In order to keep a record of our** Expenses** we often feel the necessity of having an **Expense Spreadsheet**. We can easily make an **Expense Spreadsheet **in **Excel** to keep track of our expenses. In this way, we can have a precise idea about our spending. In this article, we will see how to make an **Expense Spreadsheet** in **Excel**.

## Download Practice Workbook

You can download the** Excel workbook** from here.

## 2 Suitable Ways to Make an Expense Spreadsheet in Excel

We can make an **Expense Spreadsheet** in** Excel **in two suitable ways. One is **without Categorizing Expenses** and the another is **by categorizing Expenses**. We will see both ways to make an **Expense Spreadsheet **in **Excel** in this article.

### 1. Make an Expense Spreadsheet in Excel without Categorizing Expenses

This is the easiest way to make an **Expense Spreadsheet** in** Excel**. For this method, we donâ€™t need to categorize our expenses. All we need to do is to make a single spreadsheet in **Excel** and manually input every expense in the spreadsheet.

**Steps:**

- At first,
**open**a blank worksheet. - Then,
**Create a Table**and type the table headings in**row 4**like below.

- After that, type all the sources of Expenses in
**column B**, and to sum the expenses type**Total**at the end of**column B**like the picture below.

- Next, input all your
**expenses**in the table for different months for all the sources of your expenses like below.

- Now to calculate the total expenses of month
**January**, click the**C15**cell and type the following formula:

`=SUM(C5:C14)`

- After that, press Enter and it will calculate your total expense for the month of
**January**.

- Next, drag the
**Fill Handle**from cell**C15**to**N15**and it will calculate your total expenses for the rest of the months like the picture below.

- Subsequently, to calculate the total expense for a particular source of expense in a year, click the
**O5**cell and type the following formula:

`=SUM(C5:C14)`

- Then press
**Enter**and it will calculate your total expense for that particular source in that year.

- Next, drag the
**Fill Handle**from cell**O5**to**O14**and it will calculate your total expenses for the rest of the sources of expense like the picture below.

- Finally, to
**sum**your total expense in that particular year, click the**O15**cell and type the following formula:

`=IF(SUM(C15:N15)=SUM(O5:O14),SUM(O5:O14))`

- Then press
**Enter**and it will calculate your total expense for that particular year like the picture below.

**ðŸ”Ž How Does the Formula Work?**

- Here, if
**SUM(C15:N15)**is equal to**SUM(O5:O14)**, itâ€™ll give**SUM(O5:O14)Â**output.

**Read More: How to Track Income and Expenses in Excel (4 Suitable Examples)**

### 2. Categorize Expenses to Make an Expense Spreadsheet in Excel

If we want to keep track of our expenses in an** organized way**, we can make an **Expense Spreadsheet by categorizing** our expenses. In this way, we can easily keep an eye on our expenses in an organized manner.

**Steps: **

- At first, open a blank worksheet.
- Secondly, create a table mentioning the
**categories**and**subcategories**of your expenses like the picture below.

- After that,
**open**a**new worksheet**and create a table like the picture below to add your**categories**and**subcategories**of expenses.

- Now,
**select**the cells (**C6:C12)**. Then, go to the**Data**tab >>**Data Validation**tool >>**Data ValidationÂ**option.

- As a result, the
**Data Validation**window will appear. - Now, in the
**Settings**tab, choose the**List**option from the**Allow**dropdown list. - Subsequently, at the
**Source:**text box, refer to the (**B5:B15**) cells from the â€˜**Categories and Sub Categories**â€™ worksheet. - Following, click on the
**OK**.

- Now, after clicking on the cells of the
**category column**, you will be able to choose your categories of expenses like below.

- Furthermore, select the
**(D6:D12**) cell. Then, go to the**Data**tab >>**Data Validation**tool >>**Data ValidationÂ**option.

- As a result, the
**Data Validation**window will appear. - Now, at the
**Settings**tab, choose the**List**option from the**Allow**dropdown list. - Subsequently, at the
**Source: text box**, refer to the**(C5:C15)**cells from the**Categories and Sub Categories**worksheet. - Following, click on the
**OK**.

- Now, after clicking on the cells of the
**Sub Category column**, you will be able to choose your**Sub categories**of expenses like below.

- After that, you can
**input**all your**Expense**data according to**Categories**and**Sub Categories**for a particular month like below.

- Finally, to calculate the
**total expense**of a particular month click on the**cell E13**and type the following formula:

`=SUM(E6:E12)`

- Then press
**Enter**and it will calculate your**total Expense**for that particular month.

**Read More: Daily Income and Expense Sheet in Excel (Create with Detailed Steps)**

## Things to Remember

- If you want to make only
**one spreadsheet**and keep track of your expenses**without categorizing**them, then the**first method**will be the best option for you. - If you want to keep track of your expenses in an
**organized way**by**categorizing and sub-categorizing**them, then the**second method**will be the best option for you. In this way, you can also**make your Daily Expense Spreadsheet.**

## Conclusion

Hence, follow the above-described methods. Thus, you can easily learn how to make an **Expense Spreadsheet **in **Excel**. Hope this will be helpful. Follow the **ExcelDemy **website for more articles like this. Donâ€™t forget to drop your comments, suggestions, or queries in the comment section below.

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