How to Create Top 10 List with Duplicates in Excel (5 Ways)

For different purposes, you may need to find the top n number of values in Excel, n can be 5 or 10, and many more. Now, today we are going to show you how to find the top 10 values from a list with duplicates in Excel. Here, for conducting the session, we are using the Microsoft 365 version. Furthermore, you can choose your preferred version.

How to Make Top 10 List with Duplicates in Excel: 5 Handy Methods

Before diving into the session, let’s learn about today’s workbook which is the base of our examples. Here, we have a basic table, consisting of the sites and their respective number of visits per month. Now, using this relationship, we will see how to find the top 10 values from a list with duplicates in Excel.

Moreover, there are a couple of duplicate values in the second column, they are stored on purpose. However, this is a basic table to show you simple examples, you may encounter a much larger data set in a real-life scenario.

1. Incorporating LARGE Function with INDEX–MATCH Formula

Whenever you see the word ‘top’, you might understand that one function we are going to use is the LARGE function.

Since our agenda is to find the top 10 values, let’s set the rank numbers (1 to 10). The steps are given below.

Steps:

• Firstly, you have to select a new cell F5 where you want to keep the result.
• Secondly, you should use the formula given below in the F5 cell.

Here, the ROWS function will give the relative row number from a given array.

• Thirdly, press ENTER.

• Now, you can drag the Fill Handle icon to AutoFill the corresponding data in the rest of the cells F6:F14.

As a result, you will see the rank.

Actually, our scenario is such that we will fetch the top 10 visited sites.

Now, to do the task we need to use the LARGE function. Basically, the LARGE function returns numeric values based on their position in a list when sorted by value.

array: The array from which you want to select the kth largest value.

k: An integer that specifies the position from the largest value.

Here, we will provide the position using the k. When we need the top 10 value, then the value of k will be 1 to 10.

• Now, you have to select a new cell G5 where you want to keep the result.
• Then, let’s write the formula given below in the G5 cell on the Excel sheet.

• Subsequently, press ENTER.

Here we have inserted the visits amount column as the array and the Rank as the k. Here we have found the most visited site.

• Similarly, write the formula for the rest.

So, we have found the top 10 most visited sites from our list.

Now, do you think, if we conclude our task here will that match an ideal standard?

No, in most cases it will not. We need to find the items/names which is at the top.

So, to find the names we need to use the combination of the INDEX–MATCH functions.

Here, the MATCH function is used to locate the position of a lookup value in a row, column, or table.

Additionally, the INDEX function returns the value at a given location in a range or array.

• Now, write the following formula in the H5 cell.

After pressing ENTER the formula gave the result.

• Now, write the formula for the rest of the rows.

Oh! Not the items we were looking for.

As our table has a number of duplicate visits. Here, a couple of sites have the same number of visits. That’s fine. Actually, our formula should derive both names. But this formula is unable to do that.

So, what can we do? Do we need to modify the formula?

Obviously yes. Basically, we need to modify the formula.

• Here, our modified formula will be as follows.

• So, rewrite the formula in the H5 cell again.

• Then, press ENTER.

• Now, write the formula for the rest of the rows.

Which worked perfectly and provided what we wanted.

Read More: How to Get Top 10 Values Based on Criteria in Excel

2. Combination of SMALL and INDEX Functions to Find Top 10 List with Duplicates

As well as we can use the combination of the SMALL and INDEX functions as well. But before that, let’s set the rank dynamically. We have a placeholder Top for how many values we want to see.

Now, we will set such a way that the row number will fetch until it becomes higher than the number of values we want to see.

• Here, we have used the IF function in the F5 cell to do that.

• Then, press ENTER.

Next, find out the top 10 values.

• Similarly, write the following formula in the G5 cell. Actually, the formula is similar to the previous one. In addition, we have added an IF statement there to eradicate the error value for empty cells.

• Then, press ENTER.

Now our formula to find the items will be.

Here, use the IF statement as previously to eradicate any error for the empty cells.

• So, write down the following formula in the H5 cell.

• After that, hit ENTER to execute the formula.

Finally, we have found the Site name which topped the list.

• Similarly, write the formula or exercise Excel AutoFill for the rest of the values.

