How to Create Scenarios in Excel (With Easy Steps)

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In this tutorial, I am going to show you the step-by-step procedures to create scenarios in excel. The Scenario Manager can create simple summaries which is a very important tool for any business. You can use the steps of this tutorial to create and analyze various scenarios of your own business or any other kind of dataset.

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What Are Excel Scenarios?

In simple words, you can use excel scenarios to store different versions of your dataset in a worksheet. Scenarios are very important for business forecasting. Like, you might want to know what the total cost will be if the production cost of any of the components varies. Then you can create and name each possible scenario that you want to analyze.

Step-by-Step Procedures to Create Scenarios in Excel

The dataset for this tutorial describes the production cost of the different parts of a computer mouse. We have used some imaginary prices for the individual components for the purpose of clarification. We have also created a Total Cost field which will help us to compare the different scenarios.

how to create scenarios in excel

Step 1: Opening Scenario Manager

The Scenario Manager allows to easily create, edit and enter the values of different scenarios.

  • First, go to the Data tab, and under the Forecast section, select What-If Analysis.
  • Then, click on Scenario Manager.

Opening Scenario Manager in Excel to Create Scenarios

  • As a result, the Scenario Manager window will open.

Read More: How to Do What-If Analysis Using Scenario Manager in Excel

Step 2: Adding Scenario Name and Changing Cells

To compare the variation of the dataset, we need to add them to individual scenarios. We can add as many scenarios as we need.

  • To begin this step, click on Add.

  • Now, in the new Edit Scenario window, enter the Scenario name and Changing cells as I have shown below.
  • Note that, you can enter a comment describing what type of scenario you are adding which will be useful later on.
  • Now, click on OK.

Entering Scenarios Name and Changing Cells Number in Excel

Read More: How to Create a Scenario with Changing Cells in Excel

Step 3: Entering Scenario Values

Here, we will insert the value of each cell for our current scenario. The Scenario Manager will store these values under their respective scenario name.

  • After that, clicking the OK option, you will see the Scenario Values window.
  • Here, enter the value of the different cells of the current scenario and click OK.

Entering Scenario Values to Create Scenarios

  • Then, you should the name of the new scenario in the Scenario Manager.

Step 4: Creating a Scenario Summary

After we have created all the possible scenarios that our data may have, we can easily create a Scenario Summary to visualize the variation of data for different scenarios.

  • In the Scenario Manager window, click on Summary.

  • This will open the Scenario Summary window before creating a summary.
  • Here, select Scenario Summary as the Report type and enter the cell number where the total cost is.
  • Now, select OK.

Setting Up Scenario Summary to Create Scenarios Report

  • Finally, you will get a Scenario Summary with the comparison of the values within different scenarios.

Created Scenario Summary from Excel Scenarios

Read More: How to Create a Scenario Summary Report in Excel (2 Easy Ways)

Things to Remember

  • To see the values of a scenario, click on the Show option in Scenario Manager.
  • If you insert a comment for a scenario, try to make it clear what is the scenario about.
  • If you edit a scenario, then you will have to create a new Scenario Summary because the current summary will not update automatically.
  • You can generate a Scenario Summary even if you do not have any result cell number.
  • But you will have to specify Result cells if want to create a Pivot Table.
  • When you click OK on the Scenario Summary window, it will automatically create a new worksheet with the name Scenario Summary.


I hope that you were able to follow the above steps to create scenarios in excel. You can follow these same steps to add as many unique possible scenarios as your business might have. If you get stuck in any of the steps, I recommend going through the tutorial a few times. Lastly, to learn more excel techniques, follow our ExcelDemy website. If you have any queries, please let me know in the comments.

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Nazmul Hossain Shovon
Nazmul Hossain Shovon

Hello, I am Nazmul Hossain. I am currently working full-time in Exceldemy as an Excel & VBA Content Developer. I have completed my bachelors in Naval Architecture and Marine Engineering from Bangladesh University of Engineering and Technology. I am interested in working with MS Excel. I also like coding web applications a lot.

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