Sowmik Chowdhury
In Microsoft Excel, we generally work in a datasheet view. This type of view helps us perform many actions in Excel. Also, it helps us understand a large set of data easily. Moreover, we can perform calculations using the datasheet view in Excel conveniently. This article demonstrates what is datasheet view in Excel.
Download Practice Workbook
You can download the practice workbook from the link below.
What Is Meant by Datasheet View in Excel?
A datasheet view generally means when all the data are contained in a table. Also, in a datasheet view, we show results and queries in a table. Moreover, we can call a sheet with a datasheet view a datasheet.
In Microsoft Excel, the view we normally see is a datasheet view. Also, we can call a worksheet in Excel a datasheet. In the following screenshot, we can see an example of a datasheet view in Excel.
In this view, we can perform many actions. For example, we can organize data, change the color of text and background, change text format and alignment, and many others. As a result, we can say that this type of view is very convenient to work with in Excel.
We have used Microsoft Excel 365 version for this article, you can use any other versions according to your convenience.
Read More: How to Use Sheet View in Excel (with Simple Steps)
Organizing Data in Datasheet View of Excel
Let’s assume, we have the Sales Quantity of different models of laptops over different Weeks in a datasheet or in a datasheet view in Excel. Now, you want to organize the data.
In this case, we will see two examples to organize data in Datasheet View in Excel. One is of resizing a column or row, and the other is of inserting or deleting a new column or row in the datasheet.
⧪ Resize a Column or Row
In this section, we will see how to resize a column or row in Datasheet View. Now to do so, follow the steps below.
- First, select the column you want to resize. In this case, we select column B.
- Then, go to the top of the datasheet view.
- After that, put your cursor on the right edge or left edge.
- At this point, a resizing cursor as shown in the following screenshot will appear.
- Finally, drag this cursor to the left or right to resize your column.
Similarly, you can resize your column by taking your cursor to the left side of the datasheet view.
Read More: How to Create Different Views for Different Users in Excel
⧪ Insert or Delete a Column or Row
Now, suppose you want to insert or delete a row or column in a datasheet view. In this case, follow the steps below to do so.
- First, select the row you want to delete or insert your new row. In this case, we select Row 11.
- Next, go to the extreme left of the datasheet view.
- Now, right-click on Row 11.
- At this point, choose Insert or Delete.
- Finally, by clicking on Insert or Delete you will finish your action.
Similarly, you can insert or delete a column by going to the columns at the top of your datasheet view. Also, using these steps you can hide or unhide a row or a column.
Read More: How to Remove Unused Cells in Excel (8 Easy Ways)
Changing Background or Text Color
In this section, we will change the cell background color or the text color in Excel. We can easily do this from the datasheet view in excel.
First, we will see how to change the background color of a cell in Excel. Now to do so follow the below steps.
- At the very beginning, select the cell you want to change color.
- Next, go to the Home tab.
- After that, go to Fill Color options as shown in the below screenshot.
- Consequently, choose your color from the options of different colors.
Now, we will see how to change the text color in a datasheet view of Excel. Follow the below steps to do so.
- First, select the cells you want to change the text color of.
- Next, go to the Home tab.
- Now, go to Font color options.
- Finally, choose the color you prefer.
Read More: How to Grey Out Unused Cells in Excel (3 Quick Methods)
Changing Text Format and Alignment in Datasheet View
In a datasheet view, we can also change the text format and alignment. This helps us get our preferred look at the datasheet.
First, we will see how to change the text font in Excel. Now to do so follow the below steps.
- At the very beginning, select the cells you want your font styles to change.
- Next, go to the Home tab.
- Then, go to Fonts.
- Finally, choose your preferred font (here, we have selected Calibri font).
Now, we will see how to change the font size in a datasheet view in excel. Follow the below steps, to do so.
- First, select the cells you want your font size to change (here, we have selected font size 12).
- Next, go to the Home tab.
- Then, go to Font Size.
- Finally, choose your preferred Font Size.
At this point, we will see how to change the text alignment options. In this case, we change the alignment to middle and center. Now, to do so, follow the below steps.
- First, select the cells you want your text alignment to change.
- Next, go to the Home tab.
- Then, go to alignment options.
- Now, change your alignment to Middle Align and Center.
Read More: How to Show Only One Page in Excel Page Layout View (4 Ways)
Practice Section
For doing practice by yourself we have provided a Practice section like below on the right side of every worksheet. You can change the organization, background color, or text color, or change the text formatting and alignment of this section as per your choice.
Conclusion
From this article, we can learn about what is datasheet view in excel. Last but not least, I hope you found what you were looking for from this article. If you have any queries, please drop a comment below. Also, if you want to read more articles like this, you can visit our website ExcelDemy.
