The sample dataset contains 10 Full Names.
Method 1 – Using the Find & Replace Feature in Excel to Extract and Sort by Last Name
- Copy column B by pressing Ctrl + C and paste it in column C by pressing Ctrl + V.
- Select column C and press Ctrl+H to open the Find and Replace dialog box.
- Enter an Asterisk (*) followed by a space in Find what.
- Keep Replace with blank.
- Click Replace All > Close.
- You will extract the last names in C5:C14.
- Select both columns B and C and go to the Data tab.
- Select Sort in Sort & Filter.
- Choose Last Name in Sort by and A to Z in Order.
- Click OK.
- This is the output.
Read More: How to Sort Duplicates in Excel
Method 2 – Applying the Text to Columns Option to Sort by Last Name in Excel
- Go to the Data tab and click Text to Columns in Data Tools.
- In the Convert Text to Column Wizard dialog box, select Delimited and click Next.
- Select Space as the Delimiter and click Next.
- Choose your workbook in Destination and click Finish.
- This is the output.
Read More: How to Sort by Name in Excel
Method 3 – Sort by Last Name Using an Excel Formula
- Select the empty cell C5 and enter the formula.
=RIGHT(B5,LEN(B5)-FIND(" ",B5))
- Press Enter.
- The Last Name is displayed in the cell.
the RIGHT function extracts the rightmost value in B5. The LEN function defines the length of the text string. The FIND function looks for the text.
- Drag down the Fill Handle to see the result in the rest of the cells.
- If there is a middle name or a title before the name, use the formula:
=RIGHT(A2,LEN(A2)-FIND("@",SUBSTITUTE(A2,"","@",LEN(A2)-LEN(SUBSTITUTE(A2," ","")))))It finds the position of the last space character and uses it to extract the last name.
Read More:Â How to Sort Merged Cells in Excel
Method 4 – Sort by Last Name Using the Excel Flash Fill Option
Use the Flash Fill.
- Enter the last name in B5 into C5.
- Place the cursor at the bottom-right part of the cell.
- It changes to a plus icon.
- Select AutoFill and choose Flash Fill.
- The last names appear in column C.
Read More: How to Sort Unique List in Excel
Method 5 –Â Extract and Sort by Last Name Dynamically using the Power Query
- Select the dataset with First Names and press Ctrl + T.
- Check My table has headers in the Create Table window and click OK.
- This is the output.
- Go to the Data tab and select From Table/Range in Get & Transform Data.
- In the Power Query Editor window, right-click the first column and select Duplicate Column.
- Click Split Column in Transform.
- Choose By Delimiter.
- In the Split Column by Delimiter window, keep the selections as shown below and click OK.
- The last names will be displayed in a new column:
- Right-click the second column header and click Remove.
- Click the header arrow in the Full Name- Copy.2 column and select Sort Ascending.
- Go to the Home tab and select Close & Load To.
- Select a location in the Import Data dialog box and click OK.
- You will get the names sorted by the last names beside the original dataset.
Read More: How to Sort Merged Cells of Different Sizes in Excel
Download Practice Workbook
Download the sample workbook.
Further Readings
- How to Sort in Excel by Number of Characters
- How to Put Numbers in Numerical Order in Excel
- How to Arrange Numbers in Ascending Order in Excel Using Formula
- How to Sort Numbers in Excel
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