While working in Excel, users may have to reverse the data in the worksheetâ€™s cells for working purposes. But there are no integrated options in Excel to do that. You can reverse data that number from largest to smallest or vice versa. Or you can reverse the data alphabetically. But when your working criteria do not match the two options, you have to apply other methods. Thatâ€™s why, in this article, we will show you how to reverse data in an Excel cell.

**Table of Contents**Expand

## How to Reverse Data in Excel Cell: 5 Handy Approaches

The main goal of our article is to reverse data in **Excel** cells regardless of whether they are numeric or alphabetical characters. Therefore, you will see five different methods in this article for reversing data in an Excel cell. First, we will combine** the INDEX function** and

**of Excel in our first method. Then, we will merge**

*the ROWS function***and**

*the SORTBY function***into our second one. We will use the help of a helper column and a helper row to complete our task in the third procedure.**

*the ROW function*Lastly, we will apply two different **VBA** codes in our fourth and fifth procedures to reverse column data and row data, respectively. The following data set will be needed to demonstrate our working procedures. Here in column** B**, we have the names of some states, and column

**represents the capitals of those states.**

*C*### 1. Combining INDEX and ROWS Functions to Reverse Data

In our first approach, we will combine ** the INDEX function** and

**to reverse data. Here we will use**

*the ROWS function***to call the row number for a fixed cell range, and then**

*the ROWS function***will input the value for that specific row number. The detailed steps of this procedure are as follows.**

*the INDEX function***Step 1:**

- First of all, create a second data table in your worksheet to see the result after reversing.

**Step 2:**

- Secondly, in cell
of the new data table, insert the following formula.*E5*

`=INDEX($B$5:$B$10,ROWS(B5:$B$10))`

**Formula Breakdown**

:*ROWS(B5:$B$10)*will show the number of rows that are within this cell range. For our example, there are six rows between cells*The ROWS function*and*B5*. As we drag the formula to the lower cells, the number will decrease because we have used a dynamic cell reference.*B10*: Then,*INDEX($B$5:$B$10,ROWS(B5:$B$10))*will show the result based on the value from the second argument. That means, first it will input the value of the sixth row, then the fifth row, and so onâ€¦, thus reversing the data.**the INDEX function**

**Step 3:**

- Thirdly, press
and you will see the last data of column*Enter*as the first data of column*B*.*E* - Then, use the
feature to drag the formula to the lower cells.*AutoFill*

**Step 4:**

- Fourthly, to reverse the name of the capitals, write the following formula in cell
.*F5*

`=INDEX($C$5:$C$10,ROWS(C5:$C$10))`

**Step 5:**

- Then, again press
and drag the*Enter*to get results for the lower cells.*Fill Handle*

**Read More:** How to Reverse Order of Data in Excel

### 2. Merging SORTBY and ROW Functions to Reverse Data in Excel Cell

As for our second method, we will merge ** the SORTBY function** with

**.**

*the ROW function***will give the row numbers of the total cell range, and then**

*The ROW function***will sort the data according to those numbers. For a better understanding, see the following steps.**

*the SORTBY function***Step 1:**

- Firstly, type the following formula in cell
of the new data table.*E5*

`=SORTBY($B$5:$C$10,ROW(B5:B10),-1)`

**Formula Breakdown**

:**ROW(B5:B10)**will show the total rows one by one that are in this cell range, that are row 5 to row 10 for our example.*The ROW function*: Then**SORTBY($B$5:$C$10,ROW(B5:B10),-1)**will sort the data according to the result of*the SORTBY function*. But the*the ROW function*in the formula will reverse the order thus*-1*will fill the data table but in the reverse order.*the SORTBY function*

**Step 2:**

- Then, after pressing
, the formula will reverse the data for the whole data set.*Enter*

### 3. Inserting Helper Column and Helper Row to Reverse Data

We will insert the * Sort* command in Excel to reverse data in an Excel cell. For that purpose, we will need the help of a helper column. Because the data in the data set is not numerical and we donâ€™t want to sort them alphabetically. So, we need to insert this column to reverse the data.

#### 3.1 Inserting Helper Column

Due to the differences in how the data is organized into columns and rows, reversing data in columns and rows requires a different procedure. So, to reverse the data in a column, we will insert a helper column. The steps for this procedure are as follows.

