Sometimes we need to hide some unnecessary rows in Excel to present the information. There we frequently face a problem filling down the sequence numbers skipping hidden rows. Thatâ€™s why today we will going to discuss some methods on how to fill down sequence numbers skip hidden rows in Excel.

Here we took an Excel file having 4 columns: **Serial No**, **Month**, **Employee ID**, and **Salary** wherein rows **10**, **11** and **12** are missing. We have to fill down the sequence numbers in column B skipping hidden rows.

**Table of Contents**Expand

## 3 Ways to Fill Down Sequence Numbers in Excel Skip Hidden Rows

In this article, we will be going to discuss the top 3 methods on **how to fill down sequence numbers skip hidden rows **in** Excel**.

### 1. Using AGGREGATE Function to Fill Down Sequence Numbers Skip Hidden Rows in Excel

This one is the most convenient method to perform fill down the sequence number skipping the hidden rows in Excel. To perform it using **the AGGREGATE function**, we need to follow the following steps:

**ðŸ‘‡ STEPS:**

- You have to select
**cell B5**

- Then you have to apply the following formula:

`=(AGGREGATE(2,7,$B$4:B4))+1`

**Formula Explanation**

Here, **2** and **7** in **(AGGREGATE(2,7,..)** represent the nested** SUBTOTAL **and **AGGREGATE function **whileÂ ignoring the hidden rows and error values respectively in the range **$B$4:B4** under which we want to start the sequence numbers and thatâ€™s why we need to add **1** with it.

- After that, click
**ENTER**and you will get**1**in**cell B5**.

- Next, use
**Fill Handle**to**AutoFill**the formula for the rest of the cells to perform the same operation for other cells in Excel.

- Eventually, we will be able to fill down sequence numbers and skip hidden rows as shown in the picture below.

**Read More: **How to Fill Down to Last Row with Data in Excel

### 2. Fill Down Sequence Numbers Skip Hidden Rows in Excel Using SUBTOTAL Function

We can easily perform it by using **the SUBTOTAL function** too. To do so, we need to perform the following steps:

**ðŸ‘‡ STEPS:**

- Select
**cell B5**

- Then apply the following formula:

`=SUBTOTAL(103,$C$5:C5)`

**Formula Explanation**

Here **SUBTOTAL(103,$C$5:C5)** represents the **total numeric value** in the range **$C$5:C5**, and using the first argument **103** refers to **the COUNTA function**Â while it counts numbersÂ ignoring the hidden rows and error values.

- After that, click
**ENTER**and you will get**1**in**cell B5**.

- Next, use
**Fill Handle**to**AutoFill**the formula for the rest of the cells to fill down the sequence numbers skip hidden rows for other cells in Excel.

- Eventually, we will be able to fill down sequence numbers skip hidden rows as shown in the picture below.

**Read more:** Filling a Certain Number of Rows in Excel Automatically

### 3. Using VBA Code to Fill Down Sequence Numbers Skip Hidden Rows

We can perform this fill down the sequence number skipping the hidden rows in Excel by using **Visual Basic for Application (VBA)** too. To do so, we have to follow the following methods:

**ðŸ‘‡ STEPS:**

- First, select all cells in
**range B5:B16**.

- Go to
**Developer Tab**>> Select**Visual Basic**

** **

Then, there appears a new window. Next,

- Select
**Sheet4 (VBA)**>> Go to**Insert**>> Select**Module**

After that, there appears a **Module Box** there to write down your **VBA** codes. Then apply the following codes there:

```
Sub FillDownSequenceNumbers()
Dim Xrng As Range
Dim Ycell As Range
Dim ExcelTxt As String
Dim Xvl As Long
Dim I As Long
On Error Resume Next
ExcelTxt = ActiveWindow.RangeSelection.Address
Set Xrng = Application.InputBox("Select Range", "Fill Down Sequence Numbers", ExcelTxt, , , , , 8)
Set Xrng = Xrng.SpecialCells(xlVisible)
Debug.Print Xrng.Address
If Xrng Is Nothing Then Exit Sub
For Each Ycell In Xrng
Xvl = Xvl + 1
Ycell = Xvl
Next
End Sub
```

- By saving it, press
**F5**to run this code. Next, there appears an**InputB****ox**to select range and you just need to click**OK**

- Eventually, go to your Excel sheet, find the desired sequence numbers skip hidden rows as shown in Excel.

**Read More: **How to Autofill Dates in ExcelÂ

## Practice Yourself

Iâ€™ve given a practice sheet in the workbook to practice these explained ways to fill down the sequence number skipping the hidden rows in Excel. You can download it from the link given above.

**Download Practice WorkBook**

## Conclusion

In this article, I have tried to explain 3 different ways to fill down the sequence number skipping the hidden rows in Excel. Last but not least, I will be extremely grateful if you comment down below any of your suggestions, ideas, or feedback.

## Related Articles

- How to AutoFill Formula When Inserting Rows in Excel
- How to Fill Column in Excel with Same Value
- How to Autofill a Column in Excel
- How to Auto Populate from Another Worksheet in Excel

**<< Go Back to Autofill Numbers |Â Excel AutofillÂ | Learn Excel**

When I enter the aggregate the fill handle doesn’t work!

Hello WILL,

Thanks for your feedback. There are some reasons that are why you may have faced the problem. You can solve it by following the steps:

1. Maybe your Fill Handle tool is deactivated. To activate it, Click File > Options > Advanced > Enable fill handle and cell drag and drop.

2. The AGGREGATE function can work only for vertical ranges, not for horizontal ranges. So always apply it for vertical ranges and then the Fill Handle should work.

3. The AGGREGATE function is available since 2010, so if you are using an older version of Excel then it won’t work.

If the above solutions fail to rescue you then your issue is quite particular and that is difficult to find out without the file. So if you share your file with us then we hope, we could provide you with the exact solution.

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