Excel Row and Column Limit – 3 Tips


Limiting rows and columns is crucial for managing data in large datasets

This is an overview of Excel row and column limit.

Overview of Excel row and column limit

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Tip 1 – Use the Context Menu to Limit Excel Rows and Columns

  • Select a column (F).
  • Press CTRL+SHIFT+Right arrow(→) to select all the columns in the workbook starting from the selected one.

Using keyboard shortcut to select all columns

  • Right-click to open the Context Menu.
  • Select Hide.

Pressing Hide from the Context menu

  • Select a row (15).
  • Press CTRL+SHIFT+Down Arrow(↓) to select all the rows downwards.

Using keyboard shortcut to select all rows

  • In the Context Menu, choose Hide.

Selecting Hide from the Context menu

  • This is the output.

Final output limiting row and column in Excel

Tip 2 –  Apply the Format Feature to Limit Excel Rows and Columns

  • Select a column and press CTRL+SHIFT+Right Arrow(→) to select all columns.
  • Click Hide Columns in Format.

Using Format feature to hide selected columns

  • Select all the rows by pressing CTRL+SHIFT+Down Arrow(↓).
  • Choose Hide Rows in the Home tab.

Using format feature to hide rows in Excel

  • This is the output.

Final output with limiting row and column in Excel

Tip 3 –  Use the VBA Properties to Limit Excel Rows and Columns

  • Open the VBA window by right-clicking the sheet name
  • Enter a cell range in the Scroll Area to lock the cell range.

Using VBA properties to limit row and column in Excel

What Happens When Excel Loads More than One Million Rows?

Data is lost. To handle larger datasets, use Microsoft Power BI or database management systems.

How to Overcome Row Limit in Excel?

Use the Power Query.

  • To combine data from another workbook, go the Data tab.
  • Click Get Data>>From File>>From ExcelWorkbook.

Visiting Data tab to import data from another source

  • Select a file and press Import.

Selecting a new worksheet to import data

  • In the Power Query editor, choose Load to in Navigator.

Selecting Load to option to import data using power query

  • Choose PivotTable Report to quickly create a pivot table.
  • Check Add this data to the Data_Model.

By using the PivotTable Report you can handle more than 1M rows by using filters.

Selection of PivotTable Report to import data as report

  • You can also choose Only Create Connection to deal with multiple sheets that have 1M rows.

Choosing Only Create Connection to make connections only

  • In the right pane, double-click the query to open it.

Double clicking to open the queries with data

  • Import data from multiple worksheets and handle them in Power Query.

Final result power query to overcome row limit in Excel


Frequently Asked Questions

1. What is the maximum number of rows and columns in Excel?

Answer: The maximum number of rows in Excel is 1,048,576 and the maximum number of columns is 16,384.

2. Can I combine multiple Excel files to handle more data?

Answer: Yes, you can combine multiple Excel files using tools like the Power Query or formulas like VLOOKUP or INDEX-MATCH.


Excel Row and Column Limit: Knowledge Hub

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Wasim Akram
Wasim Akram

Wasim Akram holds a BSc degree in Industrial and Production Engineering from Ahsanullah University of Science and Technology. Over the past 2 years, he has been actively contributing to the ExcelDemy project, where he has authored more than 150 articles. Now, he is working as an Excel VBA and Content Developer. He likes learning new things about Microsoft Office, especially Excel VBA, Power Query, Data Analysis, and Excel Statistics. He is also very interested in machine learning and... Read Full Bio

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