How to Do Reconciliation in Excel (12 Effective Techniques)

Reconciliation is a very common term in accounting, especially in the banking sector. There are many ways in excel to do reconciliation. In this article, we will discuss 15 effective techniques to do reconciliation in excel.


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What Is Reconciliation?

In easy words, reconciliation means the process to find dissimilarities between two datasets. In the case of bank reconciliation, it confirms that accounts in the general ledger are consistent, fair and complete. It is also used for business purposes for keeping records of payments, deposits and transactions. Reconciliation represents output based on a certain period of time.

Reconciliation can be manual, automated and periodic. Henceforth, periodic reconciliation is the most useful one because we use different types of excel functions which makes the calculation easier than others.


12 Effective Techniques to Do Reconciliation in Excel

Let us take an example for demonstration. Here the two datasets represent sales information for June and July of 8 products.

How to Do Reconciliation in Excel


Now, we will do the reconciliation of these two datasets to find mismatches.

1. Use VLOOKUP Function to Do Reconciliation in Excel

The VLOOKUP function can be used as a reconciliation tool apart from getting the required information from the data table. Let’s see the process below:

  • In the beginning, insert the VLOOKUP formula in cell H5.
=VLOOKUP(E5,$B$5:$C$12,2,FALSE)

Use VLOOKUP Function to Do Reconciliation in Excel

Here, as we are extracting data from the 1st dataset, therefore the column number is 2. FALSE is given to get the exact match.

  • Then, press Enter.
  • After that, insert this formula in cell I5 for the deduction.
=F5-H5

Use VLOOKUP Function to Do Reconciliation in Excel

  • Next, hit Enter.
  • Now, use the AutoFill tool to apply the same formulas for other values.
  • Finally, you can see that the variation between the two datasets is visible.

Here, the sales value of cell F7 is greater than cell C7. Whereas, the value of cell F10 is less than cell C10. That is why the result is shown inside a bracket.


2. Reconciliation with INDEX-MATCH Functions

The combination of the INDEX-MATCH functions is an efficient alternative to the VLOOKUP function. See the process below:

  • First, insert the INDEX-MATCH formula in cell H5.
=INDEX($C$5:$C$12,MATCH(E5,$B$5:$B$12))

Reconciliation with INDEX-MATCH Functions

Here, the INDEX function is used to get the value from the selected column based on the row number provided. Besides, the MATCH function is based on the LOOKUP value to give the row number.

  • Then, press Enter.
  • After that, insert this formula to get the deducted value in cell I5.
=F5-H5

Reconciliation with INDEX-MATCH Functions

  • Again, press Enter.
  • Now, apply the similar process in cell range H6:I12.
  • Finally, we got the reconciled result for the datasets.

Note: Both for VLOOKUP and INDEX-MATCH functions, if there is repetitive information with different values in the two datasets then the results will show only the first ones.

3. Apply Pivot Table to Do Reconciliation

The Pivot Table tool is more suitable if your dataset has some repetition in information and values. Follow the steps below to do the reconciliation:

  • First, combine two datasets into one.
  • Along with that, as our datasets are for two different months, make a new column for it.

Apply Pivot Table to Do Reconciliation

  • Next, go to the Insert tab and select Pivot Table.
  • Here, choose the option From Table/Range to apply the select cell range B4:D20.

Apply Pivot Table to Do Reconciliation

  • Now, in the new dialogue box, you can see the cell range is showing to create a pivot table.
  • Therefore, press OK.

Apply Pivot Table to Do Reconciliation

  • Following, a new Pivot Table Fields panel appears.
  • Here, place the columns named Product, Month and Sales inside the Rows, Columns and Values category respectively.

  • After that, besides the new pivot table, insert this formula in cell F5.
=B5-C5

Apply Pivot Table to Do Reconciliation

Note: You have to insert the cell number manually because if you click any cell for reference, it will show the GETPIVOTDATA function which will not allow you to drag the formula all over the worksheet.
  • Now, hit Enter.
  • Finally, you can see the reconciliation product.
  • Lastly, use the AutoFill tool to apply the same formula for all the data series.


4. Apply Conditional Formatting to Do Reconciliation

In this section, we will apply Conditional Formatting to do reconciliation in excel. Let’s see how it works for our dataset.

  • In the beginning, select the cell range B5:F12.

Apply Conditional Formatting to Do Reconciliation

  • After that, go to the Home tab and click on Conditional Formatting.

Apply Conditional Formatting to Do Reconciliation

  • Then, select Highlight Cells Rules and choose Duplicate Value from its drop-down options.

Apply Conditional Formatting to Do Reconciliation

  • Afterward, select the condition Unique and press OK.

  • Therefore, you can see the different values are marked.


5. Insert MATCH Function for Reconciliation

The MATCH function will show the results whether it is True or False, not in values like before. Here are the quick steps to perform this:

  • First, insert this formula in cell H5.
=ISNUMBER(MATCH(F5:F12,$C$5:$C$12,0))

Insert MATCH Function for Reconciliation

Here, the ISNUMBER function denotes the value, while the MATCH function compares dynamic arrays between two datasets. Lastly, insert 0 for the exact match.

