How to Make Text Automatically Wrap Around in Excel (5 ways)

While using Excel, we often observe that our text in the cell is so large that they don’t fit properly within the cell. So, what happens, is that those cell texts are going to be overlapped with the neighboring Cells. This is inconvenient as other cell values views are compromised and it became difficult to understand in which cell actually the text is. In this article, we are going to discuss how we can wrap large text in cells automatically with the help of Excel in 5 different ways.


Download Practice Workbook

Download this practice workbook.


5 Ways to Make Text Automatically Wrap Around in Excel

In this article, I am going to use this dataset for demonstrating purposes. In row 4, a long text in Cell D4 is shown. This text is unwrapped and so long that it overlaps other neighboring Cells.

Below there is a Cell containing the same text but in wrapped format. How we get to this wrapped format will discuss here with explanations and demonstrations.

5 Ways to Make Text Automatically Wrap Around in Excel


1. Wrap Text in Excel by Format Cells Option

Just clicking the right mouse button or pressing Alt+1, You can easily launch the format tab and convert unwrap text into wrap format text.

Steps

  • Select the cell that contains text which needs to be wrapped.

Wrap Text in Excel by Format Cells Option 

  • Then right-click. From the context menu, select Format Cells.

Wrap Text in Excel by Format Cells Option 

  • Next, in the Text control option in the Alignment, check the box of Wrap Text. Then click OK.

Wrap Text in the Format Cells Dialog Box

  • After pressing OK, you will notice that the Text in Cell D6 is wrapped.

Wrap Text in Excel by Format Cells Option 

Adjust Row height properly to see all the text.


2. Wrap Text in Excel Using Ribbon

The easiest method to wrap text in Excel is to use Ribbon.

Steps

  • At first, select the cell or cell ranges that contain text which needs to be wrapped.
  • After that, from the Home tab, click the Wrap Text option from the Alignment group.

Wrap Text in Excel by Using Ribbon

  • After clicking OK, you will see that all the text in your selected Cell D4 is now in wrap format.

Wrap Text in Excel by Using Ribbon

Adjust Row height properly to see all the text.


3. Wrap Text Using the Shortcut Command

Using a simple shortcut, you can easily turn unwrapped text into wrapped text.

Steps

  • As we can see, the text in Cell D4 is in unwrap format and too long to fit into one Cell.

Manual Line Breaks to Wrap Text in Excel

  • To resolve this problem, select Cell D4, then press Alt > H > W. Press it one by one. You don’t have to press it all together.

Manual Line Breaks to Wrap Text in Excel

  • After entering this shortcut, you will see text in Cell D4 is now in wrapped condition.

Manual Line Breaks to Wrap Text in Excel

Adjust Row height properly to see all the text.


4. Manual Line Breaks to Wrap Text in Excel

You can manually enter the break line to break an unwrapped text into wrapped text.

Steps

  • Select the cell that contains text that needs to be wrapped. In this case, it is Cell D6.
  • After selecting the cells, double-click the cell to enable edit mode or press F2.
  • In the Cell text, place the cursor where you want to break the text.
  • Then press Alt+Enter. Which will break the line into two parts.

Manual Line Breaks to Wrap Text in Excel

  • Proceed to enter more line breaks if necessary. By repeating this process, you can successfully break the line and make unwrapped text wrapped.

Manual Line Breaks to Wrap Text in Excel


5. Using VBA to Wrap Text Automatically

Using a simple VBA Macro can drastically reduce the time to wrap the unwrapped text.

Steps

  • First, go to the Developer tab, then click Visual Basic.

Using VBA to Wrap Text Automatically

  • Then click Insert, then click Module.

Using VBA to Wrap Text Automatically

  • In the module window, enter the following code:
Sub wrap_text()

  Range("D4").WrapText = True

End Sub

Note :

 In this code, Cell D4 indicated that this code is going to execute content in Cell D4, so if you have your data in other Cell, replace Cell D4 with your desired Cell address.

  • Then close the window.
  • After that, go to the View tab > Macros > View Macros.

Using VBA to Wrap Text Automatically

  • Next, click View Macros, and select the macros that you created just now. The name here is wrap_text. Select and then click Run.

  • After clicking Run, you will see all the Text in Cell D4 now wrapped.

Using VBA to Wrap Text Automatically

In case, someone wants to wrap a range of Cells, like the dataset shown below,

Using VBA to Wrap Text Automatically

They need to enter the following code in the VBA editor:

Sub wrap_text2()

  Range("D4:D7").WrapText = True

End Sub

Note:

In this code, D4:D7 indicates the range of data that we are choosing. If you want to choose a different range of data, simply replace D4:D7 with your target Cell range address.

  • Then close the VBA editor window.
  • After that, go to View tab > Macros > View Macros.

Using VBA to Wrap Text Automatically

  • After clicking View Macros, select the macros that you created just now. The name here is wrap_text2. Select it then click Run.

  • After clicking Run, you will see that all of your unwrapped text in the range of Cells is in wrap format.

Using VBA to Wrap Text Automatically

To wrap a whole worksheet, you need to use the following code:

Sub wrap_text3()

ActiveSheet.UsedRange.WrapText = True

End Sub

 

  • Then close the window.
  • After that, go to the View tab > Macros > View Macros.

  • After clicking View Macros, select the macros that you created just now. The name here is wrap_text3. Select and then click Run.

  • After clicking Run, you will see that all your text in the whole worksheet is now in wrap format.

Using VBA to Wrap Text Automatically


Conclusion

To sum it up, the question “how to make text automatically wrap around in excel” is answered here in 5 different ways. Starting from using the formatting tool to the ribbon tool, breaking the line, we used VBA at last. Among all of the methods used here, Using the Ribbon tool is the easiest and most time-saving one. The VBA process is also less time-consuming and simplistic but requires prior VBA-related knowledge. Other methods don’t have such a requirement.

For this problem, a macro-enabled workbook is available for download where you can practice these methods.

Feel free to ask any questions or feedback through the comment section. Any suggestion for the betterment of the Exceldemy community will be highly appreciable.

Rubayed Razib Suprov
We will be happy to hear your thoughts

Leave a reply

ExcelDemy
Logo