How to Calculate Absenteeism Percentage in Excel (2 Easy Ways)

In every educational institution and office, it’s a common task to calculate absenteeism percentages for students or employees. It helps to determine who is more absent and who is less absent. If you are searching for ways how to do it then you have come to the right place. We hope, this tutorial will show you two easy and useful methods to calculate absenteeism percentage in Excel.


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You can download the free Excel workbook from here and practice independently.


What Is Absenteeism Percentage?

The percentage of unintentional absence because of sickness or any other causes is called the absenteeism percentage, absence percentage, or absenteeism rate. It shows the ratio between absence days and working days. The basic absenteeism percentage formula is:

  • Absenteeism Percentage = (Total Absence Days / Total Working Days)*100%

2 Ways to Calculate Absenteeism Percentage in Excel

In this section, we’ll demonstrate the two easy methods with sharp steps and vivid illustrations.


1. Calculating Individual Person-Based Absenteeism Percentage

In our first method, we’ll show how to calculate the absenteeism percentage for every person. For that, we’ll use a dataset that contains some employees’ information on working days and absent days.

Calculating Individual Person-Based Absenteeism Percentage

Steps:

  • Insert the following absenteeism formula into Cell F5
=E5/C5
  • Then just hit the Enter button to get the absenteeism percentage of the first employee.

Formula to Calculate Individual Person-Based Absenteeism Percentage

  • Later, use the Fill Handle tool to copy the formula for the other employees.

Use Fill Handle Tool to Calculate Individual Person-Based Absenteeism Percentage

After a while, you will get all the absenteeism percentages for all the employees.


2. Calculating Overall Absenteeism Percentage in Excel

Now we’ll determine the overall monthly and yearly absenteeism percentage for all the employees of a company. It will help to set and maintain an acceptable absenteeism rate for the company.

For this method, we modified the dataset which is containing the working days and absent days of every month for the average number of employees.

Overall Absenteeism Percentage in Excel

Steps:

  • In Cell F5, type the following formula to get the average absenteeism rate for January-
=E5/D5
  • Next, press the Enter button for the output.

Insert Formula to Calculate Overall Absenteeism Percentage in Excel

  • To get the other average absenteeism rates for the other months, drag down the Fill Handle icon till the Cell F16.

Drag Down Fill Handle Icon to Get Overall Absenteeism Percentage in Excel

Here are all the average absenteeism rates for every month.

Now we’ll calculate the absenteeism rates for a year. For that, we’ll need the total working days and total absent days for the year using the SUM function.

  • Write the following formula in Cell D17 to get the total working days for the year-
=SUM(D5:D16)
  • Then hit the Enter button to get the sum.

  • Next, to get the total absent days for the year, insert the following formula in Cell E17
=SUM(E5:E16)
  • Then press the Enter button to get the sum.

  • Finally, to get the average absenteeism percentage for the year, type the following formula in Cell F18
=E17/D17
  • After that, hit the Enter button to finish.


Absenteeism Percentage Calculator in Excel

In our workbook, you will get an absenteeism Excel template that you can use as an absenteeism percentage calculator.

Absenteeism Percentage Calculator


Conclusion

That’s all for the article. I hope the procedures described above will be good enough to calculate the absenteeism percentage in Excel. Feel free to ask any question in the comment section and please give me feedback.

Md. Sourov Hossain Mithun

Md. Sourov Hossain Mithun

Hello! I am Md. Sourov Hossain Mithun. Welcome to my profile. Currently, I am working at Exceldemy as an Excel and VBA Content Developer. Excel is amazing software. Here I will post excel related useful articles. I am a graduate of Bangladesh University of Engineering and Technology. I love to learn new things and work with them. Thank you.

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