How to Repeat Multiple Rows in Excel (4 Effective Ways)

This article illustrates how to repeat multiple rows in excel. If you are working with datasets, then typing the same data, again and again, is both tiresome and time-consuming. Fortunately, Excel allows us to repeat the same data very quickly. In this article, we will discuss how to repeat multiple rows in 4 different ways in excel. Follow along to be able to do that.


Download Practice Workbook

You can download the practice workbook from the download button below.


4 Methods to Repeat Multiple Rows in Excel

Here are the 4 ways you can repeat multiple rows in excel.

1. Repeat Multiple Rows Using Fill Handle Tool

You can use the Fill Handle tool to quickly repeat multiple rows in excel.

📌 Steps:

  • Assume you have the following dataset. You need to repeat rows 5 to 7.

  • Then, select the rows and drag the fill handle icon below. After that, you will get the desired results.

repeat multiple rows in excel


2. Copy Multiple Rows Using Formula

Alternatively, you can use a custom formula to do that.

📌 Steps:

  • First, apply the following formula in cell B8. Then, drag the fill handle icon to the right. Now the first row is being repeated once.
=IF(ISBLANK(INDIRECT("Formula!B"&ROW(B5))),INDIRECT("Formula!B"&(ROWS($B$5:B5)-(COUNTA(Formula!B:B)-2))),Formula!B5)

repeat multiple rows in excel

  • Next, drag the fill handle down to repeat the rows as many times as you want.

How Does the Formula Work?

➤ ROW(B5)
The ROW function returns the row number of a cell.
Output: {5}

➤ ROWS($B$5:B5)
The ROWS function returns the number of rows in a reference or array.
Output: 1
The output will change as you drag the formula down.

➤ COUNTA(Formula!B:B)
The COUNTA function counts the number of non-blank cells in a range.
Output: 6

➤ INDIRECT(“Formula!B”&ROW(B5))
The INDIRECT function returns the reference specified by a text string.
Output: {“Amelia Claire”}

➤ ISBLANK(INDIRECT(“Formula!B”&ROW(B5)))
The ISBLANK function checks whether a reference is to an empty cell and returns TRUE or FALSE.
Output: {FALSE}

➤ IF(ISBLANK(INDIRECT(“Formula!B”&ROW(B5))),INDIRECT(“Formula!B”&(ROWS($B$5:B5)-(COUNTA(Formula!B:B)-2))),Formula!B5)
The IF function checks whether a condition is met, and returns one value if TRUE and, another value if FALSE.
Output: {“Amelia Claire”}


3. Repeat Header Rows While Printing

Now we will discuss a different case of repeating multiple cells in excel.

Assume you have a larger dataset as follows that can’t be printed on a single page.

When you print the sheet, the first page will be printed as follows.

But the next pages will be printed without any header cells.

You can make excel repeat the multiple header rows at the top of every page while printing the sheet.

📌 Steps:

  • First, go to the Page Layout tab and click on Print Titles. You will find that in the Page Setup group.

  • Then make sure you are in the Sheet tab in the Page Setup dialog box. Next, click on the upward arrow in the Rows to repeat at top: field to select the header rows at the top of each page. Click OK after that.

repeat multiple rows in excel

  • Now, excel will repeat the selected multiple header rows at the top of each page while printing.


4. Repeat Multiple Rows Using VBA

Finally, we will discuss how to repeat multiple rows for a specific number of times with VBA in excel.

📌 Steps:

  • Consider the first example again. Here, first, you need to enter the numbers by which you want to repeat the rows in a new adjacent column as shown below.

  • Then press ALT+F11 to open the VBA window. Next select Insert >> Module. After that, a blank module will be created.

  • Now copy the following code.
Sub RepeatMultipleRows()
Dim rng, crng As Range
Dim fnum, rn As Integer
On Error Resume Next
SelectRange:
xTxt = ActiveWindow.RangeSelection.Address
Set rng = Application.InputBox("Select the repeating number", _
"ExcelDemy.com", xTxt, , , , , 8)
If rng Is Nothing Then Exit Sub
If rng.Columns.Count > 1 Then
MsgBox "Select single column only!"
GoTo SelectRange
End If
Application.ScreenUpdating = False
For fnum = rng.Count To 1 Step -1
Set crng = rng.Item(fnum)
rn = CInt(crng.Value)
With Rows(crng.Row)
.Copy
.Resize(rn).Insert
End With
Next
Application.ScreenUpdating = True
End Sub
  • Next, paste the copied code onto the blank module as below.

repeat multiple rows in excel

  • After that, press F5 to run the code.

  • Then, select the range containing the specific numbers and click OK.

  • Finally, you will see each row is being repeated the specified number of times below it.

repeat multiple rows in excel

🔎 VBA Code Explanation

Sub RepeatMultipleRows()
We will write the code inside this subject procedure.

Dim rng, crng As Range
Dim fnum, rn As Integer
Declaring necessary variables.

On Error Resume Next
Force VBA to ignore errors.

SelectRange:
xTxt = ActiveWindow.RangeSelection.Address
Set rng = Application.InputBox(“Select the repeating number”, _
“ExcelDemy.com”, xTxt, , , , , 8)
Takes user input.

If rng Is Nothing Then Exit Sub
If the user enters nothing then the subject ends.

If rng.Columns.Count > 1 Then
MsgBox “Select single column only!”
If the user selects more than one column, VBA shows a warning.

GoTo SelectRange
Then, VBA repeats the earlier process.

Application.ScreenUpdating = False
Forces VBA to run in the background to work faster.

For fnum = rng.Count To 1 Step -1
Set crng = rng.Item(fnum)
rn = CInt(crng.Value)
With Rows(crng.Row)
.Copy
.Resize(rn).Insert
End With
Next
Copies the rows the number of times specified by the rn variable.

Application.ScreenUpdating = True
Resets screen updating.


Things to Remember

  • You can copy the repeated rows and paste them as values if required. But, don’t forget to copy the formula before doing that.
  • Back up your data before running the VBA code.
  • You need to save the file as a macro-enabled workbook to avoid losing the code.

Conclusion

Now you know how to repeat multiple rows in excel in 4 different ways. Do you have any further queries or suggestions? Please let us know in the comment section below. You can also visit our ExcelDemy blog to explore more about excel. Stay with us and keep learning.

Md. Shamim Reza

Md. Shamim Reza

Hello there! This is Md. Shamim Reza. Working as an Excel & VBA Content Developer at ExcelDemy. We try to find simple & easy solutions to the problems that Excel users face every day. Our goal is to gather knowledge, find innovative solutions through them and make those solutions available for everybody. Stay with us & keep learning.

We will be happy to hear your thoughts

Leave a reply

ExcelDemy
Logo