**Step 1:**

- First of all, make the space for the helper column in column
.*D*

**Step 2:**

- Then, number the total rows of your data set.
- The numbering is totally up to the reversing requirements of the users.
- For our example, we will number them from
to*1*.*6*

**Step 3:**

- Thirdly, choose the whole data range which is
.*B4:D10* - After that, go to the
tab of the ribbon.*Home* - Then, select
from the*Sort & Filter*group.*Editing*

**Step 4:**

- Fourthly, from the
dropdown choose*Sort & Filter*.*Custom Sort*

**Step 5:**

- Fifthly, you will see the
dialogue box.*Sort* - In there, under the
dropdown select*Sort by*.*Helper Column* - Then, in the
dropdown, select*Order*.*Largest to Smallest* - Lastly, press
.*OK*

**Step 6:**

- Finally, the data will be reversed according to the sequence of the helper column.

#### 3.2 Inserting Helper Row

The above procedure was to reverse the data of a column. But, the procedure will be somewhat different if the data are arranged horizontally or in a row. Here, instead of a helper column, we will insert a helper row. How we can do this is described in the following.

**Step 1:**

- Firstly, insert a new row under the data table to create the helper row.
- Then, name the row and number it according to your desired sequence.

**Step 2:**

- Secondly, select the data range from cell
.*B4:H6* - After that, select the
command just like in the previous discussion.*Custom Sort* - Then, in the
dialogue box choose*Sort*before sorting.*Options*

**Step 3:**

- Thirdly in the
dialogue box, you will see several options.*Sort Options* - Then, select
for the horizontal sorting in our procedure.*Sort left to right* - After that, press
.*OK*

**Step 4:**

- Fourthly, the
dialogue box will appear again.*Sort* - In the
dialogue box, input the helper rowâ€™s row number which is*Sort by*.*Row 6* - Then, in the
dropdown, select*Order*.*Largest to Smallest* - Lastly, press
.*OK*

**Step 5:**

- Finally, This will reverse the data horizontally.

### 4. Applying VBA to Reverse Data Vertically in Excel Cell

In our previous methods, we have either used a function or an **Excel** command to reverse data. Now, we will apply a **VBA** code in our fourth method to reverse data vertically. We have to input the correct sequence and command into the code to get our desired result. Follow the below steps to get a clear concept.

**Step 1:**

- Firstly, select the data range
.*B5:C10* - Then, from the
tab, choose**Developer**. Alternatively, you can press*Visual Basic*to do so. If you donâ€™t see the*ALT+F11*tab, then follow this link to display the Developer tab on the ribbon.**Developer**

**Step 2:**

- Secondly, after choosing the command you will see the
window*VBA**.* - Then, from the
tab choose*Insert*.*Module*

**Step 3:**

- Thirdly, paste the following code into the module.

```
Sub VBA_Reverse_Column_Data()
Dim First_Row As Variant
Dim Final_Row As Variant
Dim Initial_Num As Integer
Dim Last_Num As Integer
Application.ScreenUpdating = False
Initial_Num = 1
Last_Num = Selection.Rows.Count
Do While Initial_Num < Last_Num
First_Row = Selection.Rows(Initial_Num)
Final_Row = Selection.Rows(Last_Num)
Selection.Rows(Last_Num) = First_Row
Selection.Rows(Initial_Num) = Final_Row
Initial_Num = Initial_Num + 1
Last_Num = Last_Num - 1
Loop
Application.ScreenUpdating = True
End Sub
```

**VBA Code Breakdown**

- Firstly, we are calling the
**Sub procedure***VBA_Reverse_Column_Data*.

`Sub VBA_Reverse_Column_Data()`

- Secondly, we define the variable types.

```
Dim First_Row As Variant
Dim Final_Row As Variant
Dim Initial_Num As Integer
Dim Last_Num As Integer
```

- Thirdly, we disable the screen updating.

`Application.ScreenUpdating = False`

- Then, we set the initial number as
**1**and the last number as the number of rows in the selected range.

```
Initial_Num = 1
Last_Num = Selection.Rows.Count
```

- Afterward, we use a loop. Here, we go through the selected range until the initial number is less than the number of rows. It swaps the columns to reverse the data.

```
Do While Initial_Num < Last_Num
First_Row = Selection.Rows(Initial_Num)
Final_Row = Selection.Rows(Last_Num)
Selection.Rows(Last_Num) = First_Row
Selection.Rows(Initial_Num) = Final_Row
Initial_Num = Initial_Num + 1
Last_Num = Last_Num - 1
Loop
```

- Lastly, we re-enable the Screen Updating and finish the Sub procedure.

```
Application.ScreenUpdating = True
End Sub
```

**Step 4:**

- Fourthly, save the code in the module and press
or the play button to run it.*F5* - Before pressing the play button, keep the cursor in the module.

