Tanjima Hossain
Depending on different conditions you may sometimes highlight some rows using Conditional Formatting and then you may need to calculate percentage based on Conditional Formatting to get an idea of how many rows have fulfilled these conditions. This article will give you the easiest ways to calculate this percentage. So, let’s dive into the main article.
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6 Ways to Calculate Percentage Based on Conditional Formatting
Here, we have highlighted some cells of the Item column based on the product Apple. By calculating the percentage based on this Conditional Formatting we will be able to know how many Apples we have among other products as it is the condition here for this Conditional Formatting.
We have used Microsoft Excel 365 version here, you can use any other versions according to your convenience.
Method-1: Calculate Percentage Based On Conditional Formatting Manually
Firstly, we will calculate the percentage of the highlighted cells by writing the color’s name manually in the Color column. Then, we will calculate the number of total rows and colored rows using the COUNTA function and the COUNTIF function.
Steps:
➤ Put down the name of the background colors of the cells of the Item column.
➤ Type the following formula in cell C14 for counting the total rows.
=COUNTA(B5:B12)Here, B5:B12 is the range of the cells of the Item column and COUNTA will count the non-blank cells of this range.
After pressing ENTER, we are having the number of total rows in this dataset.
➤ Use the following formula in the cell C15 for counting the colored cells
=COUNTIF(F5:F12, "Yellow")COUNTIF will give the number of cells having Yellow in the range F5:F12.
➤ Press ENTER.
Then, you will get the number of highlighted cells as 4.
For calculating percentage, we have to divide the Colored Rows by the Total Rows by using the following formula
=C15/C14
To apply the Percentage form, select the value in cell C16 and then go to Home Tab >> Number Group >> Percent Style Option.
You can also select it using the shortcut key CTRL+SHIFT+%.
Finally, you will get the percentage of 50% based on Conditional Formatting.
Related Content: How to Calculate Percentage of a Number in Excel (5 Easy Ways)
Method-2: Calculate Percentage Based on Conditional Formatting Using Filter Option
Here, we will use the Filter option to filter the dataset based on the highlighted color, and then we will calculate the percentage by using the COUNTA function and the SUBTOTAL function.
Steps:
➤ Select the data range and then go to Data Tab >> Sort & Filter Dropdown >> Filter Option.
Then, we will have the filter symbols on the header row of the dataset.
➤ Type the following formula in cell C13 for counting the total rows.
=COUNTA(B4:B11)Here, B4:B11 is the range of the cells of the Item column and COUNTA will count the non-blank cells of this range.
Then, you will get the number of total rows 8.
Before counting the highlighted cells we have to filter the Item column based on the highlighted color.
➤ Click on the dropdown sign in the Item column and then select the Filter by Color option and finally choose the Yellow color box from the Filter by Cell Color option.
After that, we will get the following dataset which only shows the colored rows and hides the non-highlighted rows.
➤ Type the following formula in cell C14.
=SUBTOTAL(3,B4:B11)SUBTOTAL will count the number for only the unhidden cells and 3 is for COUNTA function and B4:B11 is the range of the Item column.
Afterward, we are getting the number of yellow color cells which is 4.
To get the percentage value, divide the Colored Rows by the Total Rows.
=C14/C13
After applying Percent Style, we are getting the percentage of the highlighted cells as 50%.
Read More: How to Calculate Percentage Increase in Excel (Examples with All Criteria)
Method-3: Calculate Percentage Based on Conditional Formatting Using Table Option
In this section, we will use the Table option to calculate the percentage based on Conditional Formatting.
Steps:
➤ Go to Insert Tab >> Table Option.
Afterward, the Create Table dialog box will appear.
➤ Select the range of your dataset.
➤ Check the My table has headers option and click OK.
Then, we will have the following table, and as we can see the name of the table is Table3.
➤ Select cell C13 and start typing the formula
=COUNTA(B4:B11)Here, B4:B11 is the range of the cells of the Item column and COUNTA will count the non-blank cells of this range.
But, when start to select the range B4:B11, Excel will convert them automatically to the structured reference system and modify the formula as follows
=COUNTA(Table3[Item])Table3 is the table name and [Item] is the column name.
Prior to counting the number of yellow cells, we have to filter the Item column based on the highlighted color.
➤ Click on the dropdown sign in the Item column and then select the Filter by Color option and finally choose the Yellow color box from the Filter by Cell Color option.
In this way, we will get the following table which only shows the highlighted rows and hides the non-highlighted rows.
➤ Type the following formula in cell C14.
=SUBTOTAL(3,Table3[Item])SUBTOTAL will count the number for only the unhidden cells and 3 is for COUNTA function and Table3[Item] is the range of the Item column.
