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How to Use SUMIF Function in Excel (7 Suitable Examples)

In terms of calculating the summation of some numbers sometimes we may need to apply conditions or criteria. MS Excel helps us with these kinds of problems by providing another powerful function named SUMIF. This article will share the complete idea of how the SUMIF function works in Excel autonomously and then with other Excel functions.

SUMIF Function in Excel (Quick View)

The following image is a quick view of the Excel SUMIF function.

Excel SUMIF Function


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Introduction to Excel SUMIF Function: Syntax & Arguments

Summary:

This function adds the cells specified by a given condition or criteria.

Syntax:

Excel SUMIF Function Syntax & Arguments

=SUMIF (range, criteria, [sum_range])

Arguments:

Argument Required/Optional Explanation
range Required The range of cells that we want to be evaluated by criteria.
criteria Required The criteria are in the form of an expression, a number a text, a function, or a cell reference, that defines which cells are to add.
sum range Optional The actual cells to add if we need to combine cells other than those defined in the range argument.

Versions:

Excel 2007 to onwards.

Note:

  • In criteria, wildcard characters can be included – a question mark (?) to match any single character, an asterisk (*) to match any sequence of characters. Like 6?”, “apple*”, “*~?”
    • Here question mark (?) will be used for matching any single character.
    • An asterisk (*) will be used to match any sequence of characters. Using this method, we can find out any text or string by matching any substring. Like “*Apples” we can find the words like Pineapples or any other words where the last portion is “Apples”.
  • sum_range should be the same size and shape as the range.
  • SUMIF function only supports a single condition.

7 Examples of Using SUMIF Function in Excel

Excel offers different ways to use the SUMIF function according to requirements. The syntax varies according to the use of this function. We just need to follow some simple steps in every method or example.

Example 1: Calculating Sum with Numeric Criteria Using SUMIF Function

Using the SUMIF function, we can calculate the sum with the numeric conditions. For showing the process let’s assume we have a dataset of some Foods with their name, category, date, and sales. Now we will count the total sales where every price was more than $1000 in the H7 cell.

Calculating Sum with Numeric Criteria Using SUMIF Function

  • Firstly, write the formula in the H7 cell like this.
=SUMIF(E5:E16,">1000")

Here, E5:E16 refers to the column of Sales.

Formula Explanation:

  • In this formula, E5:E16 is the range where the sum operation will be performed.
  • “>1000” is the criteria. So, if the sales value is more than $1000 then it will be counted otherwise it will be ignored.

Excel SUMIF Function

  • Secondly, press ENTER.
  • Eventually, we’ll get the output as $26,700

Read More: 51 Mostly Used Math and Trig Functions in Excel


Example 2: Finding Sum with Text Criteria Using SUMIF Function

Now let’s see how to calculate the sum using text criteria. Here our concern is to calculate sales from the dataset where the Category will be Fruits.

Finding Sum with Text Criteria Using SUMIF Function

  • So, firstly, write the formula in the H8 cell like this.
=SUMIF(C5:C16,"Fruits",E5:E16)

Formula Explanation:

  • Here C5:C16 is the range where we will check our criteria.
  • “Fruits” is the condition or criteria. We are checking if the Category is Fruits or not.
  • Lastly, E5:E16 is the sum range where we will perform the sum operation of the selected rows.

Excel SUMIF Function

  • Secondly, press ENTER, and consequently, the output will be $14,700.


Example 3: Use of SUMIF Function with Wildcard Characters for Partial Match

In the criteria argument, we can also utilize wildcard characters in the SUMIF function. Let’s assume we want to calculate the sum of the total sales of those foods named Apples. So, in the H8 cell, write the formula like this.

=SUMIF(B5:B16,"*Apples",E5:E16)

Formula Explanation:

  • “*Apples” will find out the data where the Food name will be Apples or the first or last part of the food name is apples.

SUM Function with Wildcard Characters

  • Similarly, press ENTER to get the output as $5,400.

Excel SUMIF Function Output with Wildcards

Read More: 44 Mathematical Functions in Excel (Download Free PDF)


Example 4: Calculating Sum with Date Criteria

The SUMIF function is also applicable for using date conditions. Let’s say that we want to get the sum of sales of those foods where the date is after 04/01/2021. As we want to calculate the sum in the H8 cell, similarly, to before, write the formula in the H8 cell like this.