**Step 5:**

- Finally, after running the code, the data in the column will be reversed vertically.

**Read More:** How to Reverse Order of Columns Vertically in Excel

### 5. Using VBA to Reverse Data Horizontally

We will use another VBA code for reversing data as our final procedure. But this time, we will reverse the data horizontally. See the below-given steps for understanding our last procedure in this article.

**Step 1:**

- First of all, we will use the following data set in our procedure.

**Step 2:**

- Secondly, open the
window from the*VBA*command just like the previous method.*Visual Basic* - Then paste the following code into the module of the window.

```
Sub VBA_Reverse_Row_Data()
Dim xRange As Range
Dim xArray As Variant
Dim x1 As Integer, x2 As Integer, x3 As Integer
On Error Resume Next
xTitleId = "ExcelDemy - Reverse Data Horizontally"
Set xRange = Application.Selection
Set xRange = Application.InputBox("Select the Cell Range", _
xTitleId, xRange.Address, Type:=8)
xArray = xRange.Formula
Application.ScreenUpdating = False
Application.Calculation = xlCalculationManual
For x1 = 1 To UBound(xArray, 1)
x3 = UBound(xArray, 2)
For x2 = 1 To UBound(xArray, 2) / 2
xArray_Temp = xArray(x1, x2)
xArray(x1, x2) = xArray(x1, x3)
xArray(x1, x3) = xArray_Temp
x3 = x3 - 1
Next
Next
xRange.Formula = xArray
Application.ScreenUpdating = True
Application.Calculation = xlCalculationAutomatic
MsgBox "Success!"
End Sub
```

**VBA Code Breakdown**

- Firstly, we are calling our
.**Sub procedure**VBA_Reverse_Row_Data

`Sub VBA_Reverse_Row_Data()`

- Secondly, we declare the variable types.

```
Dim xRange As Range
Dim xArray As Variant
Dim x1 As Integer, x2 As Integer, x3 As Integer
```

- Then, we instruct the code to ignore all errors and continue the loop.

`On Error Resume Next`

- After that, we set the properties of the
.**InputBox**

```
xTitleId = "ExcelDemy - Reverse Data Horizontally"
Set xRange = Application.Selection
Set xRange = Application.InputBox("Select the Cell Range", _
xTitleId, xRange.Address, Type:=8)
```

- Then, we keep the formula intact.

`xArray = xRange.Formula`

- Next, we set some properties to speed up the code.

```
Application.ScreenUpdating = False
Application.Calculation = xlCalculationManual
```

- Afterward, we loop through the range and reverse the data.

```
For x1 = 1 To UBound(xArray, 1)
x3 = UBound(xArray, 2)
For x2 = 1 To UBound(xArray, 2) / 2
xArray_Temp = xArray(x1, x2)
xArray(x1, x2) = xArray(x1, x3)
xArray(x1, x3) = xArray_Temp
x3 = x3 - 1
Next
Next
```

- Finally, we keep the formula intact and set the Application properties to default values and thus completing our code.

```
xRange.Formula = xArray
Application.ScreenUpdating = True
Application.Calculation = xlCalculationAutomatic
MsgBox "Success!"
End Sub
```

**Step 3:**

- Thirdly, save the code in the module.
- Then keeping the cursor in the module, press
or play to run the code.*F5*

**Step 4:**

- Then the code will ask for the cell range to reverse the data.
- Here give the cell range
and then press*C4:H5*.*OK*

**Step 5:**

- Finally, the data arranged horizontally will be reversed after running the code and selecting the cell range.

**Download Practice Workbook**

You can download the free **Excel** workbook here and practice on your own.

## Conclusion

Thatâ€™s the end of this article. We hope you find this article helpful. After reading the above description, you will be able to reverse data in the** Excel** cell by using any of the above-mentioned methods. Please share any further queries or recommendations with us in the comments section below.

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- How to Reverse Column Order in Excel
- How to Reverse Data in Excel Chart

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