How to Mail Merge from Excel to Powerpoint: 3 Methods

Method 1 – Prepare Your Excel File

  • Open an Excel file and insert your header row named  Name, Gender, Age, and City from the top left column of your Excel file.
  • Insert the values in each row according to the column headers.

Excel File to Mail Merge to PowerPoint


Insert your data range from the top left of the Excel file to avoid errors and unwanted data.

Method 2 – Mail Merge from Excel into Word Document

  • Open a Microsoft Word file.
  • Go to the Mailings tab >> Start Mail Merge tool >> Normal Word Document option.

Start Mail Merge from Excel to Word

  • Go to the Mailings tab again.
  • Click on the Select Recipients tool >> Use an Existing List option.

Use Existing Excel File to Mail Merge

  • The Select Data Source window will appear.
  • Choose the previously created Excel file named Mail Merge Excel to Powerpoint.xlsx.
  • Click on the Open button.

Select Data Source Window

  • The Select Table window will appear.
  • Click on the ‘Mail Merging Excel$’ option and click on the OK button.

Select Table Window

  • Go to the Mailings tab >> Insert Merge Field tool >> Name option.

insert the First Merge Field

  • Your Name header from the Excel file will be merged here.
  • Repeat this procedure again and again for every individual header (Gender, Age, City) from your Excel file.

Insert All Merge Fields to Mail Merge Excel to PowerPoint

  • Get the values in the proper format, select the Name header here >> go to the Home tab >> Styles tool >> Heading 1 option.

Style the First Merged Field

  • For other header formats, select the headers >> go to the Home tab >> Styles tool >> Heading 2 option.

Start All Merged Fields

  • Your styling is done now.
  • Go to the Mailings tab >> Preview Results group>> Check for Errors tool.

Access the Check for Errors Option

  • The errors will be checked and your file will be ready to finish and merge.
  • Go to the Mailings tab >> Finish & Merge option >> Edit Individual Documents… option.

Click on Finish & Merge Option to Mail Merge from Excel to PowerPoint

  • The Merge to New Document window will appear.
  • Choose the option All from the Merge Records options and click on the OK button.

Merge to New Document Window

  • The Excel data will be mail merged from Excel to Word. You can see the preview in your Word file.
  • Press Ctrl + S to save the file.

Merged Mail from Excel to Word

  • The Save As dialogue box will appear.
  • Write your desired file name in the File name: text box to save as and click the Save button.

Save As Dialogue Box

Your Word file will be mail merged from Excel to word and will be ready for insertion into Powerpoint.

Method 3 – Insert Outline into Powerpoint

  • Open your PowerPoint file.
  • Go to the Home tab >> New Slide tool >> Slides from Outline… option.

Access the Slides from Outline Option to Mail Merge from Excel to PowerPoint

  • The Insert Outline window will appear.
  • Select the Word file you saved before merging it from the Excel file.
  • Click on the Insert button.

Insert Outline Window

Get your PowerPoint mail merged from Excel. The result should look like this: the names will be in heading 1, and ages, genders, and cities will be in heading 2, just like you wanted.

Mail Merged Excel to PowerPoint

Download Practice Workbook

You can download our practice workbooks from here for free!

Excel File:

Word File:

PowerPoint File:

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Tanjim Reza
Tanjim Reza

Md. Tanjim Reza Tanim, a BUET graduate in Naval Architecture & Marine Engineering, contributed over one and a half years to the ExcelDemy project. As an Excel & VBA Content Developer, he authored 100+ articles and, as Team Leader, reviewed 150+ articles. Tanim, leading research, ensures top-notch content on MS Excel features, formulas, solutions, tips, and tricks. His expertise spans Microsoft Office Suites, Automating Finance Templates, VBA, Python, and Developing Excel Applications, showcasing a multifaceted commitment to the... Read Full Bio

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