=SUMIF(D5:D16,">"&DATE(2021,4,1),E5:E16)

Formula Explanation:

  • “>”&DATE(2021,4,1) this portion is our criteria. Firstly, “>” is used to find the greater dates. Then ampersand (&) is used to concatenate the formula and text. The DATE function is used to give date input.
  • The DATE function in Excel accepts three arguments: year, month, and day. If you want to know more about this function you can check this Link

Calculating Sum with Date Criteria

  • Again, press ENTER.
  • Eventually, the output is like this.

Excel SUMIF Function


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Example 5: Calculating Sum with OR Criteria in SUMIF Formula

OR logic means if any logic or condition is true from the given logic then it will return true. We can use this logic using the SUMIF function. Let’s assume we want to calculate the total sales where Category is Vegetables, or each sale is greater than $1000.

  • Write the formula in the H8 cell like this.
=SUMIF(C5:C16,"Vegetables",E5:E16)+SUMIF(E5:E16,">1000",E5:E16)

Formula Explanation:

  • SUMIF(C5:C16, “Vegetables”, E5:E16) this part will find the rows where Category is equal to Vegetables.
  • Plus sign (+) is used for the OR
  • SUMIF(E5:E16,”>1000″, E5:E16) this part will find the rows where Sales are greater than $1000.

Calculating Sum with OR Criteria

  • Similarly, press ENTER and get the output like this.


Example 6: Applying SUMIF with an Array Criteria

In the SUMIF function, we use the array argument as a condition. An array argument is nothing but an array of some elements in any function’s parameter. Like: {“A”, “B”, “C”} etc. Now here we will count the total sales where Category is Fruits and Dairy using the SUMIF function.

  • So, write the formula in the H8 cell.
=SUM(SUMIF(C5:C16,{"Fruits","Dairy"},E5:E16))

SUMIF with an Array Argument

  • Similarly, press ENTER and get the output like this.

Excel SUMIF Function


Example 7: Using SUMIF with Date Range (Month and Year) Criteria

We can use the SUMIF function where we need to calculate the sum within a range of Month and Year. In the following dataset, we have column headers as Project, Start Date, Finish Date, Rate Per Hour, Worked Hour, and Total Bill. Suppose, in the C13 cell we need to find out Total Bill.

SUMIF Date Range Month and Year

  • Firstly, write the formula in the C13 cell like this.
=SUMIF(D5:D10,"="&C12,G5:G10)

Excel SUMIF Function

  • Secondly, press ENTER
  • Eventually, get the output like this.


SUMIF Vs SUMIFS in Excel: Where’s the Difference?

The SUMIF and SUMIFS functions in Excel both add up the values of all the cells in a range that satisfy a given criterion, but they do so in somewhat different ways:

  • The SUMIF function adds up all the cells in a range that match particular criteria.
  • The SUMIFS function counts how many cells in a range satisfy a set of criteria.

Suppose, we need to find out Sales of Apples in Branch 1. Here, we have two criteria which are Apples and Branch 1. Eventually, in this case, we need to use the SUMIFS function.

SUMIF Vs SUMIFS

  • Firstly, write the formula in the I5 cell like this.
=SUMIFS(F5:F16,B5:B16,"Apples",D5:D16,"Branch 1")

Excel SUMIF Function

  • Press ENTER and get the output like this.

As we can see, we are successful in finding the total bills of the projects finished on December 21.
Importantly, here the SUMIF function finds the finish date Dec-21, and eventually, after that, adds the total bill according to that.


Things to Remember

The SUMIF function returns incorrect results (#VALUE! error) when you use it to match strings longer than 255 characters or to the string.


Conclusion

This is all about the SUMIF function and its different applications. Overall, in terms of working with time, we need this function for various purposes. Eventually, we have shown multiple methods with their respective examples but there can be many other iterations depending on numerous situations. If you have any other method of utilizing this function, then please feel free to share it with us. Also, we invite you to our blog ExcelDemy for more such discussions.


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Md. Abdullah Al Murad

Md. Abdullah Al Murad

Hello! Welcome to my Profile. Currently, I am working and researching Microsoft Excel, and here I will be posting articles related to this. My last educational degree is BSc, and my program was Computer Science and Engineering from American International University-Bangladesh. I am a Computer Science graduate with a great interest in research and development. Always try to gather knowledge from various sources and try to make innovative solutions.

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