How to Repeat Rows in Excel Based on Cell Value (4 Easy Ways)

Working in Excel may require repeating rows a certain number of times. When you make product invoices or keep records, this happens. It is possible to repeat rows in Excel based on cell value through the use of many features. If you are looking for some special tricks to repeat rows based on cell value in Excel, you’ve come to the right place. There are four ways to repeat rows based on cell value in Excel. This article will discuss every step of these methods to repeat rows based on cell values in Excel. Let’s follow the complete guide to learn all of this.


Download Practice Workbook

Download this practice workbook to exercise while you are reading this article. It contains all the datasets in different spreadsheets for a clear understanding. Try yourself while you go through the step-by-step process.


4 Easy Methods to Repeat Rows Based on Cell Value in Excel

In the following section, we will use four effective and tricky methods to repeat rows based on cell values in Excel. Here, we use four effective methods: VBA code, using the VLOOKUP function, applying the IF function, and finally copying and pasting the cells. You should learn and apply these to improve your thinking capability and Excel knowledge. We use the Microsoft Office 365 version here, but you can utilize any other version according to your preference.


1. Embedding VBA Code

If you want to repeat rows in Excel based on cell value, you need to use the help of VBA. Microsoft Visual Basic for Applications (VBA) is Microsoft’s Event Driven Programming Language. To use this feature you first need to have the Developer tab showing on your ribbon. Click here to see how you can show the Developer tab on your ribbon. Once you have that, follow these detailed steps to repeat rows in Excel based on cell value.

📌 Steps:

  • VBA has its own separate window to work with. You have to insert the code in this window too. To open the VBA window, go to the Developers tab on your ribbon. Then select Visual Basic from the Code group.

Embedding VBA Code

  • VBA modules hold the code in the Visual Basic Editor. It has a .bcf file extension. We can create or edit one easily through the VBA editor window. To insert a module for the code, go to the Insert tab on the VBA editor. Then click on Module from the drop-down.

How to Repeat Rows in Excel Based on Cell Value

  • As a result, a new module will be created.
  • Now select, the module if it isn’t already selected. Then write down the following code in it.
Sub RepeatData()
'Repeat Rows
Dim use_range As Range
Dim input_range As Range, output_range As Range
xTitleId = "Repeat Rows in Excel"
Set input_range = Application.Selection
Set input_range = Application.InputBox("Range :", xTitleId, input_range.Address, Type:=8)
Set output_range = Application.InputBox("Output to (single cell):", xTitleId, Type:=8)
Set output_range = output_range.Range("A1")
For Each use_range In input_range.Rows
            y_value = use_range.Range("A1").Value
            w_num = use_range.Range("B1").Value
    output_range.Resize(w_num, 1).Value = y_value
            Set output_range = output_range.Offset(w_num, 0)
Next
End Sub
  • After that, you can close the VBA window.
  • Then go to the Developer tab again. This time, select Macros from the Code group. Now select the Macro name you have just entered. Our macro name was RepeatData. So we have selected that.
  • After that, click on Run.

  • A prompt box appears where you have to input the range ($B$5:$C$9). Click OK to continue.

How to Repeat Rows in Excel Based on Cell Value

  • Select a cell where you want to show your output ($E$5). Click OK to continue.

How to Repeat Rows in Excel Based on Cell Value

  • We have got repeated rows based on cell values in Excel.

How to Repeat Rows in Excel Based on Cell Value

Read More: How to Repeat Cell Values in Excel (6 Quick Methods)


2. Applying VLOOKUP function

Here we will demonstrate how to repeat rows in Excel based on cell values using the VLOOKUP function. Let us first introduce you to our Excel dataset so that you are able to understand what we are trying to accomplish with this article. The following dataset shows different person’s names and their repeat times.

Applying VLOOKUP function

Let’s walk through the following steps to repeat rows in Excel based on cell value.

📌 Steps:

  • First of all, create three new columns named Column 1, Column 2, and Repeat.
  • In the Repeat Time column, you mention the number of times you want the rows to be repeated.
  • In Column 1, we will add a formula for the VLOOKUP function to use.
  • In the B6 cell of Column 1, insert the following formula.

=B5+D5

  • Then, press Enter.

How to Repeat Rows in Excel Based on Cell Value

  • Next, repeat the same formula to the end of the cells.
  • Therefore, you will get Column 1 as shown below.

How to Repeat Rows in Excel Based on Cell Value

  • Then, make another column and name it Column 2.
  • Enter 1 in E5 of Column 2 and fill the number by using the fill handle feature to 13 which is the total number of times mentioned in Column 2.
  • Then, insert a new column named Repeat. In cell F5 of the Repeat, apply the VLOOKUP After inserting the values into the function, the final form is,

=VLOOKUP(E5,$B$5:$C$9,2)

  • Here lookup_value is E5, lookup_array is $B$5:$E$9 and col_Index_num is 2.
  • Then, press Enter.

