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How to Copy Formatting in Excel (3 Easy ways)

Fortunately, many of us use Excel in our business organizations. In any business organization, we use Excel to organize data as per need and make databases for the future. Moreover, one interesting thing is that we can copy the formatting of cells easily in Excel. However, I have used Microsoft Office 365 for the purpose of demonstration, and you can use other versions according to your preferences. In this article, I will show you 3 suitable methods to copy formatting in Excel. Hence, read through the article to learn more and save time.


Download Practice Workbook

You can download the workbook used for the demonstration from the download link below.


3 Suitable Ways to Copy Formatting in Excel

In this tutorial, I will show you how to copy formatting and the process becomes more interesting with Excel. However, the task is easy and simple. But you will need an arrangement in order to perform the operation properly. Here, I have used 3 different methods to make you understand the scenario properly. For the purpose of demonstration, I have used the following sample dataset. Here, the dataset contains the Customer Name, Due Amount, and Due Date. However, the due amount and due date are highlighted here so that it helps to collect the dues on time.

How to Copy Formatting in Excel Dataset


1. Copy Formatting with Format Painter

First of all, to copy formatting from one cell to another we can use Format Painter in Microsoft Excel for multiple cells. Moreover, it works to copy format from one or multiple cells, even columns, and paste it into the other one. However, it’s an amazingly efficient and simple process to format the cells.


1.1 Only One Cell

For instance, I will copy the formatting of only one cell. Let’s not waste more time. So, follow the steps mentioned below. Here, I have copied the data for David to apply Format Painter.

📌 Steps:

  • Initially, select cell C5.
  • Then, go to the Home tab and click on Format Painter from the Clipboard section.

Copy Formatting with Format Painter in Excel

  • Next, you will find a brush symbol along with your cursor.
  • After that, select the cell in which you want to copy the format. Here, I have selected C12.

  • Finally, you will get your desired output.

Copy Formatting with Format Painter for Only One Cell


1.2 Multiple Cells

In this part, I will show how to copy the formatting of multiple cells in Excel. Nevertheless, for lengthy datasets, you can also copy the formatting of multiple cells using Format Painter. Additionally, the process is straightforward and easy to understand. In this part, I will use keyboard shortcuts to activate the Format Painter. Hence, go through the steps below in order to complete the operation.

📌 Steps:

  • First of all, select the cell you want to copy. Here, I have selected cell C5.
  • Thereafter, press ALT + H + F + P and you will notice a brush symbol along with your cursor.
  • Now, select the dataset where you want to paste formatting.

Copy Formatting with Format Painter for Multiple cells in Excel

  • At last, the output will appear as below.

Read More: How to Use Format Painter Shortcut in Excel (5 Ways)


2. Utilize Fill Handle Tool to Copy Formatting in Excel

Furthermore, you can use Format Painter to format a single cell and then use the Fill Handle tool to format the rest of the cells in the column of the dataset. However, the process is quite easy and time-saving. Hence, read through the steps below to complete the operation properly.

📌 Steps:

  • In the beginning, copy the formatting into one cell using the Format painter. Here, I have selected cell D5 to copy and paste into cell C12.

Utilize Fill Handle Tool to Copy Formatting in Excel

  • Afterward, use the Fill Handle tool for the entire column.
  • Now, you will notice an option symbol at the end of the auto-filled cell.
  • Finally, click on it and select Fill Formatting Only.
  • Thus, you’ll get the desired outcome.

Read More: How to Copy Cell Format in Excel (4 Methods)


Similar Readings


3. Use Paste Special Feature to Copy Format

Last but not least, you can copy formatting along with values and many more options using the Paste Special option. Moreover, it is a common tool and we use it on regular basis in Excel. Now, let’s have a look at various processes of using Paste Special. For the purpose of demonstration, I have mentioned two different scenarios below.


3.1 Within Same Sheet

In general, you can use Paste Special feature to copy format within the same sheet. So, go through the steps mentioned below. For the purpose of demonstration, I have changed the dataset a bit.

Use Paste Special Feature to Copy Format Within Same Sheet

📌 Steps:

  • Firstly, select the complete or partial dataset.
  • Secondly, press Ctrl + C to copy the data.
  • Thirdly, select the first cell where you want to copy the data with the format.

  • Fourthly, right-click on it and simply select Formatting from the Paste Options.

  • Lastly, the final result will appear as the image mentioned below.

Use Paste Special Feature to Copy Format


3.2 Copy Formatting to New Sheet

Additionally, you can utilize a similar process to copy the formatting to a new sheet in Excel. However, the process is simple and easy to operate. Hence, read through the steps below in order to complete the task properly. For the purpose of demonstration, I have taken a new sheet named Paste Special New Sheet 2 and inserted some data as below.

Use Paste Special Feature to Copy Format in New Sheet

📌 Steps:

  • Initially, select the complete or partial dataset from Paste Special New Sheet 1.
  • Then, press Ctrl + C to copy the data similarly.

  • Next, go to the new sheet and select cell B4 to paste it by selecting Formatting from the Paste Option.
  • Finally, you will receive your desired output.

Read More: How to Custom Format Cells in Excel (17 Examples)


Things to Remember

  • Firstly, the Format Painter can only copy formats and not values.
  • Secondly, in order to copy multiple cell formatting, you need to click on Format Painter twice and paste wherever you need. In the end, press Esc to deselect Format Painter.
  • Thirdly, the Fill Handle will paste with the same values. Thus, to show the previous values you must change AutoFill to Fill Formatting Only.
  • Finally, Paste Special has a variety of pasting options and you can use anyone you need.

Conclusion

These are all the steps you can follow to copy formatting in Excel. Overall, in terms of working with time, we need this for various purposes. I have shown multiple methods with their respective examples, but there can be many other iterations depending on numerous situations. Hopefully, you can now easily create the needed adjustments. I sincerely hope you learned something and enjoyed this guide. Please let us know in the comments section below if you have any queries or recommendations.

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Syeda Fahima Nazreen

Syeda Fahima Nazreen

Hello People! This is Syeda Fahima Nazreen. I have completed my Bachelors in Science in Electrical and Electronic Engineering. I love to do research and work anything related to technology which includes research and development. I feel great to share my knowledge with you people and your thoughts and opinions about my writing is highly appreciated by me.

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