Fortunately, datastore, process, and manipulation are very familiar uses of Microsoft Excel. When we work with a large amount of data, sometimes we need to identify our required data by changing the color of the data. In this article, we will discuss 3 suitable ways to change text color based on the value with Excel Formula with appropriate illustrations.
Here, we have used Excel Formula in Conditional Formatting to change text color based on value. Read through the rest of the part to learn more along with some other methods in detail.
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3 Ways to Change Text Color Based on Value with Excel Formula
Here, we will demonstrate several methods to change the text color based on the value in Excel with formulas. For this purpose, we have taken a data set of some with the balance of their bank account. Usually, Conditional Formatting can work only with functions that return only TRUE or FALSE. Example: OR, ISODD, COUNTIF, etc. functions.
Usually, no native Excel formula alone can change the text color. However, Excel Conditional Formatting and Excel VBA Macros are used to change the text color based on conditions. In the following section, we will provide 3 formulas to use in Excel Conditional Formatting and change the text color based on value.
1. Using ISODD Function
The ISODD function finds an odd number. In this method, we will use this function-based Excel formula to change the text color based on value.
- First, select the column where you want to change text color.
- Now, go to the Home tab.
- Then, select the New Rule from the Conditional Formatting.
- Now, select Use a formula to determine which cells to format as the Rule Type.
- Now, write the formula as mentioned in the image. The formula is:
- Then click on the Format.
- Now, select the font color and press OK.
- Here, we will get a Preview of the font color.
- Finally, press OK and we can see that the odd numbers on the Balance column are showing with changing color.
Read More: Excel Conditional Formatting Text Color (3 Easy Ways)
2. Changing Text Color Based on Value with OR Function
Furthermore, we will use the OR function here. Hence, follow the steps below.
- Firstly, select the desired column and go to the New Rule option as shown previously.
- Now, write the formula:
- Also, select the format like previously.
- Lastly, press OK and we see that the text color is changed.
Read More: Change Font Color Based on Value of Another Cell in Excel (2 Methods)
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- How to Do Conditional Formatting for Multiple Conditions (8 Ways)
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- Apply Conditional Formatting to the Overdue Dates in Excel (3 Ways)
3. Applying COUNTIF Function to Change Text Color Based on Value
The COUNTIF function is used to count something with given criteria. Hence, follow the steps below.
- Initially, we modify the data set for applying the mentioned formula.
- Now, write the formula in the New Rule option shown previously.
- The formula will be:
- Finally, press OK and we see that the matching names of column B are turned red as we mentioned.
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- 4 Quick Excel Formula to Change Cell Color Based on Date
How to Apply VBA Code to Change Text Color Based on Value
In this section, we will apply the VBA codes to change the color of text based on value. See the following steps. However, we set conditions on the VBA code to change the color of the negative and positive numbers. And as a result, color-changing is showing.
- Firstly, hold the Alt + F11 keys in Excel, which opens the Microsoft Visual Basic Applications window.
- Secondly, click the Insert button and select Module from the menu to create a module.
- Now, write the following code on the VBA command module.
Sub Text_Color() Dim WorkRng As Range xTitleId = "ExcelDemy" Set WorkRng = Application.Selection Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8) For Each cell In WorkRng If cell.Value > 0 Then cell.Font.Color = vbGreen ElseIf cell.Value < 0 Then cell.Font.Color = vbRed End If Next End Sub
VBA Code Breakdown
- Initially, we create a new procedure Sub in the worksheet using the below statement.
- Then, we declare variables as below.
Dim WorkRng As Range xTitleId = "ExcelDemy"
- Thirdly, we set the variables and select the range.
Set WorkRng = Application.Selection Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
- After that, we activate it and started an IF loop for each cell. However, it checks the value and provides preset color.
For Each cell In WorkRng If cell.Value > 0 Then cell.Font.Color = vbGreen ElseIf cell.Value < 0 Then cell.Font.Color = vbRed End If Next
- Lastly, we end the Sub of the VBA macro as
- Fourthly, press the F5 key to run the code.
- After that, a dialog box will show the input range and we select a range.
- Finally, press OK and you will get your desired output.
Read More: Excel Conditional Formatting Based on Multiple Values of Another Cell
We have provided a Practice section on the right side of each sheet so you can practice yourself. Please make sure to do it by yourself.
In this article, we described the Excel formula to change the text color based on the value. I hope this will satisfy your needs. Please have a look at our website Exceldemy.com and give your suggestions in the comment box.
I am a containment Engineer. I want a formula for Excel to return the words replace, review when the result cell shows “Fail”.I’d like the text to turn red as a visual aid.
I just cant get one to work.
I’m new to Excel.
Can you help me please.