You will do all your works in a workbook file. You can add as many worksheets as you need in a workbook file. Each worksheet appears in its own window. By default, Excel workbooks use a .xlsx file extension.
Create a new workbook file on your working device. Give it a name whatever you like. Mine is named welcome.xlsx. You can create a new workbook in two ways.
Creating an Excel workbook from an existing excel file
Say you have an existing workbook file and it is open now. Then just go to ‘File’ and click ‘New’ and then click ‘Blank workbook’. The command is File ⇒ New ⇒ Blank workbook. Observe the image below.
Creating Excel workbook newly
You can create a new Workbook File by just clicking the right button of your mouse in a folder. Right-click will generate a shortcut menu. You will select then New, this will pop-up some options. From the options, you will click Microsoft Excel Worksheet. See the image below.
What spreadsheets contain
Every workbook contains one or more worksheets, typically called spreadsheets. You can add as many worksheets as you need to a workbook. Worksheets are made up of cells. Cells can contain numeric values, formulas, or texts.
A worksheet also has an invisible draw layer. This layer holds charts, images, and diagrams.
Accessing Excel worksheets
You can access each worksheet by clicking the tabs at the bottom of the workbook window.
Excel window elements
It is very important to be familiar with Excel’s window. If you are a new learner of Excel, it may take some time, but after some days you will feel, you are at home. Every Microsoft Product is user-friendly. A layman can use them. Excel is the same.
Active Cell Indicator of Excel Spreadsheets
The dark outline indicates that this cell is active now. If you input something through the keyboard, the input will be entered in the active cell.
Collapse the Ribbon(CTRL+F1) Option of Excel Spreadsheets
If you click this button, Ribbon will temporarily hide.
Showing the Ribbon Option of Excel Spreadsheets
To show the Ribbon again, you have to click Ribbon Display Options and select Show Tabs and Commands. See the images below.
Column Letters of Excel Spreadsheets
Letters range from A to XFD. So there is a total of 16,384 columns in a worksheet. See the following image to see the XFD column in the worksheet. If you want to find the XFD column, you have to click and hold your Mouse Wheel and move the mouse right until you reach the XFD column.
The keyboard shortcut to find the last column is: End ⇒Right Arrow(→)
File Button of Excel Spreadsheets
If you click File Button, you will see the backstage screen of Excel 2013. The backstage screen has many options. The options are Info, New, Open, Save, Save As, Print, Share, Export, Close, Account, and Options.
Formula Bar of Excel Spreadsheets
When you enter something(numeric value/ formula/ text) in an Active Cell, the data is shown in the Formula Bar. See the image below.
Help Button of Excel Spreadsheets
Click the Help button to display the Excel Help system window.
Horizontal Scrollbar of Excel Spreadsheets
With the Horizontal Scrollbar, you can scroll the worksheet horizontally. There are other options with this scrollbar. Right-click on the Horizontal bar, you will see the following options. See the image below.
- Left Edge: If you choose this option, the scrollbar will be on the left side of the scroll field.
- Right Edge: If you choose this option, the scrollbar will be on the right side of the scroll field.
- Page Left: If you choose this option, the worksheet will travel one full window left.
- Page Right: If you choose this option, the worksheet will travel one full window right.
- Scroll Left: If you choose this option, the worksheet will travel one column left.
- Scroll Right: If you choose this option, the worksheet will travel one column right.
Name Box of Excel Spreadsheets
The name box shows the address of the Active Cell. The letter part of the address comes from Column Letter and the Number part comes from Row Number. B3 means the active cell is now in the B column and 3rd Row.
New Sheet Button of Excel Spreadsheets
When you want to create a new Excel worksheet, click this button. A new sheet is placed after the last sheet tab. See the image below.
Page View Buttons of Excel Spreadsheets
You can change the display views of the worksheets by clicking these three options. Three options are Normal, Page Layout, and Page Break Preview.
Quick Access Toolbar of Excel Spreadsheets
This customizable toolbar holds commonly used commands. You can add more commands to this toolbar from File→Options→Quick Access Toolbar. Whatever tab(Home/Insert/Page Layout/Formulas/others) you are using, this toolbar is always visible.
Ribbon of Excel Spreadsheets
The ribbon contains the maximum number of commands. When you select Home from the Tab list, Ribbon for Home is showed. When you select Insert Tab from tab lists, Ribbon for Insert is showed. You select commands from Ribbon to work with. The following image shows the Ribbon for Review Tab.
Ribbon Display Options of Excel Spreadsheets
It’s a drop-down control. If you click on this control, you will get three options. The options are Auto-hide Ribbon, Show Tabs, Show Tabs, and Commands.
Row Numbers of Excel Spreadsheets
Numbers range from 1 to 10,48,576. If you click a row number, then you will select all the cells in that row.
If you want to find the 10,48,576th row, you have to click and hold your Mouse Wheel and move the mouse down until you reach the 10,48,576th row. It will take a huge time, so don’t try it. Use keyboard shortcut.
The keyboard shortcut to find the last row is: End →Down Arrow(↓)
Sheet Tabs of Excel Spreadsheets
By default sheet tabs are named as ‘sheet1’, ‘sheet2’, and so on. A workbook can have any number of sheets and each sheet has its name displayed in the sheet tab. If you right-click on a sheet tab, you will have so many options to apply on a sheet tab. See the image below.
Sheet Tab Scroll Buttons of Excel Spreadsheets
You will use these buttons to scroll the sheet tabs to display tabs that aren’t visible. You can also right-click to get a list of sheets. See the image below.
Status Bar of Excel Spreadsheets
The status bar displays various statuses including the status of the Num Lock, Caps Lock, and Scroll Lock keys on your keyboard.
If you select a range of cells in your worksheet, it will show the summary information about the cells you have selected.
Just right-click on the status bar and select which information you want to see in the status bar.
Tab List of Excel Spreadsheets
By default, we see HOME, INSERT, PAGE LAYOUT, FORMULAS, DATA, REVIEW, VIEW- these 7 tab names in the tab list. You can add more tabs, we shall discuss it later.
Click on these Tab Names and you will see, every tab has its own Ribbon. The tab is similar to Menu.
Title Bar of Excel Spreadsheets
Title Bar shows the name of the program( the program is excel) and the name of your workbook. It also holds the Quick Access toolbar (on the left) and some control buttons that you will use to modify the window (on the right).
Quick Access Toolbar can be shown below the Ribbon. Know more about Quick Access Toolbar.
Vertical scrollbar of Excel Spreadsheets
You will use this scrollbar to scroll your worksheet vertically. If you drag the scrollbar, you will see the row number and this row number is the first row of your worksheet.
Right-click on the vertical scrollbar. You will get some option commands. See the image below.
Top: If you choose this option, the scrollbar will be at the top of the scroll field.
Bottom: If you choose this option, the scrollbar will be at the bottom of the scroll field.
Page Up: If you choose this option, the worksheet will travel one full window up.
Page Down: If you choose this option, the worksheet will travel one full window bottom.
Scroll Up: If you choose this option, the worksheet will travel one column up.
Scroll Down: If you choose this option, the worksheet will travel one column down.
Read More: Monitor Cells with Excel Watch Window!
Click this button to close the active workbook window.
Click this button to increase the workbook window’s size to fill your entire computer screen. If the window is already maximized, clicking this button “unmaximizes” Excel’s window so that it no longer fills the entire screen.
Click this button to minimize the workbook window. The window displays as an icon in your Windows taskbar.
Use this to zoom your worksheet in and out.