MIS, which stands for Management Identification System, is an integral part of organizations worldwide. MIS a method for managers and top-level administration on all branches to assemble and assess data related to daily tasks and production data. Briefly presenting information is the key here. In this article, we discuss important aspects of MIS and how you can prepare an MIS report in Excel on your own in a simple and elaborate manner.
Overview of MIS Report
MIS refers to the Management Information System. MIS reports are used by executives and top-level managers in all departments. They are to provide a bulletin view of all the information within a system. They are made by collecting, comparing, and analyzing data about daily tasks and business processes. It makes evaluating, managing, and tracking various vital elements of an organization. It also helps seamlessly identify problems, bottlenecks, pressure points, etc.
Category of MIS Report
Although there are tons of MIS categories available, only a few of them are recognized and used globally.
- Summary Report
- Exception Report
- Tread Report
- On-demand Report
Types of MIS Report in Excel
Under the category mentioned above, there are multiple types under which MIS reports fall.
A couple of them is given below.
- Sales report
- Account MIS Report
- Production MIS Report
- Income Statement Report
- Abnormal Losses Report
- Costing Report
- Inventory Reports
- Cashflow Statement Report
- Machine Utilization Report
- Report on Ideal Time.
- Orders in Hand Report
Components of MIS System
A useful Management Information System (MIS) comprises five important components.
- People: people are the ones who use the information on the system day to day basis to record essential details. People like HR officials, accountants, etc, fall into this type.
- Data: This consists of data on daily business transactions. Data is collected via deposits, withdrawals, and other transactions for a bank.
- Process: This means business procedure. These are the best practices that everyone agrees on and make the process smoother.
- Software: Software is on that connects people with Hardware/ data. Good software can make this communication seamless and increase productivity.
- Hardware: Hardware consists of printers, pc, networking modules, etc. Hardware gives the computer the computing power it needs to process data. It also lets you print and connect to a network. The hardware makes it easier and faster to convert data into information.
How to Prepare MIS Report in Excel: 2Â Suitable Examples
There is no hard and fast rule for preparing an MIS report. But there is a typical flow of task people around the world follows.
- Collect the data from different departments like marketing, financial, logistics, etc.
- Then merge these data and clean them up with data management software like Excel, SPSS, R, etc
- Then apply various data analysis tools or formulas according to your demand. Have a backup of those original data somewhere else.
- Make sure to validate your result, whether it follows or behaves correctly or not.
and we are going to use the below dataset for demonstration purposes.
Following these workflows will help you to prepare an MIS report pretty quickly.
1. Simple MIS Report in Excel
Now we are going to present another simple MIS report.
Steps
- At first, select the data table and click on the Recommended Charts from the Insert tab.
- Then there will be a new window spawn.
- From that window, click on the chart with the Manufacturer’s Name on the horizontal axis and the Unit Price name on the vertical axis.
- Click OK after this.
- From that window, click on the chart with the Manufacturer’s Name on the horizontal axis and the Total Price name on the vertical axis.
- Click OK after this.
- Next, you will see both of these charts are present in the worksheet.
- After then, select the Country of Manufacture and Quantity column.
- Next, click on the Insert Pie command in the Insert tab.
- Therefore, clicking from the 2D chart section, click on the Pie of the Pie.
- After this, you will see a pie chart about the manufacturer country’s percentage of market share respective percentages is showing.
- Finally, you can add the Total Price by Country of Manufacture by a similar process.
- Now all together, they look something like this below.
That is how you can prepare an MIS report in Excel using a simple pie chart and bar chart.
Note:
While making these bar charts, they will spawn in a new worksheet. You must copy that chart to the main worksheet(main dataset page) manually.
2. MIS Report Using Pivot Table
We will analyze the dataset with a pivot table and slicer. Pivot table enables the user to analyze data by different column criteria, and the slicer makes the filtration of those data seamless
Steps
- At first, select the dataset, and from the Insert tab, click on the PivotTable command in the table group.
- After then, a new window will open, and from that window, select the range of your data table.
- After that, click on the New Worksheet option to put your new data table on a new sheet.
- Click OK after this.
- After then, a new worksheet opens, and in that sheet, you will see a new Pivot table side window.
- In this window, drag the Components on the Rows field.
- And drag Quantity in the Value field.
- Finally, drag the Manufacturer to the Columns field.
- Then you will notice that there is a new table where Components are in the horizontal rows and Manufacturers are in the columns.
- And the value of the Quantity of them is arranged in the table accordingly.
- There are filter buttons over the chart column where you can choose which component you want to see.
- Now we want to add some charts to the Pivot table.
- To do this, first, click on the Tools command on the PivotTable Analyze tab.
- From the drop-down menu, click on PivotChart.
- After that, there will be a new window spawn. From that window, click on Column.
- Then click on the second chart icon above.
- It will show a preview of how the table will look.
- Click on OK after this.
- Then you will notice the new chart with the columns.
- On the horizontal axis, there is the Components name. They are color-coded in the legend.
- And on the vertical axis, there is the Sum of Quantity.
- Next, we will add more criteria in the column field.
- For this, drag the Unit Price in the Value field.
- You will notice that the chart has now changed and include the data on Unit Price.
- Then form the insert tab and click on Recommended Charts command.
- From the new window, click on the Column Chart options.
- And then click on the second option above.
- Click OK after this.
- Then you will notice that there is a new chart showing each component’s quantity and their respective manufacturers’ contribution to that quantity in the vertical bar.
- Next, click on the insert chart again and click on the Recommended Charts.
- Then click on the Surface option.
- Then choose the 3D-Surface options.
- Click OK after this.
- Now you will see a 3D Surface graph with three different criteria.
- Now we are going to use a Slicer.
- A Slicer can act as a filter button to filter out important information quickly.
- To do this, click on Insert and click on the Filters command.
- Then click on the Slicer command.
- After that, you will see the Slicer window asking for the criteria name.
- Click on Components and then click on OK.
- There will be a Slicer of components criteria, where clicking on any criteria will show the entry values in the table and hide the rest of them, just like Filters.
- Repeat the same process for other criteria like Manufacturing, Country of Origin,
- Then we will have three separate Slicers for the chart.
- Now you can filter out data like you and seamlessly make valuable insights.
- Here is the one kind of MIS report presented with Slicer, and Pivot Table, altogether.
In this way, you can prepare an MIS report in Excel quite easily. Try this on your dataset.
Things to Remember
- You should have a good command of Excel, especially in the chart portion.
- It depends on an effective data collection tool that can extract data from various data sources such as databases, spreadsheets, etc.
- Before doing an MIS reporting project, make sure to have a backup database to link later.
- Make reports according to the merit of the audience.
- Concentrate on the source of the database where your data are coming from.
Download Practice Workbook
Download this practice workbook below.
Conclusion
To sum it up, the question of how to prepare an MIS report in Excel is answered here elaborately with two examples. One is done with a Pivot table and Surface chart, and another is done with a Pie chart and a Bar chart. Both of them use real-life data.
For this problem, a workbook is available for download where you can practice these examples.
Feel free to ask any questions or feedback through the comment section.
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