How to Create a Timesheet in Excel (2 Useful Examples)

In workplaces, the timesheet is a trendy term. It is a method that is used to record employee time records in the office. Originally, this method was developed to calculate salary at the end of each month considering overtime hours and break or lunch hours. Microsoft Excel has made our work easier to create a timesheet. In this article, we will create a timesheet in excel with 2 useful examples.


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2 Useful Examples to Create a Timesheet in Excel

To describe the method of creating a timesheet, we will demonstrate here 2 useful examples for better understanding. Let’s follow the procedure below.

Example 1: Create a Timesheet in Excel for Individual Employee

In this example, we will make a timesheet of a single employee in a company. Also, we will calculate the payment at the end. Follow the steps carefully.

  • First, insert the company name, page title, and other information (see image below) in rows 2, 3, 6 and 7 respectively.

Create a Timesheet in Excel for Individual Employee

  • Then, create a table with the titles Day, Date, In Time, Out Time, Total Hours and Overtime Hours.
  • Afterward, insert information to the respective titled cells like this:

  • Following, go to the Home tab and select Fill Color under the Font group.

  • From here, customize your table with your preferred colors and the final output looks like this:

Create a Timesheet in Excel for Individual Employee

  • Now, insert this formula in cell F10.
=E10-D10

  • Then, press Enter.
  • Here, you will see the Total Hours of the job done on Monday.

  • Then, use the AutoFill tool to get the result for the whole week.

  • Next, insert this formula in cell G7 to calculate the Standard Work Hour using the TIME function.
=TIME(8,0,0)

Create a Timesheet in Excel for Individual Employee

  • Now, insert this formula in cell G10.
=IF(F10>G7,(F10-$G$7),0)

  • Following, drag the bottom corner of cell G10 up to cell G14 to calculate the Overtime Hours of each day.

How to Create a Timesheet in Excel

Here, we applied the IF function to determine a logical comparison between Total Hours and Standard Work Hour.

  • So far, we have successfully created a timesheet in excel for an individual employee.
  • Along with it, let us calculate the Final Payment based on work hours and hourly rate.
  • Initially, insert this formula in cell F17 to calculate the Work Hours of a week.
=SUM(F10:F14)*24

Create a Timesheet in Excel for Individual Employee

  • Similarly, count total Overtime Hours with this formula in cell G17.
=SUM(G10:G14)*24

Here, we used the SUM function to count the total hours in selected cells. Along with it, we multiplied it by 24 to get the result in 24-hour format.

  • Next, insert this formula in cell F19 to calculate Sub Total based on Rate/Hour.
=F17*F18

  • Similarly, count it for Overtime Hours with this formula.
=G17*G18

  • Lastly, apply this formula to find the Final Payment in cell F20.
=F19+G19

  • Finally, press Enter and you will get your final output.

Create a Timesheet in Excel for Individual Employee

Read More: How to Create an Employee Timesheet in Excel (with Easy Steps)


Example 2: Make an Excel Timesheet Template for All Employees

In this second one, we will create an excel timesheet for all employees in the department. We will also include the lunch hours this time. Let’s see how it works.

  • In the beginning, insert all the information in your worksheet as per the image below:

Make an Excel Timesheet Template for All Employees

  • Make sure to insert the Standard Work Hour as described in the 1st example.
  • Now, insert this formula in cell G10.
=(F10-E10)+(D10-C10)

  • Afterward, press Enter.
  • Here, you will see the first input of the Total Hours of Joseph.

  • Lastly, use the Fill Handle tool to get similar output for all the employees in cell range G11:G16.

Make an Excel Timesheet Template for All Employees

  • That’s it, we have our timesheet template in excel.

Read More: Excel Timesheet Formula with Lunch Break and Overtime


Things to Remember

  • Make sure, all the hours in your dataset are in Time format. Otherwise, it will show a false value. Also, keep it in 24-hour format to avoid decimal values.
  • To calculate the final work hours of a whole week or month, keep the cell in Number format.
  • If you are working in a 12-hour format, make sure to mention AM and PM. Because the Out Time is always greater than the In Time. So without the mention, it will show the wrong answer.

Conclusion

Finally, we are concluding this article. Hope it was a helpful one for you on how to create a timesheet in excel with 2 useful examples. Let us know your suggestions on this. Follow ExcelDemy for more excel blogs.


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Guria

Guria

Hello! Welcome to my blog. I have completed my Bachelor in Architecture from Ashanullah University of Science & Technology, Dhaka. I am a passionate, goal-oriented person with an immense thirst for knowledge and an attitude to grow continuously. Besides Architectural work, I find it very enthusiastic to work in Excel blogging. Exceldemy is a platform where I have got the opportunity to flourish my skill in Microsoft Excel and therefore, here I will be posting blogs related to it.

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