Formatting Text Box in Excel: All Properties to Explore

Certainly, Excel is a popular and useful tool for arranging and analyzing data. Oftentimes, we may need to insert a Text Box to leave a helpful note for other users so they can easily understand the process. Keeping this in mind, this article demonstrates the process of formatting a Text Box in Excel. In addition, we’ll also learn to change the height and width of a Text Box and convert Text Boxes to cells in Excel.

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6 Properties for Formatting a Text Box in Excel

First of all, let’s consider the List of Best Selling Books dataset shown in the B4:E13 cells, which contains the “Book Name”, “Unit Price”, “Quantity”, and “Sales” columns respectively. Here, we want to leave a note within a Text Box so that other users can understand how the “Sales” value is calculated. Henceforth, let’s explore the process of inserting and formatting a Text Box in Excel.

Dataset for excel text box formatting

Here, we have used the Microsoft Excel 365 version; you may use any other version according to your convenience.

1. Changing Fill Color

First and foremost, let’s begin with the most basic and obvious formatting, namely changing the fill color of the Text Box.

📌 Steps:

  • In the first place, go to the Insert tab >> click the Text Box option.

Inserting and Changing Fill Color in Text Box

  • Next, left-click on the mouse and drag the cursor to insert a Text Box.

📃 Note: We can also insert a Text Box by pressing the ALT key, then N, followed by the X key on the keyboard.

Using mouse to insert a Text Box

  • Then, double-click to enter the Text Box >> type in text into the box.

Editing Text Box

  • Later, press the ESC key >> hit the CTRL + 1 keys to open the Format Shape window.

Formatting Excel Text Box

  • Following this, select Solid Fill >> choose a Color, here, we’ve chosen light green color.

Choosing Fill Color

Finally, the results should look like the image shown below.

excel text box formatting with Fill Color

Read More: How to Insert an Embedded Text Box in Excel (4 Easy Ways)

2. Adding Border

For one thing, we can add a border around the Text Box to make it more eye-catching. So, just follow the steps shown below.

📌 Steps:

  • To begin with, select the Text Box >> press CTRL + 1 to launch Format Shape.

Using Keyboard shortcut for Adding Border

  • Not long after, select the Solid Line option >> set the line Width to “1.5pt”.

Choosing Solid Line and Line Width

Lastly, the output should look like the picture shown below.

excel text box formatting with Border

3. Resizing and Wrap Text

Moreover, we can resize and enable the Wrap Text option to adjust the Text Box according to our requirements.

📌 Steps:

  • To start with, hover the cursor at the corner of the box until a resizing handle appears >> drag the handle to resize the Text Box.

Resizing and Wrap Text

  • In turn, check the Resize shape to fit text and the Wrap Text options respectively.

Selecting resize and wrap text option

Eventually, the final output appears in the screenshot shown below.

excel text box formatting with resizing and wrap text

  • In a similar fashion, checking the Allow text to overflow shape returns the output shown below.

text overflow from text box

Read More: How to Edit Text Box in Excel (2 Simple Ways)

4. Changing Alignment and Text Direction

Alternatively, we can also specify the text alignment and direction of the text within the Text Box.

📌 Steps:

  • Initially, jump to the Format Shape wizard >> select the Vertical Alignment, in this case, “Middle Centered” >> choose the Text direction, which is “Horizontal”.

Changing Alignment and Text Direction

  • Apart from this, choosing the “Stacked” Text direction yields the following output.

Applying Stacked text direction

5. Inserting Columns

Last but not least, we can also insert columns inside the Text Box in Excel to break up long pieces of text into easy-to-read sections.

📌 Steps:

  • At the very beginning, select the Text Box >> hit the CTRL + 1 keys to proceed to Format Shape.
  • From this point, click the Columns option >> enter the Column Number and Spacing, for instance, we’ve chosen “2” columns with a spacing of “0.1”.

excel text box formatting with Inserting Columns

6. Changing the Height and Width of a Text Box

Conversely, we can set the height and the width of a Text Box according to our choice. Now, allow us to demonstrate the process in the steps below.

📌 Steps:

  • First of all, navigate to the Format Shape pane >> click the Size drop-down >> enter the Height and Width of the box in inches, for example, here it is “1 inch by 3 inches”.

How to Change the Height and Width of a Text Box in Excel

How to Convert Text Box to Cell in Excel

Lastly, we can convert a Text Box to a cell by applying the VBA Code. Now, it’s simple and easy, so let’s see the procedure in action. On this occasion, let’s assume the Microsoft Office Versions dataset in the B4:E14 cells, which depicts a handful of Text Boxes containing the various versions of the popular Office application.

Dataset for How to Convert Text Box to Cell in Excel

📌 Steps:

  • First, navigate to the Developer tab >> click the Visual Basic button.

Go to Developer tab

Now, this opens the Visual Basic Editor in a new window.

  • Second, go to the Insert tab >> select Module.

Inserting Module

For your ease of reference, you can copy the code from here and paste it into the window as shown below.

Sub Convert_Text_Box_To_Cell()
    Dim rng As Range
    Dim row As Long
    Dim column As Long
    Dim text_box As TextBox
    Set rng = Application.InputBox("Choose a destination cell):", "Convert Text Box to Cell", _
                                    ActiveWindow.RangeSelection.AddressLocal, , , , , 8)
    row = rng.row
    column = rng.column
    For Each text_box In ActiveSheet.TextBoxes
        Cells(row, column).Value = text_box.Text
        row = row + 1
End Sub

VBA code for converting text box to cell

Code Breakdown:

Here, we’ll explain the VBA code used to convert Text Box into a cell which is divided into 2 parts.

  • In the first portion, the sub-routine is given a name, here it is Convert_Text_Box_To_Cell().
  • Next, define the variables rng, row, column, and text_box.
  • Then, assign Range, Long, and TextBox data types respectively.
  • In the second potion, use the Set statement to prompt an InputBox asking the user to enter the cell reference of the result.
  • Finally, use the For Loop to iterate through all the Text Boxes, extracting their texts and entering them into the specified cell.

VBA Code explanation

  • Third, close the VBA window >> click the Macros button.

This opens the Macros dialog box.

  • Following this, select the Convert_Text_Box_To_Cell macro >> hit the Run button.

Running macro

  • Afterward, enter a cell reference to return the results, in this case, we’ve chosen the B5 cell >> hit the OK button.

Choosing destination cell reference

Subsequently, the results should look like the figure given below.

Applying VBA to convert Text Box to cell

Read More: How to Get a Text Box Linked to Cell in Excel (4 Examples)

Practice Section

We have provided a Practice section on the right side of each sheet so you can practice yourself. Please make sure to do it by yourself.

Practice Section


In essence, this article describes the process of formatting Text Box in Excel. So, read the full article carefully and download the free workbook to practice. Now, we hope you find this article helpful and if you have any further queries or recommendations, please feel free to comment here. Lastly, visit ExcelDemy for many more articles like this.

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Eshrak Kader

Eshrak Kader

Hello! Welcome to my Profile. I completed my BSc. at Bangladesh University of Engineering & Technology from the Department of Naval Architecture & Marine Engineering. Currently, I am conducting research & posting articles related to Microsoft Excel. I am passionate about research & development and finding innovative solutions to problems.

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