# How to Count Words Separated by Comma in Excel Cell

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Excel has lots of functions to perform different tasks. But sometimes one single function is not capable of solving a problem. That time we need to combine two or more functions in a formula. Usually, we use the COUNT function in excel for counting something. But in this article, the situation is not so easy. We need to count words in a cell separated by a comma in Excel. We will discuss the solution to this problem in detail in the below section.

## How to Count Words in Cell Separated by Comma in Excel: 3 Methods

### 1. Using Combination of LEN, TRIM, and SUBSTITUTE Functions

The TRIM function removes all spaces from a text string except for single spaces between words.

The LEN function returns the number of characters in a text string.

The SUBSTITUTE function replaces existing text with new text in a text string.

In this section, we will use the combination of the LEN, TRIM, and SUBSTITUTE functions to count words in a cell separated by commas in Excel.

We will consider the dataset for this operation. 📌 Steps:

• Move to Cell C5 and put in the following formula.
`=LEN(TRIM(B5))-LEN(SUBSTITUTE(TRIM(B5),",",""))+1` • Press the Enter button and drag the Fill Handle icon. Formula Breakdown:

• TRIM(B5)

This section removes unnecessary spaces if exist.

Result: Banana, Grape, Apple, Orange

• SUBSTITUTE(TRIM(B5),”,”,””))

It replaces the comma (,) with nothing.

Result: Banana Grape Apple Orange

• LEN(SUBSTITUTE(TRIM(B5),”,”,””)

This determines the length of the cell after replacing the comma.

Result: 25

• LEN(TRIM(B5))

It determined the length of Cell B5 after deleting unnecessary spaces.

Result: 28

• LEN(TRIM(B5))-LEN(SUBSTITUTE(TRIM(B5),”,”,””))+1

Subtract the last two values and add 1.

Result: 4

### 2. Manual Counting of Words Based on Comma

In this section, we will count words manually based on comma(,).

📌 Steps:

• We can see 3 commas on cell B5.
• There is one word after the last comma. So, we need to add 1 with the number of commas, and it will be 4. Similarly, we count the rest of cells B6 and B7.

Read More: How to Count Words in Excel Column

### 3. Create a UDF in Excel VBA to Count Words in Cell Separated by Commas

In this section, we will create a user-defined function using the VBA macro to count words. Those words are separated in a cell by a comma. Another thing that needs to mention is that we will count the words based on a given list. Have a look at the section for details.

We have a list of fruits on the left side of the dataset. Also, there are three packages of fruits. 📌 Steps:

• Now, go to the sheet name section at the bottom of the sheet.
• Press the right button of the mouse.
• Choose the View Code option from the Context Menu. • We enter the VBA window and choose the Module option from the Insert tab. • After that, put the following VBA code in the VBA module.
``````Function Count_Words(m As String, b As Range)
Dim word_1() As String
Dim value_1, cell_1 As Variant
Dim p As Single
word_1 = Split(m, ",")
For Each value_1 In word_1
For Each cell_1 In b
If UCase(WorksheetFunction.Trim(cell_1)) = _
UCase(WorksheetFunction.Trim(value_1)) Then p = p + 1
Next cell_1
Next value_1
Count_Words = p
End Function`````` Save this VBA code.

• Now, move to cell F5.
• Put the following formula created using the VBA code.
`=Count_Words(E5,\$B\$5:\$B\$14)` • Then, press the Enter button and drag the Fill Handle icon. The following result we get comparing the range B5:B14 with the packages.

Code Breakdown:

``Function Count_Words(m As String, b As Range)``

Any user-defined function starts with the Function command. This UDF contains 2 arguments.

``````Dim word_1() As String
Dim value_1, cell_1 As Variant
Dim p As Single``````

Define variables in the VBA code.

``word_1 = Split(m, ",")``

Here, VBA split function is applied. This specifies the comma as the delimiter.

``````For Each value_1 In word_1
Next value_1``````

For loop is applied.

``````If UCase(WorksheetFunction.Trim(cell_1)) = _
UCase(WorksheetFunction.Trim(value_1)) Then p = p + 1``````

The UCase function is applied here. The UCase function the strings into uppercase letters. Also, the TRIM function removes unnecessary spaces. The IF function compares the value of two variables.

``Count_Words = p``

It is the return of the UDF.

``End Function``

This is the ending of the UDF.

## Conclusion

In this article, we described 3 steps to count words in a cell separated by a comma in excel with proper explanations. We also add a VBA code to create a user-defined function.

## Related Articles Alok Paul

Hello, this is Alok. I am working as an Excel & VBA Content Developer at Exceldemy. I want to provide solutions to various Excel-based problems. I completed my study at East West University major in Telecommunications Engineering. I love traveling, reading books, playing cricket.

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