You often need to find out the total hours of work in a week or in a month of your subordinates in your organization. In this article, I will show you how to calculate the total hours worked in a week in Excel. To represent the information I have taken 7 columns; these are Name, Weekday, Entry Time, Exit Time, and Working Hours.
How to Calculate Total Hours in a Week in Excel: 5 Methods
In this article, I am going to show you the top 5 methods to calculate the total hours worked in a week in Excel.
1. Calculate the Total Hours Worked in a Week Using the Basic Method
In this method, we will discuss the basic method to calculate the total hours worked in a week in Excel. But before that, we need to find out the working day in each of the weeks. To do so, we will apply the SUM function here and follow the following steps:
- First, select cell F5 and put the following formula:
=SUM(E5-D5)Formula Explanation
Here, SUM(E5-D5) represents the individual working hours for Sunday.
- Then, click ENTER and get the working hours for Sunday.
- After that, use Fill Handle to AutoFill the formula for the rest of the cells to get the working hour for other working days in Excel.
Now it is the time to start the main operation. For this, select cell F11 and input the following formula:
Formula Explanation
Here, =F5+F6+F7+F8+F9 represents the total hours worked in that particular week.
- Now click ENTER and the total hour in a general form which is not correct.
To get the correct number, we need to apply a keyboard shortcut, CTRL+1 to open the dialogue box and follow the following steps:
- Open Name Tab >> go to Custom >> select [h]:mm:ss >> click OK
Immediately after clicking on the OK button, there appears the total hours worked in that particular week.
Read More: How to Calculate Hours Worked Minus Lunch with Excel Formula
2. Calculate the Total Hours Worked in a Week Using the SUM Function
We can also calculate the total hours worked in a week in Excel easily by using the SUM function. For this, we need to follow the following steps:
- First, select cell F11.
- Then, put the following formula:
=SUM(F5:F9)Formula Explanation
Here, SUM(F5:F9) represents the total working hours of ADAM in that particular week in between the range of F5 and F9.
- Now, click ENTER and get the total hours worked in a week, which appears in general form and is not correct as well.
There, you need to perform the same process using the dialogue box mentioned in the previous method to get the correct total hours worked in a week.
Read More: How to Calculate Hours and Minutes for Payroll Excel
3. Calculate the Total Hours Worked in a Week Using the AutoSum Function
We can use the AutoSum function too to calculate the total hours worked in a week in Excel. For this, we need to follow the following steps:
- First, select cell F11.
- Then, you need to follow some necessary steps.
- Open Formulas Tab >> go to AutoSum >> select Sum
Immediately after selecting the Sum option, we can see that all cells in the range of F5: F10 having numbers before cell F11 are automatically selected.
- Now, click ENTER and get the total hours worked in a week, which appears in general form and is not correct as well.
There, you need to perform the same process using the dialogue box mentioned in the previous method to get the correct total hours worked in a week.
Read More: How to Calculate On Time Delivery Performance in Excel
4. Calculate the Total Hours Worked in a Week Using the TEXT & SUM Function
In the previously discussed method, we have faced a problem not getting the total number directly. That’s why now I am going to discuss another convenient method to calculate total hours worked in a week in Excel using the TEXT function, where we find the value without any further formatting.
- Let’s select cell F11
- Now you have to type the entire formula:
=TEXT(SUM(F5:F9),”[h]:mm:ss”)Formula Explanation
Here, TEXT(SUM(F5:F9) represents the numeric value of (SUM(F5:F9) in text form, and ”[h]:mm:ss” represents the format in which we want it to appear.
- Finally, click ENTER and get the total hours worked in a week in Excel.
Read More: How to Calculate Production per Hour in Excel
5. Calculate the Total Hours Worked in a Week Using the SUMIF Function
This is an additional method to calculate the total hours worked in a week in Excel, where you need to find the value of maintaining some particular criteria. Here in column B, we have two different projects, Project A and Project B. And we need to calculate the total hours worked against Project A in Excel. To do so, we are going to apply a conditional SUMIF function here and for this, we need to follow the following steps.
- First, select cell F16.
- Then you need to apply the following value:
=SUMIF(B5:B14,E16,F5:F14)Formula Explanation
Here, =SUMIF(B5:B14,E16,F5:F14) represents the sums only the values lying in the range F5:F14, where the corresponding cells in the range C5:C14 equal “Project A.“
- Finally, click ENTER and get the total hours worked in a week in Excel.
Finally, you need to perform the same process using the dialogue box mentioned in the previous method to get the correct total hours worked in a week.
Read More: How to Calculate Billable Hours in Excel
Practice Book
I’ve given a practice sheet in the workbook to practice these explained ways to calculate total hours worked in a week in Excel. You can download it from the link given above.
Download Practice Book
Conclusion
In this article, I have tried to explain 5 different ways to calculate the total hours worked in a week in Excel. Note that, you can also calculate total hours worked in a month or in a year too in Excel by just following the same methods. Last but not least, I will be extremely grateful if you comment down below any of your suggestions, ideas, or feedback.