How to Repeat Rows in Excel Based on Cell Value

  • Now apply the same formula to the rest of the cells. The Rows are repeated based on cell value as shown below.

How to Repeat Rows in Excel Based on Cell Value


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3. Using IF Function

Here we will demonstrate how to repeat rows in Excel based on cell values using the IF function. The following dataset shows different person’s names and their repeat times.

Let’s walk through the following steps to repeat rows in Excel based on cell value.

📌 Steps:

  • First of all, you have to use the following formula to repeat rows based on cell value.

=IF(D5<$D$8,$B$5,"")

  • Then, press Enter.

Using IF Function

  • Next, drag the Fill Handle icon to fill other cells with the formula.
  • Therefore, you will be able to repeat cell C5 three times in the Repeat column.

How to Repeat Rows in Excel Based on Cell Value

  • Next, you have to use the following formula.

=IF(D8< $D$10,$B$6,"")

  • Then, press Enter.

  • Next, drag the Fill Handle icon to fill other cells with the formula.
  • Therefore, you will be able to repeat cell C6 three times in the Repeat column.

How to Repeat Rows in Excel Based on Cell Value

  • Next, you have to use the following formula.

=IF(D10<$D$14,$B$7,"")

  • Then, press Enter.

How to Repeat Rows in Excel Based on Cell Value

  • Next, drag the Fill Handle icon to fill other cells with the formula.
  • Therefore, you will be able to repeat cell C7 three times in the Repeat column.

  • Next, you have to use the following formula.

=IF(D14<$D$16,$B$8,"")

  • Then, press Enter.

How to Repeat Rows in Excel Based on Cell Value

  • Next, drag the Fill Handle icon to fill other cells with the formula.
  • Therefore, you will be able to repeat cell C8 three times in the Repeat column.

How to Repeat Rows in Excel Based on Cell Value

  • Next, you have to use the following formula.

=IF(D16<=$D$17,$B$9,"")

  • Then, press Enter.

  • Next, drag the Fill Handle icon to fill other cells with the formula.
  • Therefore, you will be able to repeat cell C9 three times in the Repeat column.

How to Repeat Rows in Excel Based on Cell Value

🔎 How Does the Formula Work?

  • IF(D5<$D$8,$B$5,””)

This formula will check whether the value of cell D5 is within cell D8 or not. If the condition is met, the function will return the cell B5 value. Else it moves to the next cell and returns a blank cell. Therefore, you will be able to repeat cell B5 three times in the Repeat column.

  • IF(D8< $D$10,$B$6,””)

This formula will check whether the value of cell D8 is within cell D10 or not. If the condition is met, the function will return the cell B6 value. Else it moves to the next cell and returns a blank cell. Therefore, you will be able to repeat cell B6 three times in the Repeat column.

  • IF(D10<$D$14,$B$7,””)

This formula will check whether the value of cell D10 is within cell D14 or not. If the condition is met, the function will return the cell B7 value. Else it moves to the next cell and returns a blank cell. Therefore, you will be able to repeat cell B7 three times in the Repeat column using this formula.

  • IF(D14<$D$16,$B$8,””)

This formula will check whether the value of cell D14 is within cell D16 or not. If the condition is met, the function will return the cell B8 value. Else it moves to the next cell and returns a blank cell. Therefore, you will be able to repeat cell B8 three times in the Repeat column using this formula.

  • IF(D16<=$D$17,$B$9,””)

This formula will check whether the value of cell D16 is within cell D17 or not. If the condition is met, the function will return the cell B9 value. Else it moves to the next cell and returns a blank cell. Therefore, you will be able to repeat cell B9 three times in the Repeat column using this formula.

Read More: How to Repeat Formula for Each Row in Excel (7 Easy Ways)


4. Copying and Pasting Cells

Here we will demonstrate another tricky and quickest method to repeat rows in Excel based on cell values by copying and pasting. The following dataset shows different person’s names and their repeat times.

Let’s walk through the following steps to repeat rows in Excel based on cell value.

📌 Steps:

  • First of all, copy cell C5 and select the range of cells E5:E7, and press ‘Ctrl+V’.

Copying and Pasting Cells

  • Therefore, you will see that cell C5 has been repeated three times in the Repeat column.

How to Repeat Rows in Excel Based on Cell Value

  • Follow the above process for other cells.
  • As a consequence, we have got repeated rows based on cell values in Excel.

How to Repeat Rows in Excel Based on Cell Value

Read More: How to Repeat Cell Value X Times in Excel (6 Easy Methods)


Conclusion

That’s the end of today’s session. I strongly believe that from now you may be able to repeat rows based on cell values in Excel. If you have any queries or recommendations, please share them in the comments section below.

Don’t forget to check our website Exceldemy.com for various Excel-related problems and solutions. Keep learning new methods and keep growing!


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