How to Use Formula in Excel Table (4 Suitable Examples)

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Excel Table allows you to create formulas that apply to the entire table, copy easily, and are more options than traditional formulas which are called structured references. This article will help you understand all the amazing features of Excel Tables and will convince you to use formula in Excel Table.

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What is an Excel Table?

We can say that Excel Tables are containers for our data. Imagine you have a storeroom, so there you will arrange your books to a shelf, electric tools to a different shelf. Excel Tables are like those shelves. It helps to contain and organize data in your worksheets like that. Tables manage excel that all the data is related.

Create a Formula and Apply to an Excel Table

The way we use an Excel formula in a typical Excel sheet and in an Excel Table is a bit different but not so difficult. I’ll show some easy examples which will be well enough to learn that. Let’s start with the SUM function. Before that, I’ll introduce you to my dataset first. It represents selling information- Order ID, Date, Unit Sold, and Sell Type of a company.

At first, we’ll convert our dataset to a table.

Step 1:

⏩ Select any cell from the dataset.

⏩ Then click as follows: Insert > Tables > Table

Create a Formula and Apply to an Excel Table

Step 2:

⏩ Now just press OK here.

Create a Formula and Apply to an Excel Table

Look that our table is ready. I have changed the name of the table to ‘Sales’. To do that-

Step 3:

⏩ Press any data in the table and click- Table Design > Table Name

Create a Formula and Apply to an Excel Table

Now let’s count the total sold unit with the SUM function.

Step 4:

⏩ Activate Cell D14.

⏩ Type =SUM(Sales[

Then you will see that it is showing the header names of our table like the image below.

⏩ Select Unit Sold.

It’s called the Structured Reference. No need to use the cell references here.

Create a Formula and Apply to an Excel TableStep 5:

⏩ Finally, close the brackets and hit the Enter button.

Create a Formula and Apply to an Excel Table

And now we have got our total sold unit.

Calculate Total Cost:

Next, I’ll show how to use the total column in a formula. For that, I have modified the table. I have added products’ prices and their delivery costs. Then to calculate the total I have added a new column.


⏩ Type the name of the column adjacent to the last header and hit the Enter button, Excel Table will automatically convert it to a part of the table.

Calculate Total Cost:

Here’s our new column.

Calculate Total Cost:

Also, you can click- Home > Cells > Insert > Insert Table Columns to the Right to add a column.

Calculate Total Cost:

Now we’ll find the total cost for each order using Structured Reference.


⏩ In Cell E5 type the formula given below-

=SUM(Table1[@[Price]:[Delivery Cost]])

⏩ Press the Enter button on your keyboard.

Calculate Total Cost:

Now take a look that we have found the total values for all rows. No need to use the Fill Handle tool here. It’s the advantage of Excel Table.

3 More Examples with Formula in an Excel Table

Let’s see three more examples of how to use formulas in an Excel Table.

1. SUMIF Formula with Single Criteria

Let, we’ll count the sold units which have been sold in online with the SUMIF function. The SUMIF function returns the sum of cells that meet a single condition.


⏩ Type the given formula in Cell D14

=SUMIF(Sales1[Sell Type],"Online",Sales1[Unit Sold])

⏩ Click the Enter button then.

Formula with Single Criteria

Here’s our output-

2. SUMIFS Formula with Multiple Criteria

Here, we’ll count units with multiple criteria. We’ll count only those units which are Food items and sold in-store by using the SUMIFS function. The SUMIFS function returns the sum of cells that meet multiple conditions.


⏩ By activating Cell D14 write the given formula-

=SUMIFS(Sales2[Unit Sold],Sales2[Category],"Food",Sales2[Sell Type],"Store")

⏩ Later, just hit the Enter button.

Formula with Multiple Criteria

We are done with the operation now.

3. COUNTIF Formula to Count Based on Criteria

In our very last example, we’ll count the online orders with the COUNTIF function. The COUNTIF function counts the number of cells in a range, that meets the given criteria.


⏩ Write the given formula in Cell D14

=COUNTIF(Sales3[Sell Type],"Online")

⏩ Hit the Enter button to get the result.

Formula to Count Based on Criteria

Then we’ll get the output like the image below.


I hope all of the methods described above will be good enough to use a formula in an Excel table. Feel free to ask any question in the comment section and please give me feedback.

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Md. Sourov Hossain Mithun
Md. Sourov Hossain Mithun

Md. Sourov Hossain Mithun, an Excel and VBA Content Developer at Softeko's ExcelDemy project, joined in October 2021. Holding a Naval Architecture & Marine Engineering degree from BUET, Mithun showcases expertise during his two-year tenure. With over 200 published articles on Excel topics, he earned a promotion to Team Leader, excelling in leading diverse teams. Mithun's passion extends to Advanced Excel, Excel VBA, Data Analysis, and Python programming, contributing significantly to the innovative and dynamic environment of ExcelDemy... Read Full Bio

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