For having the percentage value, divide the Colored Rows by the Total Rows.
=C14/C13
After applying Percent Style, we are getting the percentage of the highlighted cells as 50%.
Related Content: How to Calculate Percentage of a Number in Excel (5 Easy Ways)
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Method-4: Calculate Percentage Based on Conditional Formatting Using Find & Select Option
Here. we will use the Find & Select option for finding the number of highlighted cells and then based on this number we will calculate the percentage.
Steps:
➤ Go to Home Tab >> Editing Group >> Find & Select Dropdown >> Find Option.
After that, the Find and Replace Dialog Box will pop up.
➤Select the Format Option.
Then, the Find Format Dialog Box will appear.
➤ Select Fill Option, choose the Yellow Color, and press OK.
Afterward, you will have the Preview section as follows.
➤ Click the Find All option.
Eventually, you will see the number of yellow color cells which is 4 on the left bottom corner of the dialog box.
➤ Now, write down this number in cell C14.
➤ For calculating total rows number type the following formula in cell C13.
=COUNTA(B4:B11)Here, B4:B11 is the range of the cells of the Item column and COUNTA will count the non-blank cells of this range.
After that, we will calculate the percentage by dividing the Colored Rows by the Total Rows.
=C14/C13
After adding the Percent Style to this fraction number, we will get 50% as the percentage of Apples among other Items.
Read More: How to find percentage between two numbers in Excel
Method-5: Calculate Percentage Based on Conditional Formatting Using GET.CELL Function
In this section, we will use GET.CELL for creating a function to define the codes of the color of the Item column.
Steps:
➤ Go to Formulas Tab >> Name Manager Option.
Then, the Name Manager Wizard will appear.
➤ Select the New Option.
After that, the New Name Dialog Box will pop up.
➤ Type any name in the Name Box, here we have used ColorCode and selected the Workbook Option in the Scope Box.
➤ Use the following formula in the Refers to Box
=GET.CELL(38,Function!$B4)38 will return the Color Code and Function!$B4 is the first highlighted cell in the Function sheet.
After pressing OK, type the created function name ColorCode in cell F4.
➤ Press ENTER and drag down the Fill Handle Tool.
In this way, we will get the Color Code 6 for the yellow color cells of the Item column.
Now, we will use the color code values for determining the number of highlighted cells.
➤ Type the following formula in cell C14
=COUNTIF(F4:F11,6)COUNTIF will give the number of cells having 6 in the range F4:F11.
Now, for the Total Rows use the following formula in cell C13
=COUNTA(B4:B11)Here, B4:B11 is the range of the cells of the Item column and COUNTA will count the non-blank cells of this range.
For determining the percentage value, use the following formula in cell C15
=C14/C13
After adding Percent Style, we will get the percentage based on Conditional Formatting.
Related Content: Excel formula to calculate percentage of grand total (4 Easy Ways)
Method-6: Using VBA Code
Here, we will use a VBA code to determine the percentage easily.
Steps:
➤ Go to Developer Tab >> Visual Basic Option.
Then, the Visual Basic Editor will open up.
➤ Go to Insert Tab >> Module Option.
After that, a Module will be created.
➤ Write the following code
Sub colorcell()
Dim x, y As Integer
Dim FR As Integer
Dim LR As Integer
FR = 4
LR = Range("B" & Rows.Count).End(xlUp).Row
x = 0
y = 0
Do Until y > LR
Range("B" & (FR + y)).Select
If Selection.Interior.ColorIndex = 6 Then
x = x + 1
End If
y = y + 1
Loop
MsgBox ("The percentage of yellow colored cells is : " & _
Round((x / (y - 4)) * 100, 2) & "%")
End SubHere, we have declared x, y, FR, LR as Integer, we have assigned FR to 4 which is the starting row of our dataset and LR will determine the last row of the dataset.
DO UNTIL loop will count the colored cells for each cell of Column B and then the IF statement will identify if the color of the cell is yellow ( color code = 6 ) and for these cells x will be increased by 1 and finally using the formula Round((x / (y – 4)) * 100, 2) we will get the percentage value rounded up to 2 values after the decimal point. y – 4 will give the total rows and here you have to subtract the first-row number from y.
➤ Press F5.
Finally, you will have the percentage based on Conditional Formatting as 50% in a message box (MsgBox).
Read More: Calculate Percentage in Excel VBA (Involving Macro, UDF, and UserForm)
Practice Section
For doing practice by yourself we have provided a Practice section like below in a sheet named Practice. Please do it by yourself.
Conclusion
In this article, we tried to cover the ways to calculate percentage based on Conditional Formatting. Hope you will find it useful. If you have any suggestions or questions, feel free to share them in the comment section.
