F9 to get the same result.
- Now, copy the following code if you don’t want to do either.
Private Sub Worksheet_SelectionChange(ByVal Target As Range) If Not Intersect(Target, Range("A:Z")) Is Nothing Then ActiveSheet.Calculate End If End Sub
- Then, go back to the VBA window. Next, double-click on the worksheet named UDF. This will open a blank window. After that, paste the copied code onto that window as shown in the following picture.
Now you can change the font colors and click away to update the results.
Explanation of the VBA Code
Function SUMBYFONTCOLOR(ref_color As Range, sum_range As Range)
This public function will take two arguments. The ref_color argument will take the font color from the reference cell. We will sum the cell values based on their font colors within the range referred to by the sum_range argument.
Dim cell_color, sum_color As Long
Dim Cell As Range
Declaring necessary variables.
This code line forces excel to recalculate whenever the user makes any changes.
sum_color = 0
Defining the initial value for the variable.
cell_color = ref_color.Font.ColorIndex
The cell_color variable stores the font color of the cell referred by the ref_color argument.
For Each Cell In sum_range
This For Loop will execute the next code lines through each cell within the range referred by the sum_range argument.
If cell_color = Cell.Font.ColorIndex Then
Only if the font color of a cell within the sum_range matches with the font color of the cell referred by the ref_color argument then the next code lines will execute.
sum_cell = WorksheetFunction.Sum(Cell, sum_cell)
This code line activates the SUM function to add the cell values with matching font colors.
SUMBYFONTCOLOR = sum_cell
This code line stores the sum so that the function can return this value.
Private Sub Worksheet_SelectionChange(ByVal Target As Range)
This private subject procedure works only if any changes occurs within the particular worksheet.
If Not Intersect(Target, Range(“A:Z”)) Is Nothing Then
This code line ensures that the next code line will execute only if the user makes any changes within the defined range (A:Z).
This forces a recalculation of all formulas within active the worksheet so that changes are updated.
Things to Remember
- Don’t forget to double-click a cell and click away to see the updated results if you change the font colors. Alternatively, you need to press CTRL+SHIFT+F9 for that.
- You must click away within the defined range (A:Z) to update the results after changing the font colors.
Now you know the 2 most effective ways to sum cells by their font color in excel. Please let us know if this article has helped you with your problem. You can also use the comment section below for further queries or suggestions. Do visit our ExcelDemy blog to learn more about excel. Stay with us and keep learning.