How to Print Background in Excel (With Easy Steps)

Sometimes we need to print a dataset in Excel with a background. We can insert a background to our dataset if we choose the Background option from the Page Layout ribbon. But it does not print the background when you print the dataset. This tutorial will teach you how to print background in Excel with easy steps. Let’s get started!


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You can download the Excel workbook from here.


Step-by-Step Procedures to Print Background in Excel

Now we will discuss step-by-step procedures to print the background in Excel. For that, we will open a dataset in Excel and insert a suitable background for it. Afterward, we will print the dataset with the background. Follow the steps below to do the task.


Step 1: Open Your Spreadsheet

We have chosen the following dataset for our example where we have 8 teams in Group A of a football cup, the Qualified Teams, and the Not Qualified Teams.

  • First of all, open the spreadsheet in Excel. You can use any version of Excel of yours. Despite some minor changes, every version has the same options.

Step-by-Step Procedures to Print Background in Excel

Read More: Excel VBA to Open Workbook in Background (2 Useful Examples)


Step 2: Add a Shape Covering Your Dataset

After opening the spreadsheet, we will add a rectangular shape to our dataset which will cover our dataset and the surrounding background.

  • In order to add a shape, go to the Insert tab.
  • Furthermore, click on Shapes.

Step-by-Step Procedures to Print Background in Excel

  • Afterward, select Rectangle from the Shapes.

Step-by-Step Procedures to Print Background in Excel

  • Now, draw a rectangle using your mouse cursor in such a way so that it covers your dataset and the surrounding background of your dataset like the following picture.

Step-by-Step Procedures to Print Background in Excel

  • Now, the Drawing Tools will be active. Click on the Shapes Fill drop-down and select White as your shape fill.

Step-by-Step Procedures to Print Background in Excel

  • As a result, you will see an output like the image below where your rectangle will be white-filled.

  • Subsequently, click on Shape Outline and select White as your rectangle outline.

  • As a consequence, you will see an output like the image below of your rectangle.

Read More: How to Change Background in Excel Sheet (4 Suitable Ways)


Step 3: Insert an Image from Picture or Texture Fill Section

Our next task is to insert an image into our rectangle. To do so, follow the steps below.

  • Firstly, Right-click on your rectangle and select Format Shape from the context menu.

Step-by-Step Procedures to Print Background in Excel

  • As a result, a Format Picture dialog box will open at the right-most corner of the screen.
  • First select Picture or texture fill from the Fill option and then click on the File field to insert a picture from your device.

Step-by-Step Procedures to Print Background in Excel

  • Next, select the picture from your device and click Insert as shown below.

Step-by-Step Procedures to Print Background in Excel

Read More: How to Make Picture Background Transparent in Excel (2 Methods)


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Step 4: Set Transparency

When we have finished inserting our picture, our next task is to set the transparency of the picture as the background. Follow the steps below to set the transparency.

  • To set the transparency of the picture, go to the Format Picture dialog box and set 75% as the transparency of your picture. You can also set the transparency as your want.
  • After that, click on the Close option like the image below.

Step-by-Step Procedures to Print Background in Excel

  • Hence, you will see an output like the image below where you will see your inserted picture as the background of your dataset.

Read More: How to Remove Background Color in Excel (5 Ways)


Step 5: Print Dataset

Now it is time for the final step which is printing the dataset. In order to print the dataset, follow the steps below.

  • First, go to the File option.

Step-by-Step Procedures to Print Background in Excel

  • Afterward, click on Print.

Read More: How to Remove Background in Excel (2 Practical Cases)


Final Output

  • Finally, we will see a print preview like the image below where it will print our dataset keeping our inserted picture as the background.

Step-by-Step Procedures to Print Background in Excel

Read More: [Fixed!] Background Color Not Changing in Excel (6 Solutions)


Things to Remember

  • In different versions of Microsoft Excel like Excel 2010, Excel 2013, or in the latest versions, the Format Picture dialog box might be slightly different.
  • If we choose the Background option from the Page Layout ribbon, we can insert a background to our dataset. But it will not print the background when you print the dataset.
  • Increasing the transparency of the inserted picture will make the background more like a watermark.

Conclusion

Hence, follow the above-described steps. Thus, you can easily learn how to print background in Excel. Hope this will be helpful. Follow the ExcelDemy website for more articles like this. Don’t forget to drop your comments, suggestions, or queries in the comment section below.


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Md. Asaduzzaman

Md. Asaduzzaman

Hello! I am Md. Asaduzzaman. Currently, I am working as an Excel and VBA Content Developer and I will be posting my articles related to this here. I graduated from Bangladesh University of Science and Technology(BUET) in 2022. I completed my BSc in Naval Architecture and Marine Engineering. I like to solve real-life problems in Microsoft Excel and share the solutions through articles. I post here regularly. Hope you find the articles helpful.

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