  • Then, press Enter.
  • That’s it, you will get all the results automatically at once for the datasets.


6. Reconcile with XMATCH Function in Excel

The XMATCH function is similar to the MATCH function as it returns a relative position in a list. Let’s see the process below:

  • First, insert this formula in cell H5.
=NOT(ISNUMBER(XMATCH(F5:F12,C5:C12)))

Reconcile with XMATCH Function in Excel

Here, The ISNUMBER function returns TRUE when a cell contains a number, and FALSE if not. This is why the NOT function is used at the beginning to get an exact match. The XMATCH function searches for the specific item among the selected cells.

  • Then, press Enter.
  • Finally, you will get the reconciliation output for all the values at once.


7. Use IF Function for Reconciliation

In this section, we will use the IF function for reconciliation in excel.

  • First, insert this formula in cell H5.
=IF(C5=F5,"TRUE","FALSE")

Use IF Function for Reconciliation

Here, the IF function compares the selected cells on the condition of true or false.

  • Then, hit Enter.
  • Lastly, use AutoFill to drag the formula in cell range H6:H12.


8. Apply COUNTIF Function to Do Reconciliation in Excel

You can also use the COUNTIF function to do reconciliation in excel. Just follow these simple steps:

  • First, insert this formula in cell H5.
=IF(COUNTIF(C5:C12,F5:F12)<>0,"True","False")

Apply COUNTIF Function to Do Reconciliation in Excel

Here, the COUNTIF function counts the number of times a value, or text is contained within a range.

  • Then, hit Enter.
  • Finally, it will show up all the reconciliation output at once.


9. Reconcile Datasets with XLOOKUP Function

The reconciliation process with the XLOOKUP function is quite similar to the VLOOKUP with the only difference in the output illustration. Let’s see the short steps below:

  • First, insert this formula in cell H5.
=ISTEXT(XLOOKUP(E5,$B$5:$B$12,$B$5:$B$12))

Reconcile Datasets with XLOOKUP Function

Here, the XLOOKUP will return a corresponding value from a cell, and you can define a result if the value is not found. The ISTEXT function will fetch the texts from the dataset.

  • Next, press Enter.
  • Afterward, use the AutoFill tool to drag the formula in cell range H6:H12.
  • That’s it, we have got our required output.


10. Comparing Rows for Reconciliation of Datasets in Excel

This is one of the simplest methods for reconciliation. Here, we will compare two datasets by rows. Check the steps below:

  • In the beginning, put this formula in cell H5.
=C5=F5

Comparing Rows for Reconciliation of Datasets in Excel

  • Afterward, hit Enter.
  • Then, drag the bottom corner of cell H5 up to cell H12.
  • Finally, you can see the compared results.


11. Apply New Window Option for Reconciliation in Excel

In this last method, we will discuss applying the New Window option in the same workbook in excel for reconciliation. Here is the process to perform:

  • In the beginning, go to the View tab in worksheet Dataset 1.
  • Here, choose New Window.

Apply New Window Option for Reconciliation in Excel

  • After that, you will get a copy of the similar workbook.
  • Here, go to the Dataset 2 worksheet.

Apply New Window Option for Reconciliation in Excel

  • Now, on Dataset 1 worksheet, go to the Home tab again and select Arrange All.

Apply New Window Option for Reconciliation in Excel

  • Then, on the new Arrange Windows dialogue box, select Vertical.
  • Afterward, press OK.

Apply New Window Option for Reconciliation in Excel

  • Finally, you can view the worksheets simultaneously and highlight differences among them.


12. Use View Side By Side Tool to Reconcile Two Workbooks

So far, we have discussed the techniques to do reconciliation in excel in a single worksheet. Now, we will illustrate the process to match data between two workbooks. Follow the steps below:

  • In the beginning, go to the View tab.
  • Then, select View Side by Side under the Window group.

Use View Side By Side Tool to Reconcile Two Workbooks

  • Right after that, you will see the other workbook in parallel.

Use View Side By Side Tool to Reconcile Two Workbooks

  • Now, you can compare the datasets and highlight the differences like this:

Note: You must keep both workbooks open for this process. Otherwise, the View Side by Side will be grayed and inaccessible.

Conclusion

I hope it was a useful article for you on how to do reconciliation in excel with 12 effective techniques. Let us know if you have any more methods for this. Follow ExcelDemy for more excel blogs.

Guria

Guria

Hello! Welcome to my blog. I have completed my Bachelor in Architecture from Ashanullah University of Science & Technology, Dhaka. I am a passionate, goal-oriented person with an immense thirst for knowledge and an attitude to grow continuously. Besides Architectural work, I find it very enthusiastic to work in Excel blogging. Exceldemy is a platform where I have got the opportunity to flourish my skill in Microsoft Excel and therefore, here I will be posting blogs related to it.

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