Useful and faster methods for looking up text values in Excel are necessary especially when you have a larger dataset. In this article, I’ll discuss lookup text in Excel using 7 suitable methods with relevant examples and also with an explanation. So, you may adjust the method for your dataset.

Before moving into the methods, let’s have a look at today’s dataset where employee names are provided with their **Employee ID No** and **Email ID**.

**Table of Contents**hide

## 1. Applying the LOOKUP Function to Extract Text

Firstly, I’ll show the use of the **LOOKUP function** to retrieve a text value from a dataset.

The function returns the value in a single row or column from a similar position in the row or column.

For example, if the lookup value is 1003 (**Employee ID**) and you need to find the employee name for the ID, you may use the following formula.

`=LOOKUP(F5,B5:B12,C5:C12) `

Here, **F5 **is the lookup value, **B5:B12** is the lookup vector (cell range) of **Employee ID**, and **C5:C12** is the result vector (cell range) of **Employee Name**.

Eventually, you’ll get the following output where the names of employees are available based on the **ID**.

**Read More: **Different Types of Lookup to Apply in Excel

## 2. Using the VLOOKUP Function to Lookup Text

The **VLOOKUP function** is one of the popular functions for finding value in a column (vertical lookup).

In the following example, the function is used to extract the text for a certain cell.

The adjusted formula with wildcards for finding text value is-

`=VLOOKUP("*"&F5&"*",B5:D12,1,FALSE)`

Here, **F5 **is the lookup text, **B5:D12** is the table array (dataset from which to retrieve the text), **1** is the column index number, and lastly **FALSE **is the exact matching.

Visit the Lookup Text Using VLOOKUP in Excel article to learn more about the formula uses to extract text from a dataset.

**Read More:** How to Lookup with Multiple Criteria in Excel

## 3. Combining the VALUE & VLOOKUP Functions to Find Text

The **VALUE function** returns the number from a looking text value, we can utilize the function along with the **VLOOKUP function** to find the text.

The combined formula will be like the following-

`=VLOOKUP(VALUE(F5),B5:C12,2,FALSE)`

Here, **F5 **is the lookup text, **B5:D12** is the table array (dataset from which to retrieve the text), **2** is the column index number, and lastly **FALSE **is for the exact matching.

More importantly, **VALUE(F5)** returns the number and then the **VLOOKUP** extracts the text value.

**Read More: **How to Lookup Multiple Values in Excel

## 4. Utilizing HLOOKUP to Get the Text Value

The **HLOOKUP function** returns a value based on the lookup value in a row (horizontal lookup).

We can utilize the function to get the text value sequentially using **Asterisk** (*) at the beginning of the formula.

So, the formula will be:

`=HLOOKUP("*",B5:D12,1,0)`

Here, **B5:D12** is the table array, **1** is the row index number, and **0** (**FALSE**) is for exact matching.

**Read More: **How to Lookup Value from Another Sheet in Excel

## 5. Applying XLOOKUP with the EXACT Function

The **XLOOKUP**, an amazing **LOOKUP function** introduced in Excel 365, extracts value in a range or array.

In the following example, the function along with the **EXACT function** is used to retrieve a value.

The combined formula is-

`=XLOOKUP(TRUE,EXACT(F5,B5:B12),C5:C12) `

Here, **F5 **is the lookup value, **B5:B12** is the lookup array that contains the lookup value and **C5:C12** is the return cell range as we want to find the name.

After entering the formula, the output looks as follows.

**Read More: **How to Lookup a Table in Excel

## 6. Using XLOOKUP with Single Criteria to Lookup Text

Assuming that the employee name is divided into separate columns (one is the first name and the other one is the last name).

Now, we’ll find the email of the first name easily with the **XLOOKUP function.**

The adjusted formula is-

`= XLOOKUP(F5,B5:B12, D5:D12, 0, -1 ) `

Here, **F5 **is the lookup value, **B5:B12** is the lookup array that contains the lookup value, **C5:C12** is the return cell range as we want to find the name, **0** is for if the value is not found, and **-1** refers to match mode.

The output will be as follows.

**Read More:** Excel VBA to Lookup Value in Range

## 7. Utilizing XLOOKUP for Multiple Criteria to Lookup Text

Lastly, we’ll extract the text value that matches multiple criteria using the flexible **XLOOKUP function.**

For example, if you want to find the email based on the **First Name **and **Last Name**, you may use the following formula.

`=XLOOKUP(B15&C15,B5:B12&C5:C12,D5:D12,0,-1)`

Here, **B15 **is the first name and **C15 **is the last name, **B5:B12** is the lookup array (cell range for the **First Name**), **C5:C12** is another lookup array (cell range for the **Last Name**), **0** is for if the value is not found, and **-1** is the match mode.

After inserting the above formula, you’ll get the output like the following picture.

**Download Practice Workbook**

## Conclusion

This is how you can find the lookup text using the formula in Excel. Really, I hope this article might be beneficial for you. Anyway, if you have any queries or suggestions, please don’t forget to share them in the following comments section.

Hi

Is possible to sum all WA11?

(A1) WA11 4

(A2) AdBlue 1, WA11 223

(A3) AdBlue 3, WA11 32, shift 4

… and everything is in one column.

Thanks you very much for your help.

Sincerely Marko

Hi Marko

I hope you are doing well.

After going through your problem, I will give you 2 possible solutions.

Solution 1:This will require you to insert the number after “

WA11” within parentheses.● Add the parentheses.

● Then, write down the following formula in

B2.`=MID(A1,SEARCH("(",A1)+1, SEARCH(")",A1)-SEARCH("(",A1)-1)+0`

● Then, press

ENTER.Excelwill extract the number inside the parentheses.● Then, AutoFill up to

B3.● Finally, add the numbers.

Solution 2:● This will require you to have a helping column with the numbers with “WA11”. But this is a bit tedious if you have a lot of data.

● Now, add the numbers.

Hope this helps. Thank you.