3. Using AGGREGATE Function to Find Top 10 List with Duplicates in Excel

We can use the AGGREGATE function as well for our task. Furthermore, if you are using an Excel version higher than 2007, then you can use this function.

Basically, the AGGREGATE function returns an aggregate calculation like AVERAGE, COUNT, MAX, SUM, etc.

In addition, the syntax for the AGGREGATE function is as follows.

function_number: This number specifies which calculation should be made.

behavior_option: Set this using number. This number denotes how the function will behave.

range: Range you want to aggregate.

Basically, there are a total of 19 operations, specified by the predefined function_number available in the AGGREGATE function. We are listing a few frequently used function numbers.

Furthermore, there are 8 possible values for behavior_options. They are.

Here, we need the SMALL functionality so that we will use 15 as function_number.

So, our formula will be.

• Now, at first write the formula for Rank and Visit column like the previous method.
• Then, write the following formula in the H5 cell.

• After that, to execute this formula you need to hit ENTER only.

So, if you have understood the earlier formulas, then the only question that will be on your mind is why did we use 6 as behavior_option?

Can you figure out why?

Let’s help you a bit. Here, you may write the ROW function division portion in Excel. As a result, a bunch of division errors within the array. Which number can we use for ignoring errors?

Yes, to ignore the error, we have used 6 as our behavior_option value.

• Lastly, write the formula for the rest of the rows and you will get the top 10 from the list with duplicates.

4. Use of FILTER & SORT Functions to Find Top 10 List with Duplicates

Here, you can apply a combination of some functions to find the top 10 from a list with duplicates in Excel. Here, we will use FILTER, SEQUENCE, SORT, IF, COUNT, and LARGE functions. In the case of the FILTER function, you will get this function only in the Excel 365 version. The steps are given below.

Steps:

• Firstly, you have to make a table. So, select the data range.
• Secondly, from the Insert tab >> choose the Table feature.

At this time, a dialog box named Create Table will appear.

• Now, make sure that you have selected the data range in the Where is the data for your table? box. Here, if you select the data range before then this box will auto-fill up.
• Then, check the My table has headers option.
• Finally, press OK.

Finally, your table is ready.

• Now, select any cell of the table.
• Then, from the Table Design tab >> go to the Properties option.
• After that, write down a table name in the Table Name box. Here, we have written Internet as our table name.

• Now, select a different cell where there should be enough space to keep your whole data.
• Then write down the following formula in that cell. Here, we’re going to use the F8 cell.

• Subsequently, press ENTER to get the result.

• Again, select a different cell where there should be enough space to keep your whole data.
• Then, write down the following formula in that cell. Here, we’re going to use the G8 cell.

• After that, press ENTER.

As a result, you will get the top 10 list.

Here, if you want to know the top 5 list with duplicates then just write 5 in the H5 cell the result will be auto-modified.

Read More: How to Find Top 5 Values and Names in Excel

5. Inserting Pivot Table to Find Top 10 List with Duplicates

Apart from using the formula, we can use the Pivot Table to find the top 10 values from a list.

• First of all, select the entire table and then explore the Insert tab, you will find the Tables section.
• After that, within the Tables section, there will be an option called Pivot Table, click that.
• Then, choose the From Table/Range option.

Subsequently, a dialog box will open in front of you.

• At this time, check the range and select the place.
• Then, click OK (you can simply hit ENTER as well).

As a result, a new sheet will open like the following image.

• Then, drag the Site Name to the Rows.

Subsequently, you will see the Row Labels.

• Similarly, drag the Visit column to the Values.

Usually, the Pivot Table sums up the numeric values. That’s not a contender for our concerns.

• At first, click the Filter icon beside the Row Labels.
• Then, inside the Value Filters, you will find the Top 10 option. Click that.

At this time, a dialog box will pop up.

• Now, click OK.

Finally, you will find the top 10 values from your list.

Practice Section

Now, you can practice the explained method by yourself.

Download Practice Workbook

You are welcome to download the workbook from the link below.

Conclusion

That’s all for the session. Here, we have tried listing several ways to find the top 10 from a list with duplicates in Excel. So, we hope you will find this helpful. Also, feel free to comment if anything seems difficult to understand. Furthermore, let us know any other methods which we might have missed here.

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