# How to Create Student Database in Excel (With Easy Steps)

### Step 1 – Enter Data Headers

• Our database contains some Student ID as Std ID, Student Name as Std Name, total Marks, Percentage of those marks, Grade, and Remarks.

### Step 2 – Input Student Data Correctly

• Enter the information of each student accurately. Don’t leave rows empty.

### Step 3 – Make the Grade Distribution Description

• We put the mark range in one column and the grade for each mark range in another column to make it more understandable. Put this table somewhere on the side or in a different sheet.

### Step 4 – Use the Excel SUM Function to Aggregate Total Marks for Each Student

• We made another dataset which holds the Student ID, marks of English out of 100, marks of Chemistry out of 100, marks of Physics out of 100, and marks of Math out of 100.

• Select the cell where you want to put the formula combining the SUM function. We selected cell D5.
• Use the following formula.
`=SUM(C17:F17)`
• Press Enter to see the result.

• Drag the Fill Handle down to duplicate the formula over the range or double-click on the Plus (+) symbol.

• We can see the total marks of each student in column D.

### Step 5 – Find out the Percentage

• Put the total possible marks in a separate cell such as I14. This is the manual sum of the maximum values from each subject.

• Select cell E5 and use this formula.
`=D5/\$I\$14*100`
• Press Enter.

• AutoFill the column.

• We will find get percentage of marks of each student. This is a decimal number stored in the General format rather than Percentage.

### Step 6 – Get the Grade for Each Student

We will use the percentage to calculate the total grade.

• Choose the cell where you want to put the formula for finding the grade.
• Enter the following formula:
`=IF(E5>=80,"A+",IF(E5>=70,"A",IF(E5>=60,"B",IF(E5>=50,"C",IF(E5>=40,"D","F")))))`
• Hit the Enter key.

• Drag the Fill Handle down or double-click on the Plus (+) icon.

• We will get all the grades of each student into the database.

### Step 7 – Obtain Remarks

• Select cell G5.
• Insert the formula below.
`=IF(F5="F","Fail","Pass")`
• Hit Enter to see the result.

• Drag the Fill Handle down or double-click on the Plus (+) sign to AutoFill the range.

• We’ll get the remarks for each student.

Read More: How to Create a Recipe Database in Excel

### Step 8 – Create a Table

• Select the dataset.
• Go to the Insert tab from the ribbon.
• From the Tables category, click on Table.

• This will open a Create Table dialog box.
• Check the My table has headers box.
• Click on the OK button.

• This will create a table for your database.
• You can easily modify the table.

### The Final Template of a Student Database in Excel

This is the final template of the student database.

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Sabrina Ayon

Sabrina Ayon, a Computer Science and Engineering graduate from United International University, has been an integral part of the ExcelDemy project for two years. She authored 150+ articles, excelling in instructing through visually engaging Excel tutorials. With a passion for teaching, Sabrina conducted sessions on Excel VBA, sharing her knowledge and insights with others. Currently holding the position of Project Manager for the ExcelDemy Visual Development Project, she oversees various aspects of the project, ensuring its smooth operation... Read Full Bio

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