Fortunately, datastore, process, and manipulation are very familiar uses of Microsoft Excel. When we work with a large amount of data, sometimes we need to identify our required data by changing the color of the data. In this article, we will discuss 3 suitable ways to change text color based on the value with Excel Formula with appropriate illustrations.
Here, we have used Excel formula in Conditional Formatting to change text color based on value. Read through the rest of the part to learn more along with some other methods in detail.
Excel Formula to Change Text Color Based on Value: 3 Ways
Here, we will demonstrate several methods to change the text color based on the value in Excel with formulas. For this purpose, we have taken a data set of some with the balance of their bank account. Usually, Conditional Formatting can work only with functions that return only TRUE or FALSE. Example: OR, ISODD, COUNTIF, etc. functions.
Usually, no native Excel formula alone can change the text color. However, Excel Conditional Formatting and Excel VBA Macros are used to change the text color based on conditions. In the following section, we will provide 3 formulas to use in Excel Conditional Formatting and change the text color based on value.
1. Using ISODD Function
The ISODD function finds an odd number. In this method, we will use this function-based Excel formula to change the text color based on value.
Steps:
- First, select the column where you want to change text color.
- Now, go to the Home tab.
- Then, select the New Rule from the Conditional Formatting.
- Now, select Use a formula to determine which cells to format as the Rule Type.
- Now, write the formula as mentioned in the image. The formula is:
=ISODD(C5)- Then click on the Format.
- Now, select the font color and press OK.
- Here, we will get a Preview of the font color.
- Finally, press OK and we can see that the odd numbers on the Balance column are showing with changing color.
2. Changing Text Color Based on Value with OR Function
Furthermore, we will use the OR function here. Hence, follow the steps below.
Steps:
- Firstly, select the desired column and go to the New Rule option as shown previously.
- Now, write the formula:
=OR(B5="John",C5>400)- Also, select the format like previously.
- Lastly, press OK and we see that the text color is changed.
Read More: Change Font Color Based on Value of Another Cell in Excel
3. Applying COUNTIF Function to Change Text Color Based on Value
The COUNTIF function is used to count something with given criteria. Hence, follow the steps below.
Steps:
- Initially, we modify the data set for applying the mentioned formula.
- Now, write the formula in the New Rule option shown previously.
- The formula will be:
=COUNTIF(C5,B5)>0
- Finally, press OK and we see that the matching names of column B are turned red as we mentioned.
How to Apply VBA Code to Change Text Color Based on Value
In this section, we will apply the VBA codes to change the color of text based on value. See the following steps. However, we set conditions on the VBA code to change the color of the negative and positive numbers. And as a result, color-changing is showing.
Steps:
- Firstly, hold the Alt + F11 keys in Excel, which opens the Microsoft Visual Basic Applications window.
- Secondly, click the Insert button and select Module from the menu to create a module.
- Now, write the following code on the VBA command module.
Sub Text_Color()
Dim WorkRng As Range
xTitleId = "ExcelDemy"
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
For Each cell In WorkRng
If cell.Value > 0 Then
cell.Font.Color = vbGreen
ElseIf cell.Value < 0 Then
cell.Font.Color = vbRed
End If
Next
End Sub
VBA Code Breakdown
- Initially, we create a new procedure Sub in the worksheet using the below statement.
Sub Text_Color()
- Then, we declare variables as below.
Dim WorkRng As Range
xTitleId = "ExcelDemy"
- Thirdly, we set the variables and select the range.
Set WorkRng = Application.Selection
Set WorkRng = Application.InputBox("Range", xTitleId, WorkRng.Address, Type:=8)
- After that, we activate it and started an IF loop for each cell. However, it checks the value and provides preset color.
For Each cell In WorkRng
If cell.Value > 0 Then
cell.Font.Color = vbGreen
ElseIf cell.Value < 0
Then cell.Font.Color = vbRed
End If
Next
- Lastly, we end the Sub of the VBA macro as
End Sub- Fourthly, press the F5 key to run the code.
- After that, a dialog box will show the input range and we select a range.
- Finally, press OK and you will get your desired output.
Read More: Excel Conditional Formatting Based on Multiple Values of Another Cell
Practice Section
We have provided a Practice section on the right side of each sheet so you can practice yourself. Please make sure to do it by yourself.
Download Practice Workbook
Download this practice workbook to exercise while you are reading this article.
Conclusion
In this article, we described the Excel formula to change the text color based on the value. I hope this will satisfy your needs.
Related Articles
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- How to Use Conditional Formatting Based on VLOOKUP in Excel
- How to Apply Conditional Formatting with INDEX-MATCH in Excel
- Excel Conditional Formatting Formula with IF
- Excel Conditional Formatting Formula If Cell Contains Text
- Applying Conditional Formatting for Multiple Conditions in Excel
- Conditional Formatting If Cell is Not Blank
- Conditional Formatting Multiple Text Values in Excel
- Conditional Formatting Entire Column Based on Another Column in Excel
- Excel Highlight Cell If Value Greater Than Another Cell
<< Go Back to Conditional Formatting with Multiple Conditions | Conditional Formatting | Learn Excel
Get FREE Advanced Excel Exercises with Solutions!
I am a containment Engineer. I want a formula for Excel to return the words replace, review when the result cell shows “Fail”.I’d like the text to turn red as a visual aid.
I just cant get one to work.
I’m new to Excel.
Can you help me please.
Best regards
[email protected]
Dear COLYNN BURRELL,
Thanks for reading our article. Try the following formula to resolve your issue.
=IF(C5="Fail", TEXT("Replace, Review", "[$-409]@"), "")The formula indicates that if cell C5 contains text Fail, then the formula will return Replace, Review. If not, then the result it will return will be blank.
Formula Breakdown
● TEXT(“Replace, Review”, “[$-409]@”)
This formula returns Replace, Review each time.
● IF(C5=”Fail”, TEXT(“Replace, Review”, “[$-409]@”), “”)
This formula returns Replace, Review only for the text string Fail.
Now to add red color to the output, use the conditional formatting feature as illustrated in this article.
● Select the range D5:D9.
● Go through these steps: Home >> Conditional Formatting >> New Rule.
● Now, select Format only cells that contain from the Select a Rule Type section.
● Select Specific Text.
● Type Replace, Review.
● Click on Format.
● Select Font.
● Click on the arrow down icon in the color section.
● Select the color red.
● Click on OK.
● Click on OK again.
● And the output will be as follows as you have desired.
Note: However, you can’t change the color of the output just after applying the formula. You have to use conditional formatting for that.
If the problem still appears, kindly send us your Excel file and specify the exact problem you are facing.
Thank you
Best Wishes,
Raiyan Zaman Adrey