Sometimes, you might need to do Bank Reconciliation to manage your financial condition. In Microsoft Excel, you can perform Bank Reconciliation in bulk and within seconds. This article demonstrates how to do bank reconciliation in Excel with easy steps.
What Is Bank Reconciliation?
Bank Reconciliation is a process to match your Cash Book closing balance with the Bank Statement closing balance for a definite period of time. In many cases, banks might miss out on data like outstanding cheque, deposits in transit, deposits in understating etc. in the Bank Statement. Also, you may miss data like bounced cheque, missing receipts, bank fees, interest received etc. in your Cash Book. Moreover, there may be some errors on either your part or the bank’s part. So, now we perform Bank Reconciliation to match the closing balances considering all these factors.
How to Do Bank Reconciliation in Excel: 5 Easy Steps
Let’s assume you have a Bank Statement and a Cash Book as shown below. Here, we can see that the closing balances don’t match. So, you want to do Bank Reconciliation. In Microsoft Excel, you can easily do Bank Reconciliation. Now, follow the steps mentioned below to do Bank Reconciliation in Excel.
Not to mention that we have used Microsoft Excel 365 version for this article, you can use any other version according to your convenience.
⭐ Step 01: Find out Mismatches in Bank Statement and Cash Book
In this step, we will use the MATCH function first to find out which of the Transaction ID matches in the Bank Statement and the Cash Book. Then, we will use the Sort & Filter feature to find out the mismatches in both Bank Statement and Cash Book.
- First, take the Transaction History from the Bank Statement and copy it to another blank sheet.
- Then, select cell H5 and insert the following formula.
=MATCH(C5,'Cash Book'!C13:C20,0)In this case, cells H5 and C5 are the first cell of the column Match and Transaction ID. Also, Cash Book is the worksheet name that contains the Cash Book.
- Next, drag the Fill Handle for the rest of the cells.
Right now, we will use Sort & Filter to find out the mismatches of the Bank Statement with the Cash Book.
- At this point, go to the Data tab.
- Then, click on Filter.
- Then, click on the arrow sign in the column heading Match.
- After that, only select #N/A.
- Consequently, click OK.
- Eventually, you will get the mismatches in the Bank Statement with the Cash Book.
- Right now, take the Transaction History from the Cash Book and copy it to another blank sheet.
- Then, select cell H5 and insert the following formula.
=MATCH(C5,'Bank Statement'!C15:C24,0)In this case, cells H5 and C5 are the first cells in the column Match and Transaction ID respectively. Also, Bank Statement is the worksheet name which contains the Cash Book.
- Next, drag the Fill Handle for the rest of the cells.
- Subsequently, Sort and filter the data as shown above to find out the mismatches in the Cash Book with the Bank Statement.
Read More: Automation of Bank Reconciliation with Excel Macros
⭐ Step 02: Make a Bank Reconciliation Template in Excel
In this step, we will make a Bank Reconciliation Template in Excel. You can make a template as shown in the below screenshot on your own or else you can download the practice workbook and get this template.
Read More: How to Perform Bank Reconciliation Using VLOOKUP in Excel
⭐ Step 03: Compute Adjusted Bank Statement Balance
Now, we will compute the adjusted Bank Statement balance.
- First, include the data like Deposit in Transit below Add.
- Next, insert the data like Outstanding Cheques below Deduct.
- Then, insert the following formula in cell E12.
=E5+E7-E10In this case, cells E5, E7, E10, and E12 indicate the Unadjusted Closing Balance, Deposit in Transit, Outstanding Cheque, and Adjusted Closing Balance respectively.
Read More: How to Do Reconciliation in Excel
⭐ Step 04: Calculate Adjusted Cash Book Balance
At this point, we will calculate the adjusted Cash Book balance.
- First, include the data like Missing Receipts and Interest Received below Add.
- Then, insert the data like Bank Fees and Bounced Cheques below Deduct.
- Then, insert the following formula in cell J12.
=J5+J7+J8-J10-J11In this case, cells J5, J7, J8, J10, J11, and J12 indicate the Unadjusted Closing Balance, Missing Receipts, Interest Received, Bank Fees, Bounced Cheques, and Adjusted Closing Balance respectively.
⭐ Step 05: Match the Adjusted Balances to Do Bank Reconciliation
Finally, in this step match the Adjusted Closing Balances to finish Bank Reconciliation. In the following screenshot, we can see both the balances for Bank Statement and Cash Book match.
Download Practice Workbook
You can download the practice workbook from the link below.
Conclusion
In this article, we have seen the 5 steps of how to do bank reconciliation in Excel. Last but not least, I hope you found what you were looking for from this article. If you have any queries, please drop a comment below.
Would you add up the reasons on why adding or deducting transactions on balancing the unadjusted balance, so that the reader may have further understanding thereon and avoid doing things mecanically? I know that your article is not an introduction on what is a reconciliation as such, but a practical guideline for those who know it, however there might be readers for whom it may be first time to read about reconciliation. Reasons are the heart of the actions, otherwise people will act inadvertently.
Hello Tomás Limeme,
Thank you for your feedback. The goal of a bank reconciliation is to identify and adjust any difference between the closing balances of our cashbook and bank statement over a specific period. To do this, we add or subtract any unrecorded transaction from our unadjusted closing balance.
In short, adding and subtracting ensures the matching of the bank statement and cashbook balances. This is important for proper financial reporting and to avoid mistakes or fraud.
Let’s review some of the transactions that are added, followed by the transactions that are subtracted.
Examples of transactions that are added include:
1. Deposits in transit: Funds transferred to the bank account but not yet entered into the accounting system.
2. Bank errors: Mistakes made by the bank, such as incorrectly recorded deposits or credits.
3. Earned interest: Interest on an account that hasn’t been entered into the accounting system.
On the other hand, subtracted transactions are:
1. Outstanding checks: Checks that have been written but have not yet been cashed by the bank.
2. Bank fees: Charges made by banks that are not accounted for in the accounting system.
3. Not Sufficient Fund checks: Checks that the bank returned due to insufficient money in the account of the issuer.
Hope this helps, have a good day.
Regards,
ExcelDemy