How to Autofill Numbers in Excel Without Dragging (5 Methods)

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Microsoft Excel provides numerous ways to autofill numbers with or without dragging. Filling down the column is the most common method to complete a series.

But if you don’t want to drag to autofill numbers, this article should help you through the following guidance with other useful methods.


Watch Video – AutoFill Numbers in Excel Without Dragging


How to Autofill Numbers in Excel Without Dragging: 5 Methods

Here, we can apply 5 separate methods to autofill numbers in Excel. These methods do not require any kind of dragging. For avoiding any version or compatibility issues, try to use the Excel 365 version.


1. Using the ‘Fill Series’ Option to Autofill Numbers

For example, you want the multiples of a number within a fixed range.

We’re going to find the multiples of 15 here up to 200.

Step 1: 

  • Go to the Home tab.
  • Go to the Editing group of commands.
  • Click on the Fill drop-down.
  • From the drop-down select Series command.

Step 2: 

  • You’ll find a box with multiple options to choose from.
  • Insert 15 as Step Value; it’ll count the steps or intervals to show the next value sequentially.
  • Type 200 inside the box of Stop Value; it’s the final value of your range within which you want to see the results.

using fill series to autofill numbers in excel without dragging

Step 3: 

  • Click OK and you’ll see all the multiples of 15 within 200 at once.

using fill series to autofill numbers in excel without dragging

Read More: Drag Number Increase Not Working in Excel


2. Using Flash Fill Feature to Autofill Numbers

This option is really interesting if you want to fill a series with a pattern. Suppose, you have a list of names and ID numbers of some students in a school. You only need their ID numbers.

Step 1:

  • Type the first ID number from Cell B4 in the column of ID (Column B) in cell C4.

using flash fill to autofill numbers in excel without dragging

Step 2:

  • Like the previous process, select the Fill drop-down under the Home tab.
  • Click on the Flash Fill command now.

using flash fill to autofill numbers in excel without dragging

  • The ID numbers of all students in your list will be displayed right away.

using flash fill to autofill numbers in excel without dragging


3. Editing Name Box to Autofill Numbers in Excel

Now here you’re seeing a chart of some pizza items with their prices. You want to calculate the final prices with 7.5% VAT. Let’s do it for the first case manually.

Step 1:

  • Multiply C5 with 1.075(for 7.5% VAT the multiplier will be 1.075) at Cell D5.
  • You’ll get the final price including VAT for the item Margherita.

Step 2:

  • Now copy D5.

editing name box to autofill numbers in excel

Step 3:

  • Go to the Name Box and type your cell range D5:D14 for calculation.
  • Press Enter.

Step 4:

  • Now press CTRL+V to paste finally.
  • You’ll get all the final prices including VAT for all pizzas under Column D.

editing name box to autofill numbers in excel


4. Copying Formula(s) and Then Navigating to Paste to Autofill Numbers

You can evaluate the final prices with VAT in another method which won’t need to insert the range in the Name Box.

Step 1:

  • Like the previous method, calculate the final price at D5 for the first one.

Step 2:

  •  Now copy D5.

copying and pasting formula to autofill numbers in excel

Step 3:

  • Navigate to C2 by pressing the Left Arrow key.
  • Press the CTRL+Down Arrow key to reach the last cell (C14) in column C.

Step 4:

  • Navigate to D14 with the Right Arrow key and press the CTRL+Shift+Up Arrow key.
  • It’ll select the whole column range (D2:D14) where you need the overall calculated results.

Step 5:

  • Press CTRL+V to paste and you’ll find your desired results in column C.


5. Applying SEQUENCE Function to Autofill Numbers

The SEQUENCE function is another useful function to execute the series by auto-filling.

For example, you want a series starting from 5 and with a common difference of 12.

You want to get the 1st 15 values in this series.

Step 1:

  • In the Function Bar, type:
=SEQUENCE(15, 1, 5, 12)
  • Here inside the bracket,
  • 15 denotes the no. of rows you want to see.
  • 1 is for column no.
  • 5 is the initial value you want to start from.
  • And 12 is for the common difference which you’ll find as Step Value in the Function Bar during typing.

applying sequence function to autofill numbers in excel

Step 2:

⇒ Press Enter and you’ll get the full series with a common difference of 12.

applying sequence function to autofill numbers in excel

Read More: How to Auto Number Cells in Excel 


How to Autofill Formula in Excel Without Dragging

Previously, we had seen that we could autofill the numbers in a series. Now, we are going to demonstrate how you can autofill formulas in a series without dragging.


1. Double Clicking on Fill Handle

Double-clicking on the Fill Handle is the most effective and easy way to fill the series with Formula.

Steps

  • We need to calculate the Price with 7.5% VAT of the product mentioned in the range of cells B5:B14.
  • To do this, select cell D5 and enter the following formula:

=C5+C5*0.075

Double Clicking on Fill Handle

  • Then notice the Fill Handle icon in the corner of cell D5.
  • Double-click on the Fill Handle.

  • After double-clicking the Fill Handle, you will notice that the range of cells D5:D14 is now filled with the price value with a 7.5% rise.

  • This is how we autofill numbers in Excel without dragging.

2. Using Keyboard Shortcut to Fill Adjacent Cells with Formulas

Using the keyboard shortcuts, we can fill the adjacent cell with formulas with ease. The filling up of the series can be done in both horizontal direction and vertical direction

Steps

  • We need to calculate the Price with 7.5% VAT of the product mentioned in the range of cells B5:B14.
  • To do this, select cell D5 and enter the following formula:

=C5+C5*0.075

Use Keyboard Shortcut to Auto Fill Adjacent Cell with Formulas

  • Now select the cell with this cell, and also select the range of cells that you are going to fill up with the values of price.
  • Then press Ctrl+D from the Keyboard.

  • This will fill the range of cells D5:D14 with the formula mentioned in cell D5.


Download Practice Workbook

You can download the practice sheet here which was prepared while writing this article.


Conclusion

These are all basic and very effective methods and functions you can use to autofill a series of numbers without dragging or filling it down. If you have any suggestions or opinions on this article let me know in the comment box.

Feel free to ask any questions or feedback through the comment section.


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Nehad Ulfat
Nehad Ulfat

NEHAD ULFAT is an excellent marine engineer who loves working with Excel and diving into VBA programming. For him, programming is like a tool that saves time when dealing with data, files, and the internet. His skills go beyond the basics, including ABACUS, AutoCAD, Rhinoceros, Maxsurf, and Hydromax. He got his B.Sc in Naval Architecture & Marine Engineering from BUET but switched gears, working as a content developer.  In this role, he creates techy content all about Excel... Read Full Bio

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