How to Insert Digital Signature in Excel (3 Quick Methods)

Suppose we have a dataset of a company’s Product Name and the Remaining Stock for the products. Let’s insert a digital signature, using 3 different methods.

Sample data to show how to insert digital signature in Excel

Method 1 – Inserting a Signature Line

We can insert a digital signature by using the Signature Line option.


  • Click the “Text” option on the “Insert” tab.
  • Click “Signature Line”.

A new window will appear named “Signature Setup”.

  • Provide a name in the “Suggested signer” box.
  • Enter a title and e-mail address in the corresponding boxes.
  • Click OK to continue.

Using Insert Option to Add Digital Signature

A signature box is placed in our worksheet. Let’s add our desired signature in the place of “X”.

  • Select the signature box, and from the right pane click the “Sign” option from the drop-down list.

We have successfully inserted a digital signature in our Excel worksheet.

Using Insert Option to Add Digital Signature

Method 2 – Using the Draw Feature

You can also draw your own signature.


  • Go to the “Draw” tab and select a suitable “Thickness” and “Color” for the pen.

  • Draw your own customized signature on the worksheet.

A digital signature is inserted into the worksheet.

Insert Digital Signature Utilizing Draw Feature

This may qualify as a handwritten signature since it was rendered using a pen!

Read More: How to Protect Excel Sheet from Deleting

Method 3 – Insert a Picture of a Handwritten Signature

We can add a handwritten signature from a scanned copy or saved image.


  • Open the workbook, and choose “This Device” from the “Pictures” option on the “Insert” tab.

Insert Picture to Convert Handwritten Signature into Digital

  • Select an image file from your storage and click “Insert”.

  • After the image is inserted, select it.
  • Go to the “Picture Format” tab and click “Crop” from the “Size” group.

Insert Picture to Convert Handwritten Signature into Digital

  • After cropping the image, select the “Crop” option again from the list.

We have successfully inserted a digital signature in Excel.

Insert Picture to Convert Handwritten Signature into Digital

Things to Remember

  • You can also add an invisible signature from the “Protect Workbook” feature. Go to File > Info > Protect Workbook > Add a Digital Signature. This invisible signature will be visible after the completion of the Microsoft signing certificate.
  • In order to access the “Draw” feature, go to File > Options > Customize Ribbon. From the right pane tickthe “Draw” option.

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Wasim Akram
Wasim Akram

Wasim Akram holds a BSc degree in Industrial and Production Engineering from Ahsanullah University of Science and Technology. Over the past 2 years, he has been actively contributing to the ExcelDemy project, where he has authored more than 150 articles. Now, he is working as an Excel VBA and Content Developer. He likes learning new things about Microsoft Office, especially Excel VBA, Power Query, Data Analysis, and Excel Statistics. He is also very interested in machine learning and... Read Full Bio

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