How to Make a Row Header in Excel (4 Easy Ways)

Here, we have provided a sample dataset that we will use to make a header row in Excel. As you can see, it’s not particularly distinct from the data.

Sample Data


Method 1 – Customizing Formats to Make a Row Header in Excel

Steps

  • Select the columns from the row that you want to make a row header. We will select the cells B4:E4.

4 Handy Ways to Make a Row Header in Excel

  • Go to the Home tab in the ribbon.
  • Go to the Font group.
  • Click on the capital B, which stands for Bold Text.
  • The text in the selected cell will become bold.

4 Handy Ways to Make a Row Header in Excel

  • Keep the cells selected.
  • Select the Border tool in the Font group.

4 Handy Ways to Make a Row Header in Excel

  • From the drop-down list, select any border. Here, we have chosen the Bottom Double Borderoption.

4 Handy Ways to Make a Row Header in Excel

  • Click on the icon next to the Border. This is the Fill Color tool.

4 Handy Ways to Make a Row Header in Excel

  • From the drop-down list of the Fill Color tool, choose any of your preferred colors. In this instance, we chose a shade of blue.

4 Handy Ways to Make a Row Header in Excel

  • This is our vivid row header.

4 Handy Ways to Make a Row Header in Excel

Read More: How to Make First Row as Header in Excel


Method 2 – Freezing Row to Make a Row Header in Excel

Steps:

  • Select a row just after the desired row that you want to turn into a header row. In this case, we selected Row 5.

4 Handy Ways to Make a Row Header in Excel

  • Go to the View tab in the ribbon.
  • Select the Freeze Panes tool.
  • From the drop-down list, select the Freeze Panes command.

4 Handy Ways to Make a Row Header in Excel

  • As you scroll, the other rows will move up and down except for Row 4.

4 Handy Ways to Make a Row Header in Excel

Read More: How to Hide Row and Column Heading in Excel


Method 3 – Formatting Data as Excel Table to Make a Row Header

Steps:

  • Select the cells containing the entire data set. We selected the cells in B4:E10.

4 Handy Ways to Make a Row Header in Excel

  • Go to the Insert tab in the ribbon.
  • Click on the Table tab.
  • A Create Table dialogue box will appear.

4 Handy Ways to Make a Row Header in Excel

  • Check the checkbox that contains the text My table has headers.
  • Click OK.

4 Handy Ways to Make a Row Header in Excel

  • There is now a row header at the top of the table.

4 Handy Ways to Make a Row Header in Excel


Method 4 – Inserting Print Title to Make a Row Header in Excel

Here, we have a dataset that will exceed one page when we print it out. We will ensure each printed page has the same header row.

4 Handy Ways to Make a Row Header in Excel

Steps:

  • Go to the Page Layout tab.
  • Select the Print Title command.
  • The Page Setup dialogue box will appear.

Sample Data

  • Select the Sheet tab.
  • Go to Rows to repeat at the top command box.
  • Click on the upward arrow at the right-hand side.

Sample Data

  • Select the desired row that you want as a row header. In this instance, we will select row 4, marked as $4:$4 in the command box.
  • Click on the upward arrow to the right of the command box to confirm selection.

Sample Data

  • In the Page Setup dialogue box, the selected row will appear in Rows to repeat at the top command box.
  • Click on the Print Preview tab.

Sample Data

  • You will have a preview of the first page that will be printed.

Sample Data

  • If you slide down, you will see the second page. The page contains the same row header as the first page.

Sample Data

Note: While checking for print preview make sure to check the Page Break option. This will ensure that the data is printed properly on all the pages.

Read More: How to Create a Double Row Header in Excel


Download Practice Workbook

You may download the following Excel workbook for better understanding and practice yourself.


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Adnan Masruf
Adnan Masruf

Adnan Masruf, holding a BSc in Naval Architecture & Engineering from Bangladesh University of Engineering and Technology, plays a pivotal role as an Excel & VBA Content Developer at ExcelDemy. His deep passion for research and innovation seamlessly aligns with his dedication to Excel. In this capacity, Masruf not only skillfully addresses challenging issues but also exhibits enthusiasm and expertise in gracefully navigating intricate situations, underscoring his steadfast commitment to consistently delivering exceptional content. His interests... Read Full